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Latest News / May 2016 club meeting minutes
« Last post by Patrick on May 17, 2016, 01:46:40 AM »
THREE RIVERS VELO SPORT
MEETING MINUTES

May 5th 2016

Patrick Stelte President
Hugh Smith Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Kathy Boling Newsletter-Club-wear
Mona Will Publicity
Joe Bartels Racing - Absent
Mike Heyes Webmaster
Tim Claypool Secretary

-Meeting called to order 7:30PM by Patrick, welcome extended to club members Russ Stephens and Scott Tomsits in attendance.

-Reviewed meeting minutes of April 7th, 2016, call for correction, or addition. Mona asked for a correction under the Publicity report concerning website “Cycle” Like a Girl reported as “Ride” like a Girl. Phil made a motion to accept minutes as corrected and presented Patrick second, vote carried.

-Treasurers report by Hugh.  April debits include print supplies to Steve P. for touring maps. Deposits include membership dues.  Discussed the need to verify the Jersey account as the total balance listed includes shipping and full cost of purchase. Patrick mentioned a way to retire past jersey balance to reflect current clothing debit from last order.  No determination was voted upon.  Club members that purchase clothing receive a discount as a perk of being a member.  The actual value amount is less than listed amount.

-Touring report by Steve. Touring weekend ride times are 11:00am for May and 10:00am for June.  He shared details on a new route leaving Sweetwater Sound.  He is working on an additional new route that would travel to Payne Ohio.  The start location was still under consideration at the time of meeting.  He said some members were experiencing issues with reporting data with the National Bike Challenge.  Mike was able to share his thoughts concerning the problems.  The NBC website has transitioned to new administration software and is confident the problems will be resolved in a couple of weeks.  The club was listed a first in the state and 3rd nationally in the Challenge at time of meeting.

-Off-Road report by Phil. Trail riding at Franke Park has been good when dry.  He reported trail maintenance by the Nitro group has been going well.  He reported some club members are doing their part as trail users by clearing debris.  Fort Wayne Outfitter race team members are organizing weekly time trials for all who inquire.

-Newsletter/Clothing report by Kathy.  She thanked Mike for his help with the newsletter in her absence.  Jane and Steve are helping to keep membership role up to date for news and information.  Kathy wants to assure bike shop sponsors are receiving member update also.

-Membership report by Jane. Jane has welcomed 34 new members to the club in the past month. Total for this meeting are 128 family and 144 individuals for a total of 272.

-Publicity report by Mona.  She reported the club information and history has been added to the web site Cycle Like a Girl.  She purposed the club participating in Huntington Heritage Cycle days with an information booth and promote our Festival Tour.  Also, offer Gatorade refreshment at table.  She purposed donating $100.00 as our good faith donation for booth space and contribute to prize money.  Patrick made a motion to accept Mona’s proposals pending her assurance of volunteers to staff, vote carried with members present.  For the purpose of passing along the history of the club she asked for clarification of founding members.  The 3 founding members of Three Rivers Velo Sport:  Hector Garcia, Dave Kerns, and Eli Arnold.
 
-Racing report for Joe by Kathy.  Time trials US424 at Indiana 101 to Antwerp and back are going well.  There are 3 categories in both women and men racing divisions.  42 participated in the April event.  She asked riders to be aware and share the road with those who may not welcome bicycles on the roadway.  Joe has been giving weekly updates on Tuesday Night World Championships on the club’s Facebook page.
 
-Web Master report by Mike.  Website security was good for the month.  Mike refreshed photos on home page.

Additional items of interest.
Discussed renewing and refreshing Club Brochures used at bicycle events and area information kiosks.  Last order was for 2500, amount this order will be discussed.  Steve handed out samples of existing brochures members shared thoughts on updates and deleting old information.  Patrick asked for 2 additional members to help him with final up grades.  Steve Pequignot and Scott Tomsits volunteered.  They will report changes at May’s club meeting.

Patrick presented a power point of the Club Constitution and Bylaws. Many informal changes have been made over the years by club officers; however they are not official because it has not been presented to the membership for a final vote.  Many hours were committed to reading discussing and amending the document.  The goal is to post constitution on the website for all members to view after notice in the June newsletter.  Discussion of the document will occur to members present at the July meeting then voted upon by all members present at the conclusion of the meeting.  Patrick explained how the revision history retains the original entries that were removed, added or changed.

