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Latest News / March 2017 club meeting minutes
« Last post by Patrick on March 14, 2017, 05:26:16 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
March 2, 2017

Patrick Stelte, President
Hugh Smith, Treasurer
Steve Pequignot, Touring - absent
Randy Rozewicz, Off-Road
Amy Copeland, Membership
Scott Tomsits, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
John Grabowski, Secretary


1. Call to Order
Meeting called to order 7:30PM by Patrick. Introductions and welcome extended to all in attendance including Tim Ellsworth, Brad Smith, Jennifer Altherr, Pam and Tim Fennell, Jack Campbell and Angie Quinn.

2. Angie Quinn Community Engagement Manager for Fort Wayne Trails
Trek the Trails - 6-10 mile weekly ride Tuesday nights on Fort Wayne Trails including safety training (attendance last year 80-100 riders on average). Seeking annual sponsorship. Patrick moved to sponsor at $500 (same level as last 3 years). Members voted for $500 level sponsorship.  Joe offered a partnership with Trek the Trails to include a Sunset Ride with 3RVS during a summer Saturday evening.  3RVS would provide the ice cream.  Angie was favorable to the idea and will speak to the Trek the Trails organizers about the event.

3. Officer Reports:

Secretary - John Grabowski: Joe asked for an amendment to the February minutes to include Tuesday Night World Championships at 6pm meeting at Suburban Bethlehem Church on Flaugh Rd.  The amendment was passed, as well as the February meeting minutes

President’s Report - Patrick Stelte:
•   Bike Fusion event and creative partnering with NITRO to utilize one booth space under 3RVS. Randy to come to the April meeting with an answer.
•   Open Streets 2017 planned by the City of Fort Wayne will be held on Sunday, July 9th from 11am to 3pm downtown.  Two miles of city streets will be closed to people to walk and ride.  Other events are offered as well.  Amy Hartzog brought this to 3RVS attention and said this should not conflict with the ridership of the Festival Tour.

Treasurer - Hugh Smith:  Deposits from membership dues.  No expenditures.  Franke Park account balance remains the same.

Touring - Steve Pequignot:  Steve could not attend, but sent his report via e-mail. 
•   Touring season opens Sunday, April @ 12pm, from Woodlan H.S.  Distance options with ride leaders will 20/41/51 miles.  A course reverse option is available for windy condition.
•   Weekend ride leaders for A, B and C groups have been secured:  Steve and Patrick for A Group; Johnny Grabowski and Amy Copeland (B Group); Mona Will and Tom Yoder (C Group).  D & E Group ride leaders are being considered at this time and will update next month.
•   Weeknight ride and ride leaders are as follows:  Monday, Riverside Garden Park, Leo 5:45pm start with Dan Grotrian and Denny Zech - pace of 18-20+ mph; Monday, Roanoke, Spokesman Bike Shop 6pm with ride leaders Andy Grote and Doug Wintin - pace of 16-19 mph; Tuesday, Kreager Park 6pm with ride leaders Rick Pegg and Deb Watts - pace of 13-15 mph; Wednesday, Saturn Chruch 6pm with Patrick Stelte - pace 20+ mph; Thursday, Girls Ride Out, Roanoke Park with Brenda Wiley - pace 14-15mph; Thursday, Skills Tour, Jefferson Middle School 6pm with Steve Pequignot - pace 18-20 mph; First Friday City Tour, Lawton Park trailhead 6:30pm with Amy Copeland and Jennifer Altherr - pace 10-12 mph

Starting dates for weeknight rides will be posted on the 3RVS website

Publicity - Mona Will:
•   3RVS flyers have been distributed to major Fort Wayne bike shops, and will be distributed to additional locations soon.
•   February 5 Journal Gazette article about 100,000 mile milestone riders
•   Ladies Night Out (May 11th from 4-8pm at Summit Bicycle) - seeking volunteers to staff a table
•   Cyclofemme - 2nd annual Mother’s Day ride held by Bicycle-Friendly Fort Wayne. Mona looking into 3RVS support in terms of promoting and supporting the ride, along with $50 donation. The spirit of this ride is in support of female riders - it is not limited to female riders and all riders are encouraged to participate.  Starting at Rockhill Park at 2pm with three ride options.  Motion to donate $50 was passed by meeting attendees.  Ride details will be posted on 3RVS website.

