Recent Posts

Pages: [1] 2 3 ... 10
1
Latest News / November 2016 club meeting minutes
« Last post by Patrick on November 17, 2016, 05:25:40 PM »
   
THREE RIVERS VELO SPORT
MEETING MINUTES

November 3, 2016

President, Patrick Stelte
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
Mike Heyes, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
Tim Claypool, Secretary - absent

-Meeting called to order 7:30PM by Patrick.  Welcome extended to all in attendance including John Grabowski, Scott Tomsits, Jennifer Altherr, Amy Copeland, Jim Reilly, Jack Campbell, and Tim Ellsworth.

-Reviewed minutes for meeting of October 6, 2016.  Patrick noted a corrections from Steve P. to change “National Bicycling Challenge” to “National Bike Challenge.”  Phil made a motion to accept as presented with Steve second vote carried.

Finance Report by Hugh - Revenues included membership dues, clothing purchases.  Expenses include clothing purchase; storage unit rental through April 2017; Festival Tour SAG supplies; Jersey Ride food supplies; Saturn Church donation and new PNC Bank checks.

Touring Report by Steve.  Weekend touring transition to Show N’ Go format with ride leader Steve Souers starting in November and continuing through March 2017.  Year in Review:  opening ride was lowest turnout in recent memory due to cold weather (42); 59 weekend tours with 6 rainouts (4 paid tours:  Festival, Fort 4 Fitness, Club Century, Ronald McDonald House Charity); average weekend ride attendance was 22.81 this was down from last year’s average of 27.36.

Off-Road Report.  Phil contact Alec Johnson from the Parks Department about trail development at Foster Park.  Phil reported they are amiable to the idea without institutional formalization.  Saturday rides will occur if temperature is above 15 degrees and less than 3 “of snow on the ground.  December begins Ride / Ski option dependent on weather.  Location TBD.

Membership Report by Jane.  316 total members in 2016:  146 family; 170 individual with 76 new members for the year.

Publicity by Mona.  The club’s National Bike Challenge success was reported in the Journal Gazette on October 24th.  Mona was successful in getting Andrew Hoffman from NeighborLink to write a cyclocross article in the club’s newsletter, promoting the discipline.  Parks Department advertised the Chilly Challenge in their Winter Fun Times magazine.

Racing Report.  Joe is doing outreach for more involvement with local cyclocross entities and 3RVS.

Webmaster Report.  Mike made two software updates to the club’s website; posted ride leader recognition for 2016; added a slide show; announcement of Chilly Challenge and cyclocross events.  Mike also talked about the possibility of using credit cards for purchasing 3RVS items.  He researched Square.com as an example with benefits of: first card reader is free; direct deposit to account; no start up fees.  However, there is a transaction fee for each purchase.

Additional Items of Interest
-  3RVS clothing purchase.  Kathy report 52 items requested for order from club members.  She made ½ payment to start order and was told the items would be available for Friday, December 2nd’s club party.

-  End of Year Party.  Jane and Mike will send out e-mail invitations.  Patrick is working with Sweetwater on accommodations and food catering.  Jane and Amy Copeland will handle membership renewals and guest fees at the party.  Steve is working with keynote speaker Gary Painter with visuals.  Mona asked to hire a photographer to document the evening’s events and post on 3RVS.com.  She suggested club member Russ Stephens wife Teresa, a professional photographer.  After discussion among members present, a vote was passed to hire Teresa.

- Proposed Club Constitution amendment.  Held from last month.  Steve withdrew previous language and Patrick introduced new language from club member Karen Walker that states the intend of the amendment, “With the exception of the office of President and until a Special Election can be conducted, an officer’s vacancy as described in Section 3.1 Elections, may temporarily be filled by appointment of the President”.  Steve’s reason for the amendment was to provide a vehicle in which an office can be filled quickly to continue needed service to club membership.  Discussion ensued and the amendment passed with one opposing vote.

