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« Last post by Patrick on March 20, 2020, 03:11:02 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
March 5, 2020
1. Call to Order
Meeting called to order 7:30 PM by John Grabowski
Officers present include John Grabowski, Jennifer Altherr, Shane Powell, Dave McComb, Amy Copeland, Scott Tomsits, Kent Ellis, Randy Rozewicz, Andrea Egeland
Welcome extended to all in attendance including Roianne Smolinski, Jack Campbell, Ed Lines, Jack Fitzmaurice, Steve Pequignot Tania Glass, Angie Quinn, Patrick Stelte, Jennifer Kummer, Scott Kummer
2. Passage of Minutes
Passage of February meeting minutes
3. Officer Reports
Jennifer Altherr, Secretary
February minutes passed earlier in the meeting
John Grabowski, President
2021 follow up on annual awards banquet - John signed the contract for January 9, 2021 at the Mirro Center
Proposed revision to add Social Media Director (formerly known as Webmaster) as a club officer
Role would manage 3RVS website as well as other 3RVS social media account administration
Role is separate from the Publicity role
Club constitution and bylaws revisions were distributed and reviewed
A majority of meeting attendees approved of the proposed revisions
Next step will be to publish the proposal in the April newsletter, for reading, discussion, and vote at the meeting in May
Amy Copeland, Treasurer
Balance as of March 5: $xx,xxx
Revenues of $x,xxx included memberships and anonymous donation for junior race team
Expenditures of $x,xxx included annual Awards Banquet, Breaking Away movie reimbursement, and USAC annual dues
General Fund $xx,xxx
Race team balance of $x,xxx
Cyclocross Project balance of $541.02
Franke Project balance of $x,xxx
Jr Racing (NICA) $x,xxx
May 1, 2020 $100 annual League of American Bicyclists dues are due and will be paid
Shane Powell, Touring
Currently in Show 'n Go season
Ride RMHC charity ride on April 26 - Looking for 8-10 ride ambassadors.
Volunteers: Jennifer Altherr, Scott Tomsits, Steve Pequignot
Working on Ride With GPS
Dave McComb, Racing
Received approval from those present to dispose of the club's non-functional race timer
Adding two MTB Ride Leaders
Received approval to add race team information at the Franke Park kiosk
3RVS/NEIC
Jake Fitzmaurice reimbursed for NEIC team fees
3RVS racing reimbursement checks for team members
NEIC jersey preliminary design completed
Informational meeting at SCB April 26, 2-4 PM
Beckman Lawson Lawyers sponsorship $1000
Work continues on the State Road Race
Applied for permit for closure of roads for the race
Sign up genius created for volunteers to sign up
INKY application for the race filed
Secured the Green Township Community Center for race day
Randy Rozewicz, Off-Road
Obtained an 8’ x 20' container for Franke Park to replace the shed
Working on annual Franke Park Trail report to share with Parks Department
Will work on the trail maintenance work schedule
Discussion about making Franke Park trail maps available at the trailhead
Discussion about making a video about Franke Park trails
Publicity, Pamela Fennell (absent, so presented by John)
Working on ride cards and swag items for Festival Tour
Looking into offering an additional route option of a 55 mile mostly gravel route for the Festival Tour
Kent Ellis, Membership
269 memberships
349 adults
166 renewals so far this year
25% of members don't renew annually. Point of interest to find out why this trend occurs.
Scott Tomsits, Newsletter
Newsletter was distributed February 29, 2020
Discussion about how to include the proposed Social Media director into the newsletter
Andrea Egeland, Webmaster
Working on the website - determining what changes need to be made
Andrea and John are now admins for the Three Rivers Velo Sport Facebook Group
4. Additional Items of Interest
Angie Quinn - Sustainability Director of Ft Wayne Trails and club member
Proposal to renew the club's annual sponsorship of Trek the Trails
1433 riders for the 2019 season
21 rides
68 average riders per ride
108 highest riders for a ride
Sponsorship requested to to offer an additional loop to extend the distance of the ride
Request $750 collaboration level that the club has done for the last 2 years
April 28 will be the kick off for Trek the Trails at Eagle Marsh
This Sunday there will be a Spring Forward ride noon at McMillen Park
The $750 sponsorship request was approved
5. Good of the Order
Tania Glass - Memorial for Al Stoller at Franke Park
Randy R indicated the kiosk by Frog Pond could be used
Steve Pequignot - Cycle IQ has a new product called Upride for posting hazardous information
You can post a short video and description of what happened, such as a dog chased or an automobile driver behaved dangerously
Contact Steve if you'd like more information
Meeting at library adjourned. 9 PM