Off Road - Randy Rozewicz
•   NITRO had annual meeting, Randy looking to formalize membership, insurance, etc. Calendar events to be coming soon.

Newsletter - Scott Tomtits
•   March newsletter sent to 271 email addresses with 5 bounce backs.

Membership - Amy Copeland
•   201 total memberships (94 family memberships, 107 individual memberships).
•   Of these 50 were new to the club. +12 vs same time last year.
•   3RVS membership application / brochure does not denote a date for signature anywhere. Amy to remind Patrick to add a date field for next printing.

Racing - Joe Bartels
•   Joe working on the 2017 schedule.  Will consider moving up starting date two weeks.
•   May seek ride leader for Tuesday Night World rides.

Webmaster - Mike Heyes
•   Starting pre-registration for Festival Tour

4. Additional Items of Interest:

Square discussion:
•   Patrick asked whether the club should pursue a credit card payment device or not, and members agreed that we should.   Scott was concerned about the fee rate charge and volunteered to research other vendors / devices for better rate.  All attending members agreed that a credit card charge device is needed by the club and we should proceed with the issue.  Discussion will be continued at April’s meeting.

Festival Tour update
•   Patrick moved for Festival Tour pricing to remain the same as 2016, which was passed by members in attendance.


Meeting adjourned. 9:00 pm
Minutes by Secretary John Grabowski

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Latest News / March 2017 Club Meeting Agenda
« Last post by Patrick on February 27, 2017, 02:41:28 PM »
The monthly meeting of 3RVS will be Thursday, March 2nd @ 7:30pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Officer Reports:   

   Secretary - John Grabowski
   President’s Report - Patrick Stelte
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Publicity - Mona Will (Cyclofemme Ride)
   Off-Road - Randy Rozewicz
   Newsletter - Scott Tomsits
   Membership - Amy Copeland
   Racing - Joe Bartels
   Webmaster - Mike Heyes

5.  Additional Items of Interest
   - The Square Discussion
   - Festival Tour Update

6.  Good of the Order

7.  Adjournment

3
Latest News / Park Truing Stand for Sale
« Last post by ovo on February 22, 2017, 06:50:02 AM »
$150 obo.   phone 484-3604
4
Latest News / February 2017 club meeting minutes
« Last post by Patrick on February 10, 2017, 09:46:20 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
February 2, 2017

Patrick Stelte, President
Hugh Smith, Treasurer
Steve Pequignot, Touring
Randy Rozewicz, Off-Road
Amy Copeland, Membership
Scott Tomsits, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
John Grabowski, Secretary

1. Call to Order
Meeting called to order 7:30PM by Patrick. Introductions and welcome extended to all in attendance including Dave McComb, Tania Glass, Jennifer Altherr, Russell Stephens, and Jack Campbell, Tim and Pamela Fennell.  All officers were present.

2. Election of Vice-President
Patrick called for nominations for the position of Vice president.  Hugh Smith nominated Steve Pequignot, who graciously accepted the nomination.  There were no other nominations.  The officers unanimously voted and elected Steve Pequignot as club Vice President.

3. 2017 Officers Group Photo
The 2017 club officers posed together for a group photo.

4. Officer Reports:

Secretary - John Grabowski: January 2017 club meeting minutes were passed without revision.

Treasurer - Hugh Smith: Expenditures for awards for retiring officers and Chilly Challenge supplies.  Revenue from membership dues and Chilly Challenge donations and merchandise sales.  Hugh also contact Churubusco and Hickory M.S. to reserve sites for Festival Tour. 

Touring - Steve Pequignot:
He is planning the 2017 tour schedule
Weeknight Rides tentative schedule:
 Monday - Leo ride (5:30pm & 5:45pm) A & B group and new Roanoke (6pm) ride led by Andy Grote (16-19 mph / 27-30 miles)
Tuesday - Kreager Ride led by Deb Watts (14-15 mph / 25-35 miles)
Monthly 3RVS Time Trial moved from Wednesday to Tuesday.  Registration at 6pm, start at 6:30pm.  Dates will be posted on the website and Facebook.
 Wednesday - Saturn ride led by Patrick Stelte, fast pace 20+ mph
 Thursday - Skills Ride led by Steve Pequignot (moved from Tuesday)
 - Girls Ride Out (women only) in Roanoke, 6pm (15-16 mph / 25 miles)
 Friday - City Tour led by Amy Copeland, 6:30pm at Lawton Park trail-head (1st Friday of every month)
 * Carroll Ride on Thursday nights is currently unconfirmed.