Meeting Adjourned 9:00
Attendance 15
Minutes prepared by Patrick Stelte, President

2
Latest News / November 2016 club meeting agenda
« Last post by Patrick on November 01, 2016, 01:38:00 PM »
The monthly meeting of Three Rivers Velo Sport is Thursday, November 3rd @ 7:30pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider
   Newsletter - Mike Heyes
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

3.  Additional Items of Interest
   -  Proposed Club Constitution Amendment - Steve Pequignot
      (President’s ability to make emergency mid-term appointment)
        -  Chilly Challenge Update
        -  3RVS Clothing Purchase Update
        -  End of Year Party
     
4.  Good of the Order

5.  Adjournment
3
Latest News / October 2016 club meeting minutes
« Last post by Patrick on October 18, 2016, 03:04:52 PM »
October 6th 2016

President, Patrick Stelte
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
Mike Heyes, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
Tim Claypool, Secretary

-Meeting called to order 7:30PM by Patrick.  Welcome extended to all in attendance including John Grabowski, Scott Tomsits, Jennifer Altherr, Amy Copeland, Evan Jones, Jim Reilly.

-Reviewed minutes for meeting of September 1st 2016.  Patrick called for corrections or addition. Phil made a motion to accept as presented with Steve second vote carried.

-Patrick presented the amendment to the constitution purposed by Steve Pequignot.  The amendment would insert under the 3.0 Officers section 3.1 the following; “A member in good standing as described in Article 1.2 Voting Privileges may nominate no more than one member per office for each of the offices described below in this article”.  The amendment received initial approval at the August club meeting and was posted for comment in the newsletter and website.  Patrick opened the floor for discussion. Steve explained his position in purposing the amendment.  His idea was a member should choose a nominee who they felt was most qualified for the office in question.  Jim Riley suggested that one member should be able to nominate multiple qualifying members for each office.  His idea was that multiple members may be equally qualified for the open office and a member should be able to nominate all of the qualifiers.  Other members voiced their views and shared ideas.  Patrick, following proper protocol, called for a vote to approve or remove the amendment.  Vote for approval carried 14-1.

-Treasurers report by Hugh.  September deposits include membership dues and clothing sales. Debits include festival expenses, website hosting matters invoice, storage unit rental thru 4/2017.  Patrick asked if he could check on the last clothing purchase cost and to date reimbursement.

-Touring report by Steve.  He is contacting as many past club presidents to be present at the Presidents’ Ride.  The ride is to begin at Homestead High School at 11:00AM October 16th.
Ride schedule for October 22nd and 23rd will be Show N’ Go from Jefferson Middle School and Homestead High.  Last regular official touring ride for the season will be from Kreager Park October 30th at 11:00. He reported the club surpassed the 300,000 point goal in the National Bike Challenge early in August.  Team 3RVS won the X-Large Division for the second year in a row.  The club’s ending total was 419,877 points and placed 4th nationally over all.  Top 3 women team members in NBC were Amy Copland, Denise Snyder and Jennifer Altherr and top 3 mem were Jeffery Kenny, Jody Thomas, and Russ Stevens.  The Strava September Touring Challenge final top 3 women were Deborah Watts, Amy Copeland, and BethAnn Green. Men final top 3 were Jody Thomas, Rick Pegg, and David Park.  51 club members took part with 32 members achieving the minimum standard of 500 km.  Congratulations to all who participated.

-Off Road report by Phil.  He is planning Franke trail clearing of leaves and dead fall last 2 weekends of October.  Possibly first weekend in November if needed.  Gravel road ride from Leo High School planed for October 15th.  He has set start time for the cooler months ahead at 1:00 PM.  He is considering an idea of a new off road trail in Foster Park and asked if a plan is formulated would the club support (using Franke Project funds) for a startup.  He will formulate a plan and present to the parks department for consideration.  Patrick mentioned the flooding issues and wanted to assure any bridges or construction would not be destroyed.  Phil said this will be considered in the planning stage. 

-Newsletter and Website reports by Mike.  He had 5 newsletter email fail.  Working with Jane to correct the addresses.
Website – Renewed online membership registration was updated September 1st.  He renewed the website Host and cleaned up some issues.  Mike shared the web host is stationed on the east coast and reported the site may go down if the power is lost due to the hurricane Matthew.

-Membership report by Jane. She has signed up 144 family members and 166 individual members for a total of 310 total.   72 new members have signed up this year.