Steve presented the 2016 Three Rivers Festival Tour brochure for final approval. The changes were discussed and approved.  3RVS water bottles will replace t-shirts as the tour give-a-way for early registration and those who sign up for club membership day of the tour. Water bottles will be sold day of the tour for $5.  Cost and number of bottles to purchase will be determined through officer e-mails.

Meeting adjourned 9:00pm attendance 13
Minutes prepared by Tim Claypool Secretary


 

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Latest News / May 2016 Club meeting Agenda
« Last post by Patrick on May 03, 2016, 01:52:29 PM »
The monthly meeting of 3RVS will be Thursday, May 5th @ 7:30 pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider 
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

3.  Additional Items of Interest
   - Club Membership Brochures
   -  Club Constitution
   -  Festival Tour Update
   -  Fort 4 Fitness Update
     
4.  Good of the Order

5.  Adjournment
3
Latest News / April 2016 club meeting minutes
« Last post by Patrick on April 18, 2016, 06:25:52 PM »
   
THREE RIVERS VELO SPORT
MEETING MINUTES


April 7, 2016
Patrick Stelte President
Hugh Smith Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Kathy Boling Newsletter-Club wear
Mona Will Publicity
Joe Bartels Racing
Mike Heyes Webmaster
Tim Claypool Secretary

-Meeting called to order 7:30PM. By Patrick welcome extended to all in attendance including club members Rick Bokern, Jim Reily and John Grabowski.
-Reviewed meeting minutes of March 3, 2016, call for correction, or addition. Joe made a motion to accept minutes as presented Steve second, vote carried.

-Treasurers report by Hugh. March debits include donations to Fort Wayne Trails and Heart of the City; subscription for 3RVS web domain name.  Deposits include membership dues and clothing reimbursement.  Projected expenses for April – Three Rivers Festival official event fee; Festival ride start and sag location reservations. 

-Touring report by Steve.  A committee has formed for the National Bike Challenge that the club will participate in for 2016.  Volunteers include Amy Copland, Steve Pequignot, Jim Reily and Patrick Stelte.  Team Yellow will consist of 99 club members.  After the first 99 spots are filled the balance will be placed in a reserve White team (club jersey colors).  If a member of the first 99 cannot fulfill the team requirements than a reserve member will be moved into team Yellow space to compete.  New this year is a Youth Team to invite 3RVS youth off the couch and compete in the NBC.  The youth team will not have a participant limit.  Riders in the NBC earn 1 point for each mile ridden and 20 points for each day they ride.  No special equipment is required basic bike computer to record miles and e-mail address to enter stats on NBC website.  As a way to build miles for the Challenge Joe mentioned interest in putting together a Tail Wind Century. The club is looking for members’ input as best way to transport riders and equipment to start location. 

-Off road report by Phil. Trail riding are muddy, urban riding is the alternative.  Weekend rides are trail, urban or gravel road exploring.

-Newsletter report by Kathy. Reminder to submit newsworthy information before the 18th of each month for consideration in newsletter. (Officers note: Any member interested in volunteering as a newsletter officer please contact Patrick. Now would be a good time to learn from the expert before she retires her pen.)

-Membership report by Jane. 3RVs welcomes 25 new members to the club. Totals for this meeting are 118 family memberships and 125 individuals for a total of 243.  25 new members signed up in March.

-Publicity report by Mona. She wants to list 3RVS on Ride like a Girl website. The purpose of website is to promote riding clubs and events to women with a target age group of 20 to 40 year olds.  The goal is to bring younger women into the club.  She will check other listings to see what clubs have to offer then present findings for possible addition to our club and website. Also, she is working on updated photo for club brochures.  She will need to resupply brochures soon. Mike asked for the updated photo sent to him to add to web page.

-Racing report by Joe.  Tuesday night training ride begins April 19th.  Time trials start April 20th from the old US24 at IN101 site.  10 mile TT to Antwerp and back.  Club will donate $50.00 per month to Antwerp Police department for their help with traffic at the turn around.

-Webmaster report by Mike.  He applied to continue subscription of domain name of website; upgrade from 3.4 to 3.5 and added guide lines to page; continued with monthly “house” cleaning.
 