Weekend Tours - A, B, C pace groups confirmed. D, E unconfirmed, Steve is seeking suggestions / volunteers for consideration as ride leaders for D and E groups. John Grabowski is also interested in establishing a co-ride leader for the B group.

Amy Copeland introduced the idea of monthly “Destination Rides” which would basically be pre-planned and pre-approved club sponsored out-of-town rides. Amy and Jennifer Altherr would be ride leaders and planners.  Club members present voted in favor of looking into this further.

Steve is negotiating with the Hicksville 100 organizers who want it to be an official 3RVS event.  The event is scheduled for Saturday, August 26th.  The 2016 event replaced the club’s Labor Day Century Tour.

Off Road - Randy Rozewicz
Randy is planning the 2017 off-road schedule
 Monday – NITRO Cruiser Intermediate & Speeders - NCIS (2 – 2.5 hours, 3 pace groups)
 Wednesday – NITRO Social Ride (NSR)
 Thursday - Urban Exploring
 Saturdays – Franke Park maintenance (monthly), also, a possible 2-hour off-road training classes taught by Randy for a fee.

Newsletter - Scott Tomsits
February newsletter was emailed to 269 members, and will soon be posted on the website.  Scott shared analytics associated with the newsletter software and distribution.

Membership - Amy Copeland
151 total memberships (80 family memberships, 71 individual memberships). Of these, 31 were new to the club in January.

Publicity - Mona Will
Review of items found in storage locker. Water bottles (Railroad insignia) to be donated, 2015 Festival Tour t-shirts to be sold for $1 each. Caution tape and race netting will be returned to storage.  Current club kit apparel photos and pricing is posted on the website so club members know what is available.  Mona submitted official Chilly Challenge Report (noted last month.)

Racing - Joe Bartels (accepted the position of Race Director for 2017 at the beginning of meeting.  Joe was absent at January’s meeting)
Joe introduced club member Dave McComb, who is working on developing a Wednesday Cyclocross Practice Ride (Franke Park) which would take place during cyclocross season, mid/late-July through December.  This would be a club sponsored event.  Dave will coordinate with Joe and Randy.

Webmaster - Mike Heyes
Mike is adding pdf versions of old club newsletters to the website, and is hoping that, with other veteran club members’ help, that he will be able to locate copies of all old newsletters.

5. Additional Items of Interest:

Square (credit care billing) demonstration - Steve showed the club the Square Point of Sale app and reviewed the 3 different card reader options, which range in price from a free magnetic stripe reader to a $69 magnetic and chip reader that also facilitates Apple Pay and Samsung Pay. There is a transaction fee of 2.75% per purchase (to be confirmed by Steve).  The presentation ran short on time, so further discussion was postponed to the March meeting.  The purpose of such a device would expand payment options for club purchases.

50th Anniversary Jersey - In 2018, 3RVS will begin its 50th year. Patrick wants to offer club members a special limited edition 50th Anniversary 3RVS jersey, primarily gold in color.  Meeting attendees agreed that it was a good idea to form a committee that will work on creating 3 different jersey designs.  Club membership will then vote to choose a favorite.  Jennifer Altherr, Mona Will, Scott Tomsits, and John Grabowski have volunteered to be on the committee.  Jennifer submitted a tentative timeline for having the jersey designed and produced, with the goal of having it available for purchase at the 2017 year-end party.

