Club Meeting Minutes for September 4, 2014
Patrick Stelte President
Hugh Smith Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Kathy Boling Newsletter
Tim Claypool Secretary
Jerry Withham racing
Patrick, Meeting called to order and welcome to guest and members.
-Minutes presented for meeting of August 7, 2014. Motion to accept minutes Phil, second by Patrick. Vote carried minutes accepted.
-Treasurers report by Hugh. Debits include festival expenses and annual insurance payment. Credits were from membership dues and income from festival ride. Hugh presented an expense report for the festival ride. Net income from the ride was $685.00.
-Touring report by Steve. Steve thanked Phil, his daughter Elizabeth and all of Phil’s family for hosting the club Short-Circuit Century Labor Day tour in Hicksville, OH.
The club has two men’s and one women’s teams training for the Huntington challenge. Steve is looking for 2 additional men riders to fill out the teams. With 11 years of sponsorship of the challenge, 3RVS members are being offered a $5 discount for riding in the tour by mentioning club membership at registration for tour. Club will sponsor two teams riding the challenge through club funds and sponsor gift provided as appreciation to the club.
September ride start time will be 10:00 am with October rides an hour later at 11:00am.
Steve has presented a “Strava September Challenge” to club members. Steve explained the guide lines to participate in the challenge. 31 have signed up for the month long event. Steve asked to present awards to participating riders at the 3RVS year end party. After discussion Patrick suggested podium awards for different levels of accomplishment. Ideas shared with member’s present, motion to accept awards purchase and presentation of awards carried.
Steve presented an idea to recognize members that have gone over and above in their service to not only our club but the bicycling community. This would be the start of an annual recognition of members that impact our club. All club members would be asked to submit a name and how this person has impacted the club and the community. Submissions made to: Touring@3RVS.com
The idea was accepted by officers and members. Further information to follow on how the recognition can proceed.
-Off Road report by Phil. Phil shared highlights of the Short-Circuit Century tour hosted by his family for the club members. 41 riders participated in the Short-Circuit Century Tour. The receipts for expenses will be sent to Hugh. Phil suggested selling the trail maintenance equipment - Walk-Behind String Trimmer and Leaf Blower - to the NITRO group. A selling price was set and accepted by members. Phil made a motion to sell equipment and deposit money in general funds. Patrick suggested the funds be deposited in the Franke Project fund until further notice. Amendment accepted, motion carried.
-Newsletter report by Kathy. No update.
-Membership report by Jane. 68 Family memberships (136 members), 153 single members for total of 289 memberships.
-Publicity report by Wendy. She will check into new signage (poster stand) for club sponsored events. Follow up at next meeting.
-Racing report: Tuesday Night World Championship Racing is finished for the year.
-Webmaster. Mike has updated the annual webhost renewal and submitted receipt to Hugh for payment.
-Additional Items of Interest.
Club will sponsor ($500) the Cyclecross events held September 5, 6,, 7th at Fort Wayne Outfitters. The events are “Battle on the Banks” and “Friday Night Under the Lights” This will be the clubs’ 2014 USA Cycling sponsor event as required by the clubs membership with USA cycling. Kathy also informed the club that this will be the last year the club needs to sponsor a race for USA Cycling membership.
-Kathy asked if the club wished to order more Club Jerseys as more are needed. Members discussed ordering cold weather wear as well as warm weather wear. Kathy also discussed the idea of purchasing a sports wear type shirt with the club logo and a design. Shirts and Jerseys would be sold to members. Further details to follow at future meetings.
-Patrick talked about the Jersey Ride set for 10am, October 4th from Roanoke Park. A picnic lunch to follow the ride at 1pm.
Meeting Adjourned 8:50.
Minutes by Secretary Tim Claypool