Recent Posts

Pages: [1] 2 3 ... 10
1
Latest News / September 2016 club meeting minutes
« Last post by Patrick on September 16, 2016, 08:23:40 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES

September 1st 2016

Patrick Stelte President
Hugh Smith, Treasurer - Absent
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
Mike Heyes, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
Tim Claypool, Secretary

-Meeting called to order 7:30PM by Patrick. Welcome extended to all in attendance including Russ Stephens, Scott Tomsits, Jim Reilly, Jennifer Altherr, Amy Copeland, Kathi Heyes, Brad Smith, Karen Walker, Doug Meyers and Jeff Kinney.
-Reviewed meeting minutes of August 4th 2016, call for correction, or addition.  Steve made a motion to accept minutes as presented Mona second, vote carried.

-Election of Newsletter Editor.  Nominated Mike Heyes, Jim Riley, Megan Warren.  Megan was not present to accept the nomination and thus, not eligible.  Each candidate presented their agenda as editor. Members had questions answered by Jim and Mike.  Karen Walker asked for a closed ballot for casting votes. With 17 members present the end vote was Jim Riley 3, Mike Heyes 13 with the president not casting a vote.

-Treasurer Report - Hugh e-mailed prior to meeting saying he could not attend.
 
-Touring report by Steve. Century ride for September will be the 17th at 9:00 am.  Tuesday night rides have moved to 5:30 and will end this season September 27th.  The Century from Community Memorial Hospital in Hicksville had a total of 75 riders with a great showing of 3RVS members.  Steve said the Sunday century ride that followed had 16 riders with 10 riders doing the full 200 miles in 2 days.  He plans a Roanoke to Wabash century for Labor Day weekend.  The National Bike challenge with 99 3RVS riders placed 1st in the extra-large division for August.  September marks Strava Challenge month.  Beginning with 53 riders the challenge will continue to the end of September.  Medals will be given at the end of year party for 500K, 750K, 1000K and 1000Mi achievements.  Also, podium plaques will be awarded for the first three finishers in the men’s and women’s categories.  He reminds those interested to check the website.

-Webmaster report by Mike.  Moved the jersey ride information to top of home page.  Performed general routine freshening.

-Newsletter report by Mike. Just 2 or 3 issues remain for this season.

-Off road by Phil.  Phil reports work day at Franke September 10th.  Rider’s choice on the 24th.  Urban exploring is going well.  Patrick asked Phil if he thought Nitro was in need of help with trail maintenance.  He thought the trails were coming along well.
-Membership report by Jane.  She has welcomed 71 new members for the year.  New persons signing up after September 1st will remain members for the 2017 season also.  The count ending August: 144 family, 164 individuals for a total of 308 members.

-Publicity report by Mona.  Expecting a newspaper article to be printed soon by Aubree Reichel.  Brochure is ready for printing.  Patrick to contact Wendy for cost.
 
-Racing report by Joe.  Tuesday night rides have ended.  Cyclecross continues at Fort Wayne Outfitters each Wednesday. Three Rivers Velo Sport member Gary Painter won the World Time Trial Championship, Masters Division, in Australia in late August.  Night ride on August 20th had good turnout in spite of the rain earlier in the day.  Final Night Ride is scheduled for September 24th 9:00 pm from Swinney Park West.  Details will be announced.  The final 3RVS time trial is Wednesday, September 21st at 6pm at the usual location on Highway 424 at Highway 101.

Additional items of interest. Club Constitution amendment proposal.  Discussion from last month continued about Steve’s proposed amendment to the club constitution concerning replacing a club officer mid-term.  Patrick asked Karen Walker for her concerns with the proposal because she did not have a chance to discuss it at last meeting due to time.  Her concern is the purposed document is wordy and lacks proper legalese.  Discussion followed with Steve’s explanation for the additional wording in an attempt to cover all situations.  Patrick asked Karen, who has back ground in this type document, to assist writing the proper form.  He offered Karen his historical help with the constitution’s narrative in editing the proposal.  The amendment discussion will continue at the October meeting.

Jersey ride will be September 24th from Roanoke Park.  Jane and Mike will assist with the count of members wishing to attend.