-Publicity report by Mona. She is working with the Journal Gazette on a story concerning the clubs participation in the National Bike Challenge.

-Racing report by Joe. Regular race training has ended. Some racers have turned to cycle cross race training at Fort Wayne Outfitters.  The last club Time Trail on the 21st had 24 participants.

Additional Items of Interest
-Patrick reported 57 members enjoyed a great warm Jersey ride day.  The ride was moved to September this year hopping for better weather.  Cost for food and refreshment was $232.00.
-The last Bike at Night test ride had 8 riders on September 23rd and went from Swinney to the west along the Tow Path trail.  Thanks to Joe Bartels for organizing the rides.

-Chilly Challenge.  Patrick asked for volunteers for the 2017 challenge.  Mona said she would lead the event again this year but asked for help from members. 

-Strava September Challenge medals to be presented at the club yearend celebration party.  Steve is requested funds for the 32 members who finished the event.  He shared what he has chosen for medals and awards with a cost of $220.00.  Patrick asked for questions or comments, approval for the purchase carried with members present. 

-Club Year End Celebration.  Patrick has reserved Sweetwater Sound for this year’s event.  The menu will catered by Sweetwater. This year’s keynote speaker will be club member Gary Painter to speak on training for riding and race events, as well as his adventures at the national and world time trail events that he won.  Amy to help Jane with membership renewals.
 
-3RVS clothing. Kathy sent Patrick a list of remaining inventory and notice from the vendor of discount available for restocking goods.  Group discussed how to proceed.  Members voted to purchase 50 items.  A pre-order message will appear on the website and Facebook to assure members have a chance to order the product they wish.

-Jersey design. Steve asked if the “eat sleep ride repeat” could be replaced with “National Bicycle Challenge Champions”.  Vote for redesign approved.

Meeting Adjourned 9:00
Attendance 15
Minutes prepared by Tim Claypool Secretary.
4
Latest News / October 2016 club meeting agenda
« Last post by Patrick on October 03, 2016, 06:36:32 PM »
The monthly meeting of 3RVS will be Thursday, October 6th @ 7:30pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Vote on Constitution Amendment - One Nomination Per Member Per Office

3.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider
   Newsletter - Mike Heyes
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

4.  Additional Items of Interest
   - Jersey Ride Wrap Up
        -  Proposed Club Constitution Amendment - Steve Pequignot
        -  Chilly Challenge Update
        -  September Strava Challenge Awards Purchase
        -  3RVS Clothing Purchase
        -  End of Year Party
     
5.  Good of the Order

6.  Adjournment
5
Latest News / September 2016 club meeting minutes
« Last post by Patrick on September 16, 2016, 08:23:40 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES

September 1st 2016

Patrick Stelte President
Hugh Smith, Treasurer - Absent
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
Mike Heyes, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
Tim Claypool, Secretary

-Meeting called to order 7:30PM by Patrick. Welcome extended to all in attendance including Russ Stephens, Scott Tomsits, Jim Reilly, Jennifer Altherr, Amy Copeland, Kathi Heyes, Brad Smith, Karen Walker, Doug Meyers and Jeff Kinney.
-Reviewed meeting minutes of August 4th 2016, call for correction, or addition.  Steve made a motion to accept minutes as presented Mona second, vote carried.

-Election of Newsletter Editor.  Nominated Mike Heyes, Jim Riley, Megan Warren.  Megan was not present to accept the nomination and thus, not eligible.  Each candidate presented their agenda as editor. Members had questions answered by Jim and Mike.  Karen Walker asked for a closed ballot for casting votes. With 17 members present the end vote was Jim Riley 3, Mike Heyes 13 with the president not casting a vote.

-Treasurer Report - Hugh e-mailed prior to meeting saying he could not attend.
 