Meeting adjourned. 9:00 pm
Minutes by Secretary John Grabowski
5
Latest News / February 2017 club meeting agenda
« Last post by Patrick on January 30, 2017, 08:54:32 PM »
The monthly meeting of 3RVS will be Thursday, February 2nd @ 7:30pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  2017 Officers Group Photo

3.  Officer Reports:   

   Secretary - John Grabowski
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Randy Rozewicz
   Newsletter - Scott Tomsits
   Membership - Amy Copeland
   Publicity - Mona Will (Storage Locker & Online Jersey Orders)
   Racing - Joe Bartels
   Webmaster - Mike Heyes

4.  Additional Items of Interest
   - The Square Demonstration (Credit Card Billing)
   - 50th Anniversary Jersey Committee - Jennifer Altherr

5.  Good of the Order

6.  Adjournment
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Latest News / January 2017 club meeting minutes
« Last post by Patrick on January 13, 2017, 09:46:20 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES

January 5, 2017

President, Patrick Stelte
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
Mike Heyes, Newsletter Absent
Mona Will, Publicity
Joe Bartels, Racing Absent
Mike Heyes, Webmaster Absent
Tim Claypool, Secretary

-Meeting called to order 7:30PM by Patrick.  Introductions and welcome extended to all in attendance including John Grabowski, Brad Smith, Jennifer Altherr, Jack Campbell, Amy Copeland, Jim Reilly, Scott Tomsits, Doug Myers, Tim and Pamela Fennell, Tania Glass, Caitlin Gossman and Randy Rozewicz.
-Due to December’s meeting being the club celebration of season party no minutes to share.
*Party wrap up below in additional items of interest.

-Election of officers. Patrick nominated the following as officers for the 2017 club season. Patrick Stelte President - Hugh Smith, Treasurer - Steve Pequignot, Touring – Amy Copeland Membership – Scott Tomsits Newsletter - Mona Will, Publicity – (tentative) Joe Bartels, Racing– John Grabowski Secretary.  New club member Caitlin Gossman nominated new club member Randy Rozewicz for Off Road.
Randy told of his qualifications for the office of Off Road director.  He told of his passion for off-road rides and wanted to assure the off road activities continue.  He has ridden with Phil’s group many times and is also a member and officer of NITRO (Northeast Indiana Trail Riding Organization).   Patrick thought the continued communication between 3RVS and NITRO would be positive for both.  Patrick shared club constitutional information regarding election of officers. Joe Bartels was not present at the meeting to accept the nomination of Racing Director. This office will officially remain open until proper processing can be completed.  Patrick asked for volunteers for racing with no response.  With no further discussion and no contested election of offices, the nominated officers were accepted.

-Patrick presented out-going officers with a plaque in appreciation for their service to the club.
Phil Snider, Off-Road 18 years - Jane Lewandowski, Membership 4 years and Tim Claypool, Secretary 4 years.

- Constitution Amendment Vote.  Patrick read the purposed amendment that was preliminary passed at the November club meeting.  The amendment reads, “With the exception of the office of President and until a Special Election can be conducted, an officer’s vacancy as described in this paragraph may temporarily be filled by appointment of the President.”  Patrick opened the floor for discussion prior to voting. Jim Reilly expressed concerns about incumbency advantages during the official election and offered a solution of a volunteer (non-official) to perform duties. Steve explained the reason for the amendment was to assure the office continue to function until an officer is elected by the membership.  Hugh supported the amendment by noting liability as outlined in the club insurance policy if a non-officially appointed club member performed official tasks (financial).  Patrick asked for a motion to accept the amendment.  Amy made a motion to accept, with a second the amendment passed 16-1, two abstentions (non-members).

-Treasurers report by Hugh.  Expenditures for December include club party supplies, awards, venue rental, Indiana State Business Entity fees and office file supplies.  Revenue included membership dues and member clothing reimbursement.  One item of note:  Because of a printing error on the club jersey order, the manufacturer, Voler, reimbursed the club $500.  The error was not printing National Bike Challenge Champions on the back of the jersey.

-Touring report by Steve.  He highlighted a few key ideas for the 2017 touring rides.  He would like to consider an optional mass start for the Festival Tour as an addition to the usual start times.  He is actively seeking out a “D” group rider leader for 2017 weekend tours.  The higher pace groups remain strong with the help of dedicated ride leaders.  He would like to continue the September Strava Challenge for 2017.  He thanked Steve Souers for leading the Show and Go rides that continue through winter.  He reminded members to check Facebook for weekly details or updates.  He also discussed an interactive app – LIFE 350 – as a way for club members to follow the group if they are late or dropped from a group ride.  Further discussion on the app will continue at future club meetings.