President’s ride is scheduled for October 16th. Details to follow.
 
Good to the order Jennifer shared with members of a bicycle trailer for sale.  The trailer will hold 24 bikes.  Will follow up at a later meeting.

Meeting adjourned. 9:00 pm
Attendance 17/18
Minutes prepared by Tim Claypool, Secretary.
2
Latest News / September 2016 club meeting agenda
« Last post by Patrick on August 30, 2016, 04:16:55 PM »
The monthly meeting of 3RVS will be Thursday, September 1st @ 7:30pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Election of Newsletter Officer - For Remainder of 2016

3.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider
   Newsletter - Mike Heyes
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

4.  Additional Items of Interest
   - Jersey Ride Update
        -  Proposed Club Constitution Amendment - Steve Pequignot
        -  Century Tour Wrap Up
     
5.  Good of the Order

6.  Adjournment
3
Latest News / August 2016 club meeting minutes
« Last post by Patrick on August 12, 2016, 09:40:17 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES

August 4th 2016

President, Patrick Stelte
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road - absent
Jane Lewandowski, Membership
Mike Heyes, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
Tim Claypool, Secretary

-Meeting called to order 7:30PM by Patrick.  Welcome extended to all in attendance including Russ Stephens, Scott Tomsits, John Grabowski, Amy Copeland, Jennifer Altherr and Karen Walker.

-Reviewed meeting minutes of July 7th 2016, call for correction, or addition.  Steve made a motion to accept minutes as presented Patrick second, vote carried.

-Treasurers report by Hugh.  Shared debits for July that included mostly Festival expenses and post office box rental.  Deposits were festival tour, clothing payment and membership dues.  Jane and Kathy inventoried the remaining clothing and provided a spread sheet listing the product and value of items on hand.  Officers decided to list each months balance at the re-sale value and drop the negative value that totals from many years of purchase.  Going forward the freight and product print set up fees are being removed as a club expense.  Insurance for 2017:  Hugh filled out the questionnaire provided by McKay Insurance.  McKay will send the premium amount (based on the questionnaire results) later in August for payment.

-Touring report by Steve.  August weekend ride start time is 9:00 am.  September will have start time of 10:00 am.  August 27th and 28th will be a club century weekend.  Saturday the 27th will be pay tour from Community Memorial Hospital in Hicksville Ohio.  Sunday the 28th ride will be from Kreager Park off North River Road.  He explained the different options for the Sunday ride. He is still working on the Labor Day ride and will ask Mike to post on the website as soon as details are completed.   Patrick discussed with Steve and members of moving the Jersey ride to September in hope of better weather.  Jersey ride date to be decided. 

Steve is getting ready for the September 1st Strava challenge.  He asks riders to enter weekly stats no later than Sunday of each week.  A week is measured from Monday thru Sunday.  He reminded members the last day to turn in stats is September 30th.  The levels of the challenge are 500, 750, 1000, and 1610 (1000 miles) kilometers.  He reports manual entry on the website is acceptable if necessary.  He will guide participants to the proper web page as there are 2 options listed.  He will consider awards at a later time to be issued at the yearend gathering.  Steve reported in the National Bike Challenge the club placed 1st in our classification and 3rd overall nationally in July.
 
-Off Road reported by Amy Copeland in Phil’s absence.  Good turnout for the regular Thursday night ride.

-Newsletter report by Mike.  He and Jane will check e-mail addresses as some members are not receiving newsletter e-mails.  Patrick asked members present for input on the online version of the newsletter.  Comments from those present were positive on how the information is being presented with new format.

*Patrick issued a reminder * Newsletter officer will be elected at the September 1st meeting for the duration of the calendar year.  Interested parties must be present to be elected.

-Membership report by Jane.  She has welcomed 65 new members this year.  End of July totals are 144 family members and 158 individuals for a total of 302 members.

-Publicity report by Mona.  She reported an article should appear by Aubree Riechel of Fort Wayne Journal Gazette with interviews of RAIN riders from the club.  Also, she will pursue an article surrounding club members that have logged over 100,000 miles known in the club as the Wheel of Fame riders.  Group - Bike Friendly Fort Wayne - will list 3RVS club rides in their listings of rides.  She restocked brochures at the Visit Fort Wane office.