-ITEMS OF ADDITIONAL INTEREST. Overnight camping tour with leader Jim Reily.  He is planning a bike ride camping trip to the KOA in Bluffton Indiana.  Riders will leave the start point on June 4th and return the 5th.  He would like to accommodate 15 riders with a casual ride to the south.  Mike to activate an e-mail address for questions to Jim concerning the trip.  Some final details will be addressed by those participating.  The trip will be designated as an official club ride open to members or prospective members.  Officers and members approved the weekend trip.

-Festival Tour planning. Pre-registration to end June 24th.  Mike has been entering data on website to keep information current.  Patrick trying to contact Mike Sienk for Sag support leadership.  Discussion with members present resulted in a collective decision to replace t-shirts with water bottles. Water bottles will be free to preregistered riders and for a cost to be decided for those who register day of event.

-Club Constitution revision. The remainder of meeting centered on amended club constitution for formal review.  Officers continue to clean up Constitution and bylaws.  Once completed and voted upon by club members, the document will be added to the website home page.  Due to time this topic to be continued in May.
 
Meeting adjourned 8:57 Attendance 13
Minutes prepared by Tim Claypool Secretary.
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Latest News / April 2016 club meetng agenda
« Last post by Patrick on April 04, 2016, 01:42:00 PM »
The monthly meeting of 3RVS will be Thursday, April 7th @ 7:30pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider 
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

3.  Additional Items of Interest
   - Overnight Camping Tour - Jim Reily
   -  Festival Tour Update
   -  Club Constitution
        
4.  Good of the Order

5.  Adjournment
5
Latest News / March 2016 club meeting minutes
« Last post by Patrick on March 11, 2016, 03:40:13 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES

March 3, 2016
Patrick Stelte, President
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski Membership
Kathy Boling, Newsletter
Mona Will, Publicity
Joe Bartels, Racing - Absent
Mike Heyes, Webmaster
Tim Claypool, Secretary 

Club members attending:  Cheryl Matthews, Amy Copeland, Jenifer Ahern, Brad msith, Jim Riley, Russ Stephens, Scott Tomsits.
-Meeting called to order 7:30 by Patrick.

-Minutes presented for meeting of February 4, 2016. Reviewed corrections to January minutes. Patrick requested any corrections to the February minutes. With no corrections motion to accept minutes Steve P. second by Mona vote carried minutes accepted.

-Patrick welcomed Angie Quinn from Trek the Trails. Presented the club with the mission of Trek the Trails.  Rides of 14 miles are scheduled each Tuesday May thru October from different areas of the city.  Showed members t-shirt design with club logo and explained the different donation levels.  Donations are used for promotional purposes, rides are free.  Kick off ride to be May 10th at Salomon Farms Dupont Road.  Patrick made a motion to continue support of event with a $500.00 donation.  Mona second, vote carried.  Hugh present check to Angie.
 
-Dan Grotrian Ronald McDonald House Charities touring ride April 24th 2016 e-mailed his regrets he could not attend the meeting.  Steve Pequignot, as spokesperson, provided an overview of RMHC request to the club.  Discussion followed between members.  Patrick divided the request into 4 parts and asked for votes by members present.  First to designate the ride as an official club ride along with an alternative offering for members not wishing to attend the RMHC ride, majority approved.  Second list on Facebook page, majority approved.  Third list on website, majority approved.  Fourth, provide $500 donation to support RMHC ride, majority disapproved. Patrick to present results to Dan.

-Treasurers report by Hugh.  Reported on upcoming expenses for March.  February deposits include membership dues and clothing sales.  Debits include improved mapping software for road maps, Chilly Challenge supplies, and storage unit rental (7 months) to 10/2016

-Touring report by Steve. Steve shared rides for the 2016 season.
* Monday 5:45pm recovery ride will be from Riverside Gardens Leo, Indiana with leaders Dan Grotrian & Denny Zech
* Tuesday ride from Kreager park 6:00pm with leader Deb Watts, Randy Armstrong
* Wednesday Saturn rides 5:30pm and 6:00pm with leader Patrick Stelte and Doug Myers
* Wed/Thur Jefferson MS 6:00pm Steve Pequignot - To begin in late May/early June
* Thursday Roanoke park 6:00pm Girls Ride Out with leader Brenda Wiley
* City Tour - 1st Friday on month at Lawton Park 6:30pm with leader Amy Copeland, Jim Reilly
* Carroll Rides on Tuesdays and Thursday suspended until ride leader(s) found