-Touring report by Steve. Century ride for September will be the 17th at 9:00 am.  Tuesday night rides have moved to 5:30 and will end this season September 27th.  The Century from Community Memorial Hospital in Hicksville had a total of 75 riders with a great showing of 3RVS members.  Steve said the Sunday century ride that followed had 16 riders with 10 riders doing the full 200 miles in 2 days.  He plans a Roanoke to Wabash century for Labor Day weekend.  The National Bike challenge with 99 3RVS riders placed 1st in the extra-large division for August.  September marks Strava Challenge month.  Beginning with 53 riders the challenge will continue to the end of September.  Medals will be given at the end of year party for 500K, 750K, 1000K and 1000Mi achievements.  Also, podium plaques will be awarded for the first three finishers in the men’s and women’s categories.  He reminds those interested to check the website.

-Webmaster report by Mike.  Moved the jersey ride information to top of home page.  Performed general routine freshening.

-Newsletter report by Mike. Just 2 or 3 issues remain for this season.

-Off road by Phil.  Phil reports work day at Franke September 10th.  Rider’s choice on the 24th.  Urban exploring is going well.  Patrick asked Phil if he thought Nitro was in need of help with trail maintenance.  He thought the trails were coming along well.
-Membership report by Jane.  She has welcomed 71 new members for the year.  New persons signing up after September 1st will remain members for the 2017 season also.  The count ending August: 144 family, 164 individuals for a total of 308 members.

-Publicity report by Mona.  Expecting a newspaper article to be printed soon by Aubree Reichel.  Brochure is ready for printing.  Patrick to contact Wendy for cost.
 
-Racing report by Joe.  Tuesday night rides have ended.  Cyclecross continues at Fort Wayne Outfitters each Wednesday. Three Rivers Velo Sport member Gary Painter won the World Time Trial Championship, Masters Division, in Australia in late August.  Night ride on August 20th had good turnout in spite of the rain earlier in the day.  Final Night Ride is scheduled for September 24th 9:00 pm from Swinney Park West.  Details will be announced.  The final 3RVS time trial is Wednesday, September 21st at 6pm at the usual location on Highway 424 at Highway 101.

Additional items of interest. Club Constitution amendment proposal.  Discussion from last month continued about Steve’s proposed amendment to the club constitution concerning replacing a club officer mid-term.  Patrick asked Karen Walker for her concerns with the proposal because she did not have a chance to discuss it at last meeting due to time.  Her concern is the purposed document is wordy and lacks proper legalese.  Discussion followed with Steve’s explanation for the additional wording in an attempt to cover all situations.  Patrick asked Karen, who has back ground in this type document, to assist writing the proper form.  He offered Karen his historical help with the constitution’s narrative in editing the proposal.  The amendment discussion will continue at the October meeting.

Jersey ride will be September 24th from Roanoke Park.  Jane and Mike will assist with the count of members wishing to attend.

President’s ride is scheduled for October 16th. Details to follow.
 
Good to the order Jennifer shared with members of a bicycle trailer for sale.  The trailer will hold 24 bikes.  Will follow up at a later meeting.

Meeting adjourned. 9:00 pm
Attendance 17/18
Minutes prepared by Tim Claypool, Secretary.
6
Latest News / September 2016 club meeting agenda
« Last post by Patrick on August 30, 2016, 04:16:55 PM »
The monthly meeting of 3RVS will be Thursday, September 1st @ 7:30pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Election of Newsletter Officer - For Remainder of 2016

3.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider
   Newsletter - Mike Heyes
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

4.  Additional Items of Interest
   - Jersey Ride Update
        -  Proposed Club Constitution Amendment - Steve Pequignot
        -  Century Tour Wrap Up
     
5.  Good of the Order

6.  Adjournment
7
Latest News / August 2016 club meeting minutes
« Last post by Patrick on August 12, 2016, 09:40:17 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES

August 4th 2016

President, Patrick Stelte
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road - absent
Jane Lewandowski, Membership
Mike Heyes, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
Tim Claypool, Secretary

-Meeting called to order 7:30PM by Patrick.  Welcome extended to all in attendance including Russ Stephens, Scott Tomsits, John Grabowski, Amy Copeland, Jennifer Altherr and Karen Walker.

-Reviewed meeting minutes of July 7th 2016, call for correction, or addition.  Steve made a motion to accept minutes as presented Patrick second, vote carried.