-Racing report by Joe.  He said the Tuesday night training rides will end for the year in August. Joe discussed many Tuesday night training rides across the city and surrounding area.  His idea is to invite leaders of these other groups to join together for a common link of rides on the club’s website.  Joe’s Bike at Night trial will continue on August 20th from Swinney Park West and head near New Haven for the turnaround via the Greenway.  Final details were being considered but he reminds riders to bring their lights, helmets and check tires before the ride.  A September night ride is still in the works and will be announced.

-Webmaster report by Mike.  He updated the Kreager Park-7 map on the website.  Up graded the system from 3.5.1 to 3.6 version.  The upgrades were implemented the 1st of August.

Additional Items of Interest.
*Festival Tour wrap up.  Jane reported comments from the start/finish area were positive.  The route was very well marked and many remarked on the great food at the sag and ice cream finish. Ride total was 70 pre-registered, 89 day of registrations 26 3RVS members 11 volunteers grand total of 196 riders.  Total income will be reported once SAG food cost are compiled.

*Club Century ride from Community Memorial Hospital.  This is a fee based ride from Hicksville Ohio.  The route will follow Phil’s route with a full sag at the fire station in Cecil Ohio. Once riders return to the Hospital a Spaghetti lunch will be served as part of registration. See website home page for details.
 
*Club Brochure re-order.  Club officers have been redesigning and refining the former brochure. Patrick suggested 500 brochures to be printed and how they would be utilized.  He explained for events such as Fort 4 Fitness a flier of our Festival Tour is more suited to include in rider handouts than the club brochure.  A vote to print 500 brochures carried.

*Tim Hall from Fort Wayne Outfitters Cyclocross Event “Battle of the Banks” August 27th & 28th requested a donation of $500 from the club members to help pay for portable lights.  Steve presented the proposal and Joe acted as spokesperson for the event.  A donation amount was discussed.  A final amount of $500.00 was approved by members. 

*Proposed Club Constitution Amendment presented by Steve.  Article 3.1 clarify the nomination qualification process.  In essence, a club member can only nominate one member per office.  Steve’s reason for the amendment was to assure that a club member not be able to nominate multiple people for an office, thus opening up the process to manipulation by one club member.  All members in attendance provided input and the change was approved 100 present.  The amendment will be up for final approval at the October club meeting after it has been posted in the September newsletter.  For the September election, Roberts Rules of Order will be used that suggests one club member can nominate only one per office.

Article 3.1 clarify the need for a special election of office that becomes vacant during the year.  Steve read and presented the new added verbiage.   The meat of his proposal is to give the club president the ability to appoint a club member to fill out the term at the end of the year.  Discussion for this section was limited due to time.  Patrick tabled this section until next meeting for further discussion. 

Meeting adjourned 9:01 - Attendance 14 – Minutes prepared by Tim Claypool Secretary
4
Latest News / August 2016 club meeting agenda
« Last post by Patrick on August 01, 2016, 02:47:26 PM »
The monthly 3RVS club meeting with be Thursday, August 4th @ 7:30 pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider
   Newsletter - Mike Heyes
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels (Bike at Night Update)
   Webmaster - Mike Heyes

5.  Additional Items of Interest
   -  Proposed Club Constitution Amendment - Steve Pequignot
-  Festival Tour Wrap Up
-  Fort Wayne Outfitters’ Monetary Request for Cyclocross Event
   -  Century Ride Update
   -  Club Brochure Order
     
6.  Good of the Order

7.  Adjournment
5
Latest News / July 2016 club meeting minutes
« Last post by Patrick on July 22, 2016, 08:12:45 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES

July 7, 2016

Patrick Stelte, President
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
Mike Heyes, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
Tim Claypool, Secretary

-Meeting called to order 7:34PM by Patrick welcome extended to all in attendance including club members Amy Copeland, Scott Tomsits.  Visited with guest Grant who was interested in information about the club.  Officers shared different aspects of the club and help Grant understand the ride groups. Grant, a college student from the Columbia City, area recently completed a month long ride in the south east.