* Saturday & Sunday group leaders are
A group Steve Pequignot, Patrick Stelte
B group John Grabowski
C group Amy Copeland, Mona Will
D group Deb Watts, Doug Myers
Show N’ Go, Steve Souers through April 2nd

Announced a new site for Opening Day Ride, Sunday, April 3rd 2016 12:00 pm.  This year’s ride will offer 4 different ride options and opportunity to adjust ride for wind issues from Woodland H.S.

Of note per e-mail to club president:  Pastor Kenny Speakman of Fairview Church 5511 Yoder at Smith roads has offered use of port-a-pot and water for riders passing the church property.  Fairview also offered the club use of a pavilion on site for future events.

-Off Road report by Phil.  Phil requested a donation to Heart of the City Bicycles, a group that offers bicycle repairs to low income riders; for many, bicycles are the only transportation.  Phil volunteer’s each week and reports donations are appreciated.  Steve Souers recommended donating $300.00 now with additional $200.00 later in season.  Motion to donate $300.00 by Patrick, second by Mona vote carried.  Donation to be divided 50/50 with Fort Wayne Outfitters and Summit City.
Phil reported Franke trails continue to be muddy.

-News Letter report by Kathy. News worthy information needs to be turned in before the 18th of each month to be considered in the upcoming/next issue.

-Membership report by Jane.  Membership cards are being sent.  Jane thanked Steve for his help with the cards.  Membership total is 193, break down of 90 family and 103 individuals.  Welcome 18 new members.

-Publicity report by Mona. Working to distribute brochures with Visit Fort Wayne. She will contact local newspapers to promote club rides.

-Racing report for Joe from Kathy.  Time Trials begin Wednesday, April 20th using old US-24 at IN-101.  Pricing is being considered at $1 per club member, $5 per non-member.  She will ask for donation to Antwerp Police for their help with racers.

-Web Master report by Mike.  Added National Bike Challenge to website.  He will list online registration for Three Rivers Festival ride with fees provided from meeting.

Additional Items of Interest.
Three Rivers Festival tour Sunday, July 10th 2016 planning.
*Hugh to register ride as an official 3RF event and pay the $100.00 entry fee.  Reserve Hickory school for ride start/end point and reserve pavilion at Churubusco.
*Mike Heyes to list on website and set up on line registration.
*Phil to scope out route and mark prior to event.
*Jane to provide leadership for sign-in registration at Hickory School.
*Patrick to confirm with Mike Sienk as leader of Churubusco SAG.
Members present discussed ride registration fee.  Motion to raise fee $5 with the reason being the fee has not been raised in years and most rides today are a minimum $30.  Motion passed by members.  New pricing:  Preregistration before June 24th is $15.00 for members and $20.00 for nonmembers.  After June 24th:  registration is $20.00 for members and $25.00 for nonmembers.
T-shirt cost will be $15.00.  Design style and color to be determined.
 
Group Riding Guidelines discussion continued from January & February meetings.  Patrick, Steve Souers and Steve Pequignot explained these are guidelines as a representation of how 3RVS has conducted rides for many years.  Steve did extensive research with other clubs that had rules for their members.  Last year, 3RVS welcomed 90 new members and Patrick discerned that a printed guide of how 3RVS rides would be helpful for new riders to understand the club and know what to expect.  Patrick, Steve Pequignot and Steve Souers presented an outline for members to discuss. Included in the guidelines were rules that must be followed:  Must wear a helmet; no earbuds or auditory devices; and aero bar use restricted to the front of the group or in back without drafting.

All guidelines flowed from a common sense perspective with notes on Indiana state law.  Also, included are helpful information in the event of a crash.  The information was reviewed and many ideas were shared between members. Patrick, Steve S. and Steve P. will fine tune and condense so guidelines with the goal of printing the guidelines on the back of weekend touring maps on club rides.

Steve P amended guideline notes to include bar-end extenders because grips do not have brake levers which can be dangerous due to slow brake reaction time.   Group ride guidelines to be finalized and approved by officers before Sunday, April 3rd.  The guidelines will be posted on the club website in April with more explanatory detail.