-Treasurers report by Hugh.  Shared debits for July that included mostly Festival expenses and post office box rental.  Deposits were festival tour, clothing payment and membership dues.  Jane and Kathy inventoried the remaining clothing and provided a spread sheet listing the product and value of items on hand.  Officers decided to list each months balance at the re-sale value and drop the negative value that totals from many years of purchase.  Going forward the freight and product print set up fees are being removed as a club expense.  Insurance for 2017:  Hugh filled out the questionnaire provided by McKay Insurance.  McKay will send the premium amount (based on the questionnaire results) later in August for payment.

-Touring report by Steve.  August weekend ride start time is 9:00 am.  September will have start time of 10:00 am.  August 27th and 28th will be a club century weekend.  Saturday the 27th will be pay tour from Community Memorial Hospital in Hicksville Ohio.  Sunday the 28th ride will be from Kreager Park off North River Road.  He explained the different options for the Sunday ride. He is still working on the Labor Day ride and will ask Mike to post on the website as soon as details are completed.   Patrick discussed with Steve and members of moving the Jersey ride to September in hope of better weather.  Jersey ride date to be decided. 

Steve is getting ready for the September 1st Strava challenge.  He asks riders to enter weekly stats no later than Sunday of each week.  A week is measured from Monday thru Sunday.  He reminded members the last day to turn in stats is September 30th.  The levels of the challenge are 500, 750, 1000, and 1610 (1000 miles) kilometers.  He reports manual entry on the website is acceptable if necessary.  He will guide participants to the proper web page as there are 2 options listed.  He will consider awards at a later time to be issued at the yearend gathering.  Steve reported in the National Bike Challenge the club placed 1st in our classification and 3rd overall nationally in July.
 
-Off Road reported by Amy Copeland in Phil’s absence.  Good turnout for the regular Thursday night ride.

-Newsletter report by Mike.  He and Jane will check e-mail addresses as some members are not receiving newsletter e-mails.  Patrick asked members present for input on the online version of the newsletter.  Comments from those present were positive on how the information is being presented with new format.

*Patrick issued a reminder * Newsletter officer will be elected at the September 1st meeting for the duration of the calendar year.  Interested parties must be present to be elected.

-Membership report by Jane.  She has welcomed 65 new members this year.  End of July totals are 144 family members and 158 individuals for a total of 302 members.

-Publicity report by Mona.  She reported an article should appear by Aubree Riechel of Fort Wayne Journal Gazette with interviews of RAIN riders from the club.  Also, she will pursue an article surrounding club members that have logged over 100,000 miles known in the club as the Wheel of Fame riders.  Group - Bike Friendly Fort Wayne - will list 3RVS club rides in their listings of rides.  She restocked brochures at the Visit Fort Wane office.

-Racing report by Joe.  He said the Tuesday night training rides will end for the year in August. Joe discussed many Tuesday night training rides across the city and surrounding area.  His idea is to invite leaders of these other groups to join together for a common link of rides on the club’s website.  Joe’s Bike at Night trial will continue on August 20th from Swinney Park West and head near New Haven for the turnaround via the Greenway.  Final details were being considered but he reminds riders to bring their lights, helmets and check tires before the ride.  A September night ride is still in the works and will be announced.

-Webmaster report by Mike.  He updated the Kreager Park-7 map on the website.  Up graded the system from 3.5.1 to 3.6 version.  The upgrades were implemented the 1st of August.

Additional Items of Interest.
*Festival Tour wrap up.  Jane reported comments from the start/finish area were positive.  The route was very well marked and many remarked on the great food at the sag and ice cream finish. Ride total was 70 pre-registered, 89 day of registrations 26 3RVS members 11 volunteers grand total of 196 riders.  Total income will be reported once SAG food cost are compiled.

*Club Century ride from Community Memorial Hospital.  This is a fee based ride from Hicksville Ohio.  The route will follow Phil’s route with a full sag at the fire station in Cecil Ohio. Once riders return to the Hospital a Spaghetti lunch will be served as part of registration. See website home page for details.
 
*Club Brochure re-order.  Club officers have been redesigning and refining the former brochure. Patrick suggested 500 brochures to be printed and how they would be utilized.  He explained for events such as Fort 4 Fitness a flier of our Festival Tour is more suited to include in rider handouts than the club brochure.  A vote to print 500 brochures carried.