-Reviewed meeting minutes of June 2nd 2016, call for correction, or addition. Steve made a motion to accept minutes as presented Patrick second, vote carried.

-Appointment of Newsletter officer.  Mike Heyes explained the format that he designed that would enhance the newsletter and provide a direct link to the information on the website.  Feedback on the new design has been positive.  Patrick discussed with members the joint venture with Newsletter/Editor/Webmaster.  His reasoning was to provide continuation of the newsletter during the busy summer months without training a new officer.  He also said that two other club members had enquired about the position.  He wrote them back and offered to nominate them for office in January during officer elections if they were still interested.  Patrick asked Mike if he would continue and he agreed to the arrangement and a unanimous vote carried.

-Club Constitution updates were discussed.  The updates and revisions were presented as per the club guidelines and bylaws.  With no objections, Patrick entertained a motion to accept revisions – Steve made a motion that was seconded by Patrick.  Vote was in favor by all members present with no objections.   Patrick noted many of the revisions have been ongoing by former presidents for many years with no finalization.  Mike Heyes was responsible for combining the various documents into one document for easier reference.  Mike will list the constitution on the website for public access.
 
-Treasurers report by Hugh. Follow up report for the month of May.  Debits included fees to IMBA, Bike League Festival ride and Festival insurance coverage.  Income included membership and clothing reimbursement. June debits include Festival brochures, Heritage Days information booth and time trial expenses.  Jane will follow up with Kathy to see if she will continue to manage the Jersey/clothing and will work with Mike on making clothing available on the website.  Also, she will ask for a monthly balance report for the clothing.

-Touring report by Steve.  July weekend tour start time will be 9:00 in an attempt to beat the heat.  August too will see start time at 9:00.  Steve will communicate with riders and leaders to assure times are acceptable.  National bike challenge 3RVS placed 1st overall in the extra-large division.  The club placed 5th nationally over all. At time of meeting for July the club was 2nd overall nationally.

-Off road report by Phil.  Work day Saturday 7/9 at Franke trails.  Clearing overgrowth removing dead fall. He reported member Rick Bittle was volunteering many hours keeping the trail maintained.  He will coordinate the Bike at Night event for July 23rd 9:00 pm Swinney West.  Requirements for ride is helmet and lights front and rear.  Ride will be slow pace to Tillman Park with regroup refreshments at tennis courts parking lot.  Mona will be charged of buying ice cream.   A follow up event is scheduled for August with the same start time and location - destination New Haven.  Leader for this ride to be decided.  A 3rd event set for September.  Joe is interested in rejuvenating this former Fort Wayne ride but as a club event.  The 3 rides this year is a test of interest in this type riding and defining the best route.

-Newsletter report by Mike.  Submit information for the newsletter as soon as possible for consideration.

-Membership report by Jane. She welcomed 62 new members so far this year. Totals were 140 family and 158 individuals for grand total of 298.

-Publicity report by Mona. She submitted an article and photos to the West Bend Newspaper for publication.  The purpose is to inform Antwerp area residents of the time trials that take place on old US24.  Mike asked for a copy to add to the website.  She acquired a listing for the Festival ride in the Fort Wayne newspapers - July 8th addition.

-Racing report by Joe.  The last training ride had 21 riders.  He noted that there are 4 other opportunities to ride with other groups on training night and is hopeful attendance will continue to improve.  Joe also noted that last month’s club Time Trial race was membership compliant of participants. 
 
-Webmaster report by Mike.  Improved the touring schedule listing with direct link to map section and start location.  Steve thanked Mike for providing a map link on the weekend schedule page.

Additional Items of Interest.
*Club Brochure photo.  Many photos were presented for consideration.  The final choice was selected for printing of new brochures.

*Three Rivers Festival Tour update.  Phil, route has some new chip and seal and he marked areas on map for rider information.  Phil requested reimbursement of gas used to mark and recheck route.  An amount of $30.00 was accepted by Phil.   Patrick to help Jane with registration sit up. Jane reported 63 pre-registered riders.  Steve to purchase tubes for flat repairs.  He has just 1 volunteer to assist with SAG support (post meeting update: 3 volunteers).  Patrick to have 350 maps and 300 registration forms printed for Tour.