Meeting adjourned 9:00 pm. Attendance 21.
Minutes prepared by Tim Claypool Secretary
6
Latest News / March 2016 club meeting agenda
« Last post by Patrick on February 29, 2016, 03:06:18 PM »
The monthly meeting of 3RVS will be Thursday, March 3rd @ 7:30pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Request for Donation - Trek the Trails

3.  Request for Donation - RMHC

4.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   
   Off-Road - Phil Snider 
   - Request for Donation - Heart of the City Bicycles
   
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

5.  Additional Items of Interest
   -  Discussion of Group Riding Guidelines
   - Festival Tour Update
           
6.  Good of the Order

7.  Adjournment
7
Latest News / February 2016 club meeting minutes
« Last post by Patrick on February 12, 2016, 05:05:11 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES

 
February 4, 2016
Patrick Stelte President
Hugh Smith Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
(A) Kathy Boling Newsletter-Club wear
Mona Will Publicity
(A) Joe Bartels Racing
Mike Heyes Webmaster
Tim Claypool Secretary    (A) = Officer Absent

-Meeting called to order 7:30 by Patrick. Welcome extended to members and officers. Welcome to members Russel Stephens, Rick Borkern and Scott Tomsits.
 
-Minutes presented for meeting of January 7, 2016. Patrick asked for corrections.  Mike requested a correction of new software was not purchased just updated.  Accepted. Steve requested a correction in the election of officers from;
-Election of officers for 2016. With no nominees on record, 2015 officers have accepted continuing service for the club. Correct minutes to;
Motion to amend the above paragraph to read: “Election of officers for 2016. The following members have been nominated to the offices listed below as provided in Article 3.0 of the Constitution. Patrick Stelte, President; Tim Claypool, Secretary; Hugh Smith, Treasurer; Steve Pequignot, Touring Director; Joe Bartels, Racing Director; Phil Snider, Off Road Director; Kathy Boling, Newsletter Editor; Mona Will, Publicity Director; Jane Lewandowski, Membership Director. All of the members listed above accepted nomination. Only one nomination was received for each office. Therefore, and as provided in Article 3.0 of the Constitution all officers are elected by acclamation.”

Steve request officers names to be listed as they were omitted in past documents. Minutes accepted as corrected.

-Hicksville ride for August 27th 2016 by Community Memorial Hospital. Tim reported an update about the ride and shared concerns of insurance related to participants.  The ride will be on the official club calendar and all club members will be covered at the event.  More information to follow.

-Treasurers report by Hugh. Deposits include membership dues and clothing purchase. Debit was for Chilly Challenge.

-Touring report by Steve. Presented a proposal to implement a new program called the 3RVS Wheel of Fame Award. The program would be used to document club members that have reached a 100,000 mile goal. Each rider participating in the program would report achievements to Steve and it would be recorded. Mike purposed adding the program to the website and work with Steve to maintain the program. Steve presented an outline of 16 points or guidelines concerning qualifications for the program for officers to consider. Due to a full agenda the guidelines were tabled to the March 2016 meeting.  Steve also purchased new mapping software for touring maps.  He has encountered problems with the old software and local roads, as well as Ohio roads updates.  He will be compensated by the club.

Off-Road report by Phil. Riding trails when acceptable. Frankie trails have been mostly muddy.

-Newsletter report by Patrick from Kathy. After discussion with officers, a decision has been approved to officially post the newsletter on the website. After much consideration over the difficulty in sending the newsletter via e-mail Mike helped with an idea of posting a link on the home page. An e-mail will be sent to members with a link to the Quick Release Newsletter each month.
-3RVS Wear. Kathy to update stock on hand of clothing. For better accounting the shipping and handling that is absorbed by the club will be reported and adjusted in the account.

-Membership report by Jane. She is working with Steve to send out the membership cards. Memberships are 78 family and 90 individuals total 168.

-Publicity report by Mona. Would like to update brochure photo to include a wider range of age and gender that make up 3RVS.  Once Steve’s program of 100,000 mile rider is implemented would like to involve the Fort Wayne newspapers of the entries and achievements.