-Off Road report by Randy.  He thanked members for their confidence in his ability to lead the off road office.  He said he has learned a lot while riding as a group with the guidance of Phil and other members.  He plans to continue the format that Phil has set forth.  The important trail work and clean up(s) at Franke will also continue.

-Newsletter no official report.  Continue to submit Newsletter items in a timely manner for consideration.  Mike Heyes will work with Scott to transition the duties of the office.

-Membership report by Jane.  Year-end totals for 2016 were 154 family memberships and 174 individual equaling 328 total.  Of this total, 88 were new to the club.  Amy reported she will continue as Jane has in the past and will see to collecting the club mail from the post office box.

*-Publicity and Chilly Challenge report by Mona.  She thanked her team for stepping up and helping with the Challenge in her absence.  Rough totals were 124 registered riders plus many not registered (est. 50-75) and volunteers.  Revenue included membership dues collected, donations, purchases for 3RVS wear and logo items, and food donations. 18 new memberships were submitted (12 individual and 6 family). 

-Racing, no report.
-Webmaster, no report.

Additional items of interest.
- End of Year Party.  Approximately 105 club members and family attended.  Expenditures were for food, venue, awards, additional supplies and photographer.  Revenue was generated from memberships and clothing purchased at the party.

-Bike Fusion 2017.  Patrick received an invitation for the club to participate in this year’s event. This is a fund raiser for Turnstone and includes vendors, shops and other bicycle related offerings. The different donation options were discussed. 3RVS was invited to have a both to promote the club.  Club members present voted for option B, a 10’ x 10’ space at the May 5th event for $150.  Suggestions were made to consider sharing the booth with another not-for-profit cycling entity to split the cost.

-Festival Tour. Planning has started for this year’s event. Hugh will reserve the buildings. Further planning to continue at February meeting.

Meeting adjourned. 8:58pm
Minutes by out-going Secretary Tim Claypool
7
Latest News / January 2017 meeting agenda
« Last post by Patrick on January 03, 2017, 07:45:34 PM »
January 5, 2017

1.  Call to Order

2.  Election of Officers

3.  Constitution Amendment Vote

4.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider
   Newsletter - Mike Heyes
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

5.  Additional Items of Interest
   - Chilly Challenge Wrap Up
   -  3RVS Festival Tour Update
   - End of Year Party Wrap Up
        
6.  Good of the Order

7.  Adjournment
8
Latest News / November 2016 club meeting minutes
« Last post by Patrick on November 17, 2016, 05:25:40 PM »
   
THREE RIVERS VELO SPORT
MEETING MINUTES

November 3, 2016

President, Patrick Stelte
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
Mike Heyes, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
Tim Claypool, Secretary - absent

-Meeting called to order 7:30PM by Patrick.  Welcome extended to all in attendance including John Grabowski, Scott Tomsits, Jennifer Altherr, Amy Copeland, Jim Reilly, Jack Campbell, and Tim Ellsworth.

-Reviewed minutes for meeting of October 6, 2016.  Patrick noted a corrections from Steve P. to change “National Bicycling Challenge” to “National Bike Challenge.”  Phil made a motion to accept as presented with Steve second vote carried.

Finance Report by Hugh - Revenues included membership dues, clothing purchases.  Expenses include clothing purchase; storage unit rental through April 2017; Festival Tour SAG supplies; Jersey Ride food supplies; Saturn Church donation and new PNC Bank checks.

Touring Report by Steve.  Weekend touring transition to Show N’ Go format with ride leader Steve Souers starting in November and continuing through March 2017.  Year in Review:  opening ride was lowest turnout in recent memory due to cold weather (42); 59 weekend tours with 6 rainouts (4 paid tours:  Festival, Fort 4 Fitness, Club Century, Ronald McDonald House Charity); average weekend ride attendance was 22.81 this was down from last year’s average of 27.36.

Off-Road Report.  Phil contact Alec Johnson from the Parks Department about trail development at Foster Park.  Phil reported they are amiable to the idea without institutional formalization.  Saturday rides will occur if temperature is above 15 degrees and less than 3 “of snow on the ground.  December begins Ride / Ski option dependent on weather.  Location TBD.