*Club Century Ride.  Community Memorial Hospital of Hicksville Ohio has moved their annual event from May to August 27th in an effort to attract 3RVS club members to their event.  The ride will follow Phil’s loop route with a central SAG in Cecil Ohio.  After ride meal to be served at the Hospital following the ride.  Patrick made a motion to designate this as the official club century ride for 2016 - vote carried.

Good of the order. Christina Wade reported the 3RVS booth at Huntington Heritage Days was the only booth to offer beverages and was appreciated by attendees over the many hours of the event.  Due to an unforeseen event the volunteer set to assist the event had to back out.  New club member John Vandergrift stepped up and helped with set up, support and tear down.  Christina asked the club to donate a festival ride to John for his help. Members approved donation. 

Meeting adjourned 8:55 pm.
Attendance 12
Minutes prepared by Tim Claypool Secretary
6
Latest News / July 2016 meeting agenda
« Last post by Patrick on July 05, 2016, 01:32:18 PM »
The monthly meeting of 3RVS will Thursday, July 7th @ 7:30pm at the downtown library, Business and Technology meeting room on the second floor, west side of the building.  All are welcome to attend.

1.  Call to Order

2.  Newsletter Officer Appointment

3.  Vote on Club Constitution Updates

4.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider (Bike at Night Update) 
   Newsletter -
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

5.  Additional Items of Interest
   -  Festival Tour Update
   -  Century Ride Update
   -  Club Brochure Photo
     
6.  Good of the Order

7.  Adjournment
7
Latest News / June 2016 club meeting minutes
« Last post by Patrick on June 14, 2016, 02:11:22 PM »
   
THREE RIVERS VELO SPORT
MEETING MINUTES

June 2, 2016

Patrick Stelte, President
Hugh Smith, Treasurer-Absent
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
This Office Open Newsletter-Club wear
Mona, Will Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
Tim Claypool, Secretary

-Meeting called to order 7:30PM. By Patrick welcome extended to club members Amy Copeland, Christina Wade, Russ Stephens and Scott Tomsits in attendance.
-Reviewed meeting minutes of May 5th 2016, call for correction, or addition. Joe made a motion to accept minutes as presented Mona second, vote carried.

-Treasurers report.  Hugh was called away at the last minute and could not attend the meeting.  June balance to be reviewed at next meeting.

-Touring report by Steve. Touring time is set for 10:00 for June.  He asked for input from members for start time for July.  Some were early riders others like extra sleep on weekend.  The best time in the middle was 9:00 am.  He will check with his ride leaders and members and to consider August start time. Continue work on updating club brochure.  He Plan photo shoot with riders on Sunday the 5th for brochure photo.  The planned new route from Sweetwater Sound was moved to Arcola due to a special event at Sweetwater.  Riders will still enjoy the improved route.  He explained the different groups for this ride and thanked Mike for updating the website.  He made a suggestion to list ride schedule on just the 3RVS website rather than in the Newsletter and website.  This would make it easier to make adjustments if issues arise such as road work / closings.  With no objections, the ride calendar will be posted on 3RVS website only starting in July.

-Off Road report by Phil.  June 11th He will coordinate club group to help Nitro with trail maintenance at Franke.  Trail riding has improved over last month as the trail has dried out.
 
-Newsletter. Kathy has resigned as newsletter editor effective June 1st.  Kathy served as editor for 25 years as well as on many other offices and committees.  Joe reported after a discussion with Kathy she will continue her involvement with the race time trials each month.  Mike will help with the Newsletter for July.  Patrick ask members to consider serving in this office.

-Membership report by Jane.  Jane has welcomed 45 new members to the club this year.  136 family 153 individuals for total of 289 Members.  Joe asked Jane for a copy of members to assure time trial participants are members as outlined in club rules.

-Publicity report by Mona.  She will call on Visit Fort Wayne to refill brochures if needed.  Patrick asked if she would include Festival brochures.  Also will ask if they would include the club website link on their site so visitors have easier access to 3RVS.  Patrick thanked Christina Wade for volunteering to serve in the information booth at the Heritage Cycle Days event June 18th.  Mona will follow up with West Bend News of Antwerp and ask the editor to post or report on the clubs time trials.  Mona wanted to inform residents of the club event and to expect riders on the road.