-Racing report by Patrick from Joe. Andy Grote extended his apologies that he could not attend our meeting but wished to make 3RVS aware of a race event. The Heritage Days Cycling Festival on June 18th from 3pm to dusk on the campus of Huntington University, Huntington, Indiana. The Heritage Days Festival will host many different events including the race.  The race is sponsored by Team No Limit and Spokesmen Cycling in Huntington.

-Webmaster report by Mike. Continue to upgrade software. Contacted the clubs on-line payment vendor BikeReg. When account reaches $100.00 or more the vendor will send payment. Less than this amount will be held until following month. Working on dropdown options with the social media on home page.

Additional items of interest.
Discussion of Group Riding Guidelines. Kathy provided officers with a guideline that she developed for the Girls Ride Out riders. The group discussed Road Rules and Group Riding Etiquette from the hand out.  Patrick stated the purpose of the group riding guidelines was to give riders information on how 3RVS conducts group rides:  “How we ride”.  These guidelines include common sense road rules and road bike etiquette that has been taught by club members for many years. Steve shared the role of touring ride leaders and how they assist new riders learn how to ride as a group. Steve starts each ride with an informational time that covers many of the common sense topics discussed.

As stated, these are guidelines for group riding participants.  However, there are a few restrictions that need to be addressed.  Those items required extensive discussion: Aerobars and devises that impede hearing such as earbuds or Bluetooth.

Many ideas were shared concerning aerobars, both negative and positive.  Ideas were shared on how riders using aerobars could ride in front or lag behind groups to avoid accidents.  All in attendance agreed that using aerobars inside a group is dangerous and not appropriate on most all of 3RVS sponsored rides.  However, Steve proposed a designated 3RVS ride where aerobars can be used throughout a group.  This ride is already occurring on Monday nights from Leo, IN and is affiliated with Outfitters race team.  This designated ride will allow aerobar riders to practice together without restrictions with the understanding of improving skill levels.  Discussion will continue as more information is collected.

Hearing devises that can impede or obstruct hearing was also a topic of concern. Officers stated safety issues during a group ride and the rider using an ear devise does that impedes the warning sounds from individuals in the group or surrounding traffic and other potential danger sounding warnings. Consideration was discussed concerning riders that must use devises due to work requirements or other family/personal needs, such as impending urgent calls.  This topic also needed further information and will be reviewed at next meeting.  Due to time constraints, the Group Riding Guidelines will be continued at the March meeting.  After the officers and meeting participants come to a conclusion, the guidelines and restrictions will be posted on the club website.

-Phil requested a donation to Heart of the City Bicycles to help further assist with their ongoing project to help disadvantaged riders. Patrick requested an accounting of previously donated funds.  Once received further funding would be considered.

Due to time constraints, the club constitution discussion was put on hold.

Meeting adjourned 9:00 pm.
Meeting Attendance 11
Minutes prepared by Tim Claypool Secretary
8
Latest News / February 2016 club meeting agenda
« Last post by Patrick on February 01, 2016, 09:25:02 PM »
The 3RVS monthly club meeting is Thursday, February 4th @ 7:30pm at the downtown public library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Hicksville Century Tour - Tim Claypool

3.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider 
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

4.  Additional Items of Interest
   -  Discussion of Group Riding Guidelines
   -  Club Constitution
   -  Heart of the City Bicycles Donation
        
5.  Good of the Order

6.  Adjournment
9
Latest News / January 2016 club meeting minutes
« Last post by Patrick on January 19, 2016, 09:33:39 PM »
Club Meeting Minutes for January 7th 2016

*Officers present
Patrick Stelte, President
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowsk,i Membership
Kathy Boling, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Tim Claypool, Secretary
*Officers absent
Mike Heyes, Webmaster
Hugh Smith, Treasurer

Meeting called to order 7:30 by Patrick. Welcome extended to guest, members, and officers. Introduction of officers and members to new member Ryan Bauer and special speaker Robin Mitchel.  Club members John Grabowski and Scott Tomsits were also in attendance.

-Minutes presented for meeting of November 5, 2015. Motion to accept minutes Steve, second by Patrick. Vote carried minutes accepted.

-Election of officers for 2016. With no nominees on record, 2015 officers have accepted continuing service for the club. Patrick extended appreciation to officers for their continued leadership.