*Tim Hall from Fort Wayne Outfitters Cyclocross Event “Battle of the Banks” August 27th & 28th requested a donation of $500 from the club members to help pay for portable lights.  Steve presented the proposal and Joe acted as spokesperson for the event.  A donation amount was discussed.  A final amount of $500.00 was approved by members. 

*Proposed Club Constitution Amendment presented by Steve.  Article 3.1 clarify the nomination qualification process.  In essence, a club member can only nominate one member per office.  Steve’s reason for the amendment was to assure that a club member not be able to nominate multiple people for an office, thus opening up the process to manipulation by one club member.  All members in attendance provided input and the change was approved 100 present.  The amendment will be up for final approval at the October club meeting after it has been posted in the September newsletter.  For the September election, Roberts Rules of Order will be used that suggests one club member can nominate only one per office.

Article 3.1 clarify the need for a special election of office that becomes vacant during the year.  Steve read and presented the new added verbiage.   The meat of his proposal is to give the club president the ability to appoint a club member to fill out the term at the end of the year.  Discussion for this section was limited due to time.  Patrick tabled this section until next meeting for further discussion. 

Meeting adjourned 9:01 - Attendance 14 – Minutes prepared by Tim Claypool Secretary
8
Latest News / August 2016 club meeting agenda
« Last post by Patrick on August 01, 2016, 02:47:26 PM »
The monthly 3RVS club meeting with be Thursday, August 4th @ 7:30 pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider
   Newsletter - Mike Heyes
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels (Bike at Night Update)
   Webmaster - Mike Heyes

5.  Additional Items of Interest
   -  Proposed Club Constitution Amendment - Steve Pequignot
-  Festival Tour Wrap Up
-  Fort Wayne Outfitters’ Monetary Request for Cyclocross Event
   -  Century Ride Update
   -  Club Brochure Order
     
6.  Good of the Order

7.  Adjournment
9
Latest News / July 2016 club meeting minutes
« Last post by Patrick on July 22, 2016, 08:12:45 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES

July 7, 2016

Patrick Stelte, President
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
Mike Heyes, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
Tim Claypool, Secretary

-Meeting called to order 7:34PM by Patrick welcome extended to all in attendance including club members Amy Copeland, Scott Tomsits.  Visited with guest Grant who was interested in information about the club.  Officers shared different aspects of the club and help Grant understand the ride groups. Grant, a college student from the Columbia City, area recently completed a month long ride in the south east.

-Reviewed meeting minutes of June 2nd 2016, call for correction, or addition. Steve made a motion to accept minutes as presented Patrick second, vote carried.

-Appointment of Newsletter officer.  Mike Heyes explained the format that he designed that would enhance the newsletter and provide a direct link to the information on the website.  Feedback on the new design has been positive.  Patrick discussed with members the joint venture with Newsletter/Editor/Webmaster.  His reasoning was to provide continuation of the newsletter during the busy summer months without training a new officer.  He also said that two other club members had enquired about the position.  He wrote them back and offered to nominate them for office in January during officer elections if they were still interested.  Patrick asked Mike if he would continue and he agreed to the arrangement and a unanimous vote carried.

-Club Constitution updates were discussed.  The updates and revisions were presented as per the club guidelines and bylaws.  With no objections, Patrick entertained a motion to accept revisions – Steve made a motion that was seconded by Patrick.  Vote was in favor by all members present with no objections.   Patrick noted many of the revisions have been ongoing by former presidents for many years with no finalization.  Mike Heyes was responsible for combining the various documents into one document for easier reference.  Mike will list the constitution on the website for public access.
 
-Treasurers report by Hugh. Follow up report for the month of May.  Debits included fees to IMBA, Bike League Festival ride and Festival insurance coverage.  Income included membership and clothing reimbursement. June debits include Festival brochures, Heritage Days information booth and time trial expenses.  Jane will follow up with Kathy to see if she will continue to manage the Jersey/clothing and will work with Mike on making clothing available on the website.  Also, she will ask for a monthly balance report for the clothing.