-Race report by Joe.  Average attendance of riders from the Flaugh Road start location has been at 20 each week.  He reported keeping the same start location seems to appeal to the different riders. He likes to talk up the race rides when with other riders to let people know what opportunities are available in the club.  He also encouraged other ride leaders to post weekly updates on Facebook of their ride.  He reported May time trials had 36 participants.

-Webmaster report by Mike. No report for this month. Patrick commented on the outstanding work Mike has done with the website updating and improving.

-Additional items of interest.
Three Rivers Festival Tour.  Jane coordinator for registration will have the key for the school will need the check.  Volunteers are needed to help with registration.  Phil as route master reports the course will remain much the same as last year. He will mark the route just before the event in hope of avoiding any road repair that would cover the markings.  He is returning the Red Loop to the 2014 route now that road repairs are done.  Steve will lead the roving sag drivers.  He would like as many drivers possible to assure all hours are covered and so everyone may ride the tour also.  Pre tour ride set for Saturday, July 9th.   Participants will ride to Churubusco to assure all loops are acceptable for the tour.  Patrick will once again contact Mike Cienk to assure he has any questions or requirements.  Mike will need SAG VOLUNTEERS for Churubusco.  Hugh has secured the tour as an official event with Three Rivers Festival with a $100.00 entry fee.  The event also has been insured with the club policy.  Mike Heyes has the tour listed on the website along with the link for pre-registration.  Patrick had 150 brochures printed to advertise the tour. Cost was $113.00 and was the lowest cost available. 

Patrick discussed the water bottles to be given free to pre-registered riders and volunteers. The bottles will have a 3RVS logo and the club website listed and a logo for Summit City Bicycles.  Summit will purchase 250 and donate the 21 oz. bottles for the ride.  Bottles can be purchased for $5 on the day of the Tour.  Jane voiced her opinion that only the 3RVS logo should be on the bottle and the club should be buying the bottles.  Steve expressed gratitude to Summit for their support in fulfilling the clubs vision of promoting cycling.

-Fort 4 Fitness had 1306 riders this year - a record.  280 of the riders rode the metric century.

-Good of the order. Joe purposed a Bike at Night ride that would use the greenway trails to avoid the using the roadway.  A tentatively scheduled date of Saturday, July 23rd @ 9pm or 10pm.  The route would be 12 to 15 miles and start and end southwest.  If the ride is a success, Joe suggested that a future, expanded event would be a good fund-raiser for the club.  Joe and Steve will work on the best route. 

Meeting adjourned 8:55 pm attendance 12.

Minutes prepared by Tim Claypool, Secretary

8
Latest News / June 2016 club meeting agenda
« Last post by Patrick on May 31, 2016, 12:32:14 PM »
The monthly meeting of 3RVS will be Thursday, June 2nd @ 7:30 pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider 
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

3.  Additional Items of Interest
   -  Festival Tour Update
   -  Fort 4 Fitness Update
     
4.  Good of the Order

5.  Adjournment
9
Latest News / May 2016 club meeting minutes
« Last post by Patrick on May 17, 2016, 01:46:40 AM »
THREE RIVERS VELO SPORT
MEETING MINUTES

May 5th 2016

Patrick Stelte President
Hugh Smith Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Kathy Boling Newsletter-Club-wear
Mona Will Publicity
Joe Bartels Racing - Absent
Mike Heyes Webmaster
Tim Claypool Secretary

-Meeting called to order 7:30PM by Patrick, welcome extended to club members Russ Stephens and Scott Tomsits in attendance.

-Reviewed meeting minutes of April 7th, 2016, call for correction, or addition. Mona asked for a correction under the Publicity report concerning website “Cycle” Like a Girl reported as “Ride” like a Girl. Phil made a motion to accept minutes as corrected and presented Patrick second, vote carried.

-Treasurers report by Hugh.  April debits include print supplies to Steve P. for touring maps. Deposits include membership dues.  Discussed the need to verify the Jersey account as the total balance listed includes shipping and full cost of purchase. Patrick mentioned a way to retire past jersey balance to reflect current clothing debit from last order.  No determination was voted upon.  Club members that purchase clothing receive a discount as a perk of being a member.  The actual value amount is less than listed amount.