*Kathy has decided 2016 will be her last year as newsletter officer. Patrick thanked Kathy for her 25 years of service as club officer. Patrick invited members to consider serving as newsletter editor and step up now so they may learn from Kathy.

-Robin Mitchel presented an idea of developing an android App that members could use to stay in touch.  It could be used to advise of pop-up rides, road hazards/conditions, map updates/changes.  Robin advised how the App could be designed and possibilities of where it could continue to grow.  Discussion with members included maintenance of App and how it could complement the outstanding website we already have.  Patrick purposed a simple start with touring information and build as use continues to grow.  Patrick invited Robin to discuss with Mike and coordinate ideas.  Robin will return to the next meeting with follow up information.  The app would only be available to club members.

-Treasures report by Hugh and presented by Patrick.  Debits include Indiana Business Entity fee, End of Year party, and EOY party member awards.  Deposits include membership dues and donations by guests at EOY party.  Kathy will provide an account of clothing that remains on hand and to provide resale value.  Shipping cost and discounts provided to members at resale will be written off to provide a more accurate accounting of goods on hand.

-Touring report by Steve.  Opening day ride is scheduled for Sunday April 3rd at 12:00 noon.  In an effort to add new adventure to the special event, Steve is looking into new routes.  Steve provided 3 options including route CHS3 with 25/45 miles, KRG3 with 17/25/45 miles and NHS5 with 18/43 miles.  Members discussed the options and added other possibilities.  Steve will reconsider and report findings at next meeting.  The 2016 season will see a reduction in pace groups.  Steve could not find a leader for the 12/13 MPH group.  Riders are always invited and encouraged for all pace groups.  Steve shared an idea to recognizing members that have reached or surpassed 100,000 miles.  Ideas were shared, Patrick suggested compiling a list of members that have already reached this milestone and commemorate these members. then add to the list as members surpass the 100,000 mile post.  Steve to revisit at the February meeting.

-Off Road report by Phil.  Winter season is the Ski/Ride time.  With no snow at this time, focus is on riding trails.  Phil reported trails to be in good condition.  Saturday will be work/ride day at Franke. Storms and wind have dropped many limbs that need cleared from trail.

-Newsletter report by Kathy.  Expect next issue soon.

-Membership report by Jane.  Jane collected many memberships at the EOY party.  Total of 110 include 62 family and 48 individual members.  2015 year ended with a total of 320 members.

-Publicity report by Mona.  Mona’s report centered on the 2016 Chilly Challenge.  Registered rider count was 127 including the in-line skate group that joins each year.  Mona reintroduced the Chili cook-off once again for the Challenge.  Members provided 14 pots of chili.  Judge’s rated the best entries and first place went to Robin Mitchel, second place to Rudy Schmidtke, and a third place tie between John Grabowski and Krista Stockman.  Phil reported the route which is always a Challenge went well except for some flooding on trails and detours from closed roads.

Racing report by Joe.  Joe is making plans to introduce new racers to pace groups and riding etiquette. Through Joe’s commitment the racing group is once again on the increase.  Joe is looking at a new course that will start at the church at Cook and O’Day roads.  Joe is putting plans together for more training and reintroduce a club race.  More information to follow.

-Webmaster.  Mike submit a short report to Patrick that included the need to purchase new support software for the website.

-Additional items of interest. Patrick along with the treasures report shared a wrap up for the EOY party.  Members expressed appreciation for the new venue at Sweetwater Sound.  The catered menu was a hit and the cost was competitive with previous years.  Agenda item:  Group Riding Guidelines was tabled to February meeting due to time.

Meeting attendance 12
Meeting adjourned at 9pm
Minutes prepared by Tim Claypool, Secretary
10
Latest News / January 2016 Club Meeting Agenda
« Last post by Patrick on January 04, 2016, 07:07:31 PM »
The 3RVS monthly club meeting will be this Thursday, January 7th @ 7:30pm at the downtown public library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Election of Officers

3.  3RVS “App” Proposal

4.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider 
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
   Publicity - Mona Will (Chilly Challenge Wrap Up)
   Racing - Joe Bartels
   Webmaster - Mike Heyes

5.  Additional Items of Interest
   -  Discussion of Group Riding Guidelines
   - End of Year Party Wrap Up
        
6.  Good of the Order

7.  Adjournment
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