Membership Report by Jane.  316 total members in 2016:  146 family; 170 individual with 76 new members for the year.

Publicity by Mona.  The club’s National Bike Challenge success was reported in the Journal Gazette on October 24th.  Mona was successful in getting Andrew Hoffman from NeighborLink to write a cyclocross article in the club’s newsletter, promoting the discipline.  Parks Department advertised the Chilly Challenge in their Winter Fun Times magazine.

Racing Report.  Joe is doing outreach for more involvement with local cyclocross entities and 3RVS.

Webmaster Report.  Mike made two software updates to the club’s website; posted ride leader recognition for 2016; added a slide show; announcement of Chilly Challenge and cyclocross events.  Mike also talked about the possibility of using credit cards for purchasing 3RVS items.  He researched Square.com as an example with benefits of: first card reader is free; direct deposit to account; no start up fees.  However, there is a transaction fee for each purchase.

Additional Items of Interest
-  3RVS clothing purchase.  Kathy report 52 items requested for order from club members.  She made ½ payment to start order and was told the items would be available for Friday, December 2nd’s club party.

-  End of Year Party.  Jane and Mike will send out e-mail invitations.  Patrick is working with Sweetwater on accommodations and food catering.  Jane and Amy Copeland will handle membership renewals and guest fees at the party.  Steve is working with keynote speaker Gary Painter with visuals.  Mona asked to hire a photographer to document the evening’s events and post on 3RVS.com.  She suggested club member Russ Stephens wife Teresa, a professional photographer.  After discussion among members present, a vote was passed to hire Teresa.

- Proposed Club Constitution amendment.  Held from last month.  Steve withdrew previous language and Patrick introduced new language from club member Karen Walker that states the intend of the amendment, “With the exception of the office of President and until a Special Election can be conducted, an officer’s vacancy as described in Section 3.1 Elections, may temporarily be filled by appointment of the President”.  Steve’s reason for the amendment was to provide a vehicle in which an office can be filled quickly to continue needed service to club membership.  Discussion ensued and the amendment passed with one opposing vote.

Meeting Adjourned 9:00
Attendance 15
Minutes prepared by Patrick Stelte, President

9
Latest News / November 2016 club meeting agenda
« Last post by Patrick on November 01, 2016, 01:38:00 PM »
The monthly meeting of Three Rivers Velo Sport is Thursday, November 3rd @ 7:30pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider
   Newsletter - Mike Heyes
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

3.  Additional Items of Interest
   -  Proposed Club Constitution Amendment - Steve Pequignot
      (President’s ability to make emergency mid-term appointment)
        -  Chilly Challenge Update
        -  3RVS Clothing Purchase Update
        -  End of Year Party
     
4.  Good of the Order

5.  Adjournment
10
Latest News / October 2016 club meeting minutes
« Last post by Patrick on October 18, 2016, 03:04:52 PM »
October 6th 2016

President, Patrick Stelte
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
Mike Heyes, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
Tim Claypool, Secretary

-Meeting called to order 7:30PM by Patrick.  Welcome extended to all in attendance including John Grabowski, Scott Tomsits, Jennifer Altherr, Amy Copeland, Evan Jones, Jim Reilly.

-Reviewed minutes for meeting of September 1st 2016.  Patrick called for corrections or addition. Phil made a motion to accept as presented with Steve second vote carried.

-Patrick presented the amendment to the constitution purposed by Steve Pequignot.  The amendment would insert under the 3.0 Officers section 3.1 the following; “A member in good standing as described in Article 1.2 Voting Privileges may nominate no more than one member per office for each of the offices described below in this article”.  The amendment received initial approval at the August club meeting and was posted for comment in the newsletter and website.  Patrick opened the floor for discussion. Steve explained his position in purposing the amendment.  His idea was a member should choose a nominee who they felt was most qualified for the office in question.  Jim Riley suggested that one member should be able to nominate multiple qualifying members for each office.  His idea was that multiple members may be equally qualified for the open office and a member should be able to nominate all of the qualifiers.  Other members voiced their views and shared ideas.  Patrick, following proper protocol, called for a vote to approve or remove the amendment.  Vote for approval carried 14-1.