-Touring report by Steve. Touring weekend ride times are 11:00am for May and 10:00am for June.  He shared details on a new route leaving Sweetwater Sound.  He is working on an additional new route that would travel to Payne Ohio.  The start location was still under consideration at the time of meeting.  He said some members were experiencing issues with reporting data with the National Bike Challenge.  Mike was able to share his thoughts concerning the problems.  The NBC website has transitioned to new administration software and is confident the problems will be resolved in a couple of weeks.  The club was listed a first in the state and 3rd nationally in the Challenge at time of meeting.

-Off-Road report by Phil. Trail riding at Franke Park has been good when dry.  He reported trail maintenance by the Nitro group has been going well.  He reported some club members are doing their part as trail users by clearing debris.  Fort Wayne Outfitter race team members are organizing weekly time trials for all who inquire.

-Newsletter/Clothing report by Kathy.  She thanked Mike for his help with the newsletter in her absence.  Jane and Steve are helping to keep membership role up to date for news and information.  Kathy wants to assure bike shop sponsors are receiving member update also.

-Membership report by Jane. Jane has welcomed 34 new members to the club in the past month. Total for this meeting are 128 family and 144 individuals for a total of 272.

-Publicity report by Mona.  She reported the club information and history has been added to the web site Cycle Like a Girl.  She purposed the club participating in Huntington Heritage Cycle days with an information booth and promote our Festival Tour.  Also, offer Gatorade refreshment at table.  She purposed donating $100.00 as our good faith donation for booth space and contribute to prize money.  Patrick made a motion to accept Mona’s proposals pending her assurance of volunteers to staff, vote carried with members present.  For the purpose of passing along the history of the club she asked for clarification of founding members.  The 3 founding members of Three Rivers Velo Sport:  Hector Garcia, Dave Kerns, and Eli Arnold.
 
-Racing report for Joe by Kathy.  Time trials US424 at Indiana 101 to Antwerp and back are going well.  There are 3 categories in both women and men racing divisions.  42 participated in the April event.  She asked riders to be aware and share the road with those who may not welcome bicycles on the roadway.  Joe has been giving weekly updates on Tuesday Night World Championships on the club’s Facebook page.
 
-Web Master report by Mike.  Website security was good for the month.  Mike refreshed photos on home page.

Additional items of interest.
Discussed renewing and refreshing Club Brochures used at bicycle events and area information kiosks.  Last order was for 2500, amount this order will be discussed.  Steve handed out samples of existing brochures members shared thoughts on updates and deleting old information.  Patrick asked for 2 additional members to help him with final up grades.  Steve Pequignot and Scott Tomsits volunteered.  They will report changes at May’s club meeting.

Patrick presented a power point of the Club Constitution and Bylaws. Many informal changes have been made over the years by club officers; however they are not official because it has not been presented to the membership for a final vote.  Many hours were committed to reading discussing and amending the document.  The goal is to post constitution on the website for all members to view after notice in the June newsletter.  Discussion of the document will occur to members present at the July meeting then voted upon by all members present at the conclusion of the meeting.  Patrick explained how the revision history retains the original entries that were removed, added or changed.

Steve presented the 2016 Three Rivers Festival Tour brochure for final approval. The changes were discussed and approved.  3RVS water bottles will replace t-shirts as the tour give-a-way for early registration and those who sign up for club membership day of the tour. Water bottles will be sold day of the tour for $5.  Cost and number of bottles to purchase will be determined through officer e-mails.

Meeting adjourned 9:00pm attendance 13
Minutes prepared by Tim Claypool Secretary


 

10
Latest News / May 2016 Club meeting Agenda
« Last post by Patrick on May 03, 2016, 01:52:29 PM »
The monthly meeting of 3RVS will be Thursday, May 5th @ 7:30 pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider 
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

3.  Additional Items of Interest
   - Club Membership Brochures
   -  Club Constitution
   -  Festival Tour Update
   -  Fort 4 Fitness Update
     
4.  Good of the Order

5.  Adjournment
Pages: [1] 2 3 ... 10