-Touring report by Steve.  July weekend tour start time will be 9:00 in an attempt to beat the heat.  August too will see start time at 9:00.  Steve will communicate with riders and leaders to assure times are acceptable.  National bike challenge 3RVS placed 1st overall in the extra-large division.  The club placed 5th nationally over all. At time of meeting for July the club was 2nd overall nationally.

-Off road report by Phil.  Work day Saturday 7/9 at Franke trails.  Clearing overgrowth removing dead fall. He reported member Rick Bittle was volunteering many hours keeping the trail maintained.  He will coordinate the Bike at Night event for July 23rd 9:00 pm Swinney West.  Requirements for ride is helmet and lights front and rear.  Ride will be slow pace to Tillman Park with regroup refreshments at tennis courts parking lot.  Mona will be charged of buying ice cream.   A follow up event is scheduled for August with the same start time and location - destination New Haven.  Leader for this ride to be decided.  A 3rd event set for September.  Joe is interested in rejuvenating this former Fort Wayne ride but as a club event.  The 3 rides this year is a test of interest in this type riding and defining the best route.

-Newsletter report by Mike.  Submit information for the newsletter as soon as possible for consideration.

-Membership report by Jane. She welcomed 62 new members so far this year. Totals were 140 family and 158 individuals for grand total of 298.

-Publicity report by Mona. She submitted an article and photos to the West Bend Newspaper for publication.  The purpose is to inform Antwerp area residents of the time trials that take place on old US24.  Mike asked for a copy to add to the website.  She acquired a listing for the Festival ride in the Fort Wayne newspapers - July 8th addition.

-Racing report by Joe.  The last training ride had 21 riders.  He noted that there are 4 other opportunities to ride with other groups on training night and is hopeful attendance will continue to improve.  Joe also noted that last month’s club Time Trial race was membership compliant of participants. 
 
-Webmaster report by Mike.  Improved the touring schedule listing with direct link to map section and start location.  Steve thanked Mike for providing a map link on the weekend schedule page.

Additional Items of Interest.
*Club Brochure photo.  Many photos were presented for consideration.  The final choice was selected for printing of new brochures.

*Three Rivers Festival Tour update.  Phil, route has some new chip and seal and he marked areas on map for rider information.  Phil requested reimbursement of gas used to mark and recheck route.  An amount of $30.00 was accepted by Phil.   Patrick to help Jane with registration sit up. Jane reported 63 pre-registered riders.  Steve to purchase tubes for flat repairs.  He has just 1 volunteer to assist with SAG support (post meeting update: 3 volunteers).  Patrick to have 350 maps and 300 registration forms printed for Tour.

*Club Century Ride.  Community Memorial Hospital of Hicksville Ohio has moved their annual event from May to August 27th in an effort to attract 3RVS club members to their event.  The ride will follow Phil’s loop route with a central SAG in Cecil Ohio.  After ride meal to be served at the Hospital following the ride.  Patrick made a motion to designate this as the official club century ride for 2016 - vote carried.

Good of the order. Christina Wade reported the 3RVS booth at Huntington Heritage Days was the only booth to offer beverages and was appreciated by attendees over the many hours of the event.  Due to an unforeseen event the volunteer set to assist the event had to back out.  New club member John Vandergrift stepped up and helped with set up, support and tear down.  Christina asked the club to donate a festival ride to John for his help. Members approved donation. 

Meeting adjourned 8:55 pm.
Attendance 12
Minutes prepared by Tim Claypool Secretary
10
Latest News / July 2016 meeting agenda
« Last post by Patrick on July 05, 2016, 01:32:18 PM »
The monthly meeting of 3RVS will Thursday, July 7th @ 7:30pm at the downtown library, Business and Technology meeting room on the second floor, west side of the building.  All are welcome to attend.

1.  Call to Order

2.  Newsletter Officer Appointment

3.  Vote on Club Constitution Updates

4.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider (Bike at Night Update) 
   Newsletter -
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

5.  Additional Items of Interest
   -  Festival Tour Update
   -  Century Ride Update
   -  Club Brochure Photo
     
6.  Good of the Order

7.  Adjournment
Pages: [1] 2 3 ... 10