-Treasurers report by Hugh.  September deposits include membership dues and clothing sales. Debits include festival expenses, website hosting matters invoice, storage unit rental thru 4/2017.  Patrick asked if he could check on the last clothing purchase cost and to date reimbursement.

-Touring report by Steve.  He is contacting as many past club presidents to be present at the Presidents’ Ride.  The ride is to begin at Homestead High School at 11:00AM October 16th.
Ride schedule for October 22nd and 23rd will be Show N’ Go from Jefferson Middle School and Homestead High.  Last regular official touring ride for the season will be from Kreager Park October 30th at 11:00. He reported the club surpassed the 300,000 point goal in the National Bike Challenge early in August.  Team 3RVS won the X-Large Division for the second year in a row.  The club’s ending total was 419,877 points and placed 4th nationally over all.  Top 3 women team members in NBC were Amy Copland, Denise Snyder and Jennifer Altherr and top 3 mem were Jeffery Kenny, Jody Thomas, and Russ Stevens.  The Strava September Touring Challenge final top 3 women were Deborah Watts, Amy Copeland, and BethAnn Green. Men final top 3 were Jody Thomas, Rick Pegg, and David Park.  51 club members took part with 32 members achieving the minimum standard of 500 km.  Congratulations to all who participated.

-Off Road report by Phil.  He is planning Franke trail clearing of leaves and dead fall last 2 weekends of October.  Possibly first weekend in November if needed.  Gravel road ride from Leo High School planed for October 15th.  He has set start time for the cooler months ahead at 1:00 PM.  He is considering an idea of a new off road trail in Foster Park and asked if a plan is formulated would the club support (using Franke Project funds) for a startup.  He will formulate a plan and present to the parks department for consideration.  Patrick mentioned the flooding issues and wanted to assure any bridges or construction would not be destroyed.  Phil said this will be considered in the planning stage. 

-Newsletter and Website reports by Mike.  He had 5 newsletter email fail.  Working with Jane to correct the addresses.
Website – Renewed online membership registration was updated September 1st.  He renewed the website Host and cleaned up some issues.  Mike shared the web host is stationed on the east coast and reported the site may go down if the power is lost due to the hurricane Matthew.

-Membership report by Jane. She has signed up 144 family members and 166 individual members for a total of 310 total.   72 new members have signed up this year.

-Publicity report by Mona. She is working with the Journal Gazette on a story concerning the clubs participation in the National Bike Challenge.

-Racing report by Joe. Regular race training has ended. Some racers have turned to cycle cross race training at Fort Wayne Outfitters.  The last club Time Trail on the 21st had 24 participants.

Additional Items of Interest
-Patrick reported 57 members enjoyed a great warm Jersey ride day.  The ride was moved to September this year hopping for better weather.  Cost for food and refreshment was $232.00.
-The last Bike at Night test ride had 8 riders on September 23rd and went from Swinney to the west along the Tow Path trail.  Thanks to Joe Bartels for organizing the rides.

-Chilly Challenge.  Patrick asked for volunteers for the 2017 challenge.  Mona said she would lead the event again this year but asked for help from members. 

-Strava September Challenge medals to be presented at the club yearend celebration party.  Steve is requested funds for the 32 members who finished the event.  He shared what he has chosen for medals and awards with a cost of $220.00.  Patrick asked for questions or comments, approval for the purchase carried with members present. 

-Club Year End Celebration.  Patrick has reserved Sweetwater Sound for this year’s event.  The menu will catered by Sweetwater. This year’s keynote speaker will be club member Gary Painter to speak on training for riding and race events, as well as his adventures at the national and world time trail events that he won.  Amy to help Jane with membership renewals.
 
-3RVS clothing. Kathy sent Patrick a list of remaining inventory and notice from the vendor of discount available for restocking goods.  Group discussed how to proceed.  Members voted to purchase 50 items.  A pre-order message will appear on the website and Facebook to assure members have a chance to order the product they wish.

-Jersey design. Steve asked if the “eat sleep ride repeat” could be replaced with “National Bicycle Challenge Champions”.  Vote for redesign approved.

Meeting Adjourned 9:00
Attendance 15
Minutes prepared by Tim Claypool Secretary.
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