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Latest News / July 2016 club meeting minutes
« Last post by Patrick on July 22, 2016, 08:12:45 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES

July 7, 2016

Patrick Stelte, President
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
Mike Heyes, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
Tim Claypool, Secretary

-Meeting called to order 7:34PM by Patrick welcome extended to all in attendance including club members Amy Copeland, Scott Tomsits.  Visited with guest Grant who was interested in information about the club.  Officers shared different aspects of the club and help Grant understand the ride groups. Grant, a college student from the Columbia City, area recently completed a month long ride in the south east.

-Reviewed meeting minutes of June 2nd 2016, call for correction, or addition. Steve made a motion to accept minutes as presented Patrick second, vote carried.

-Appointment of Newsletter officer.  Mike Heyes explained the format that he designed that would enhance the newsletter and provide a direct link to the information on the website.  Feedback on the new design has been positive.  Patrick discussed with members the joint venture with Newsletter/Editor/Webmaster.  His reasoning was to provide continuation of the newsletter during the busy summer months without training a new officer.  He also said that two other club members had enquired about the position.  He wrote them back and offered to nominate them for office in January during officer elections if they were still interested.  Patrick asked Mike if he would continue and he agreed to the arrangement and a unanimous vote carried.

-Club Constitution updates were discussed.  The updates and revisions were presented as per the club guidelines and bylaws.  With no objections, Patrick entertained a motion to accept revisions – Steve made a motion that was seconded by Patrick.  Vote was in favor by all members present with no objections.   Patrick noted many of the revisions have been ongoing by former presidents for many years with no finalization.  Mike Heyes was responsible for combining the various documents into one document for easier reference.  Mike will list the constitution on the website for public access.
 
-Treasurers report by Hugh. Follow up report for the month of May.  Debits included fees to IMBA, Bike League Festival ride and Festival insurance coverage.  Income included membership and clothing reimbursement. June debits include Festival brochures, Heritage Days information booth and time trial expenses.  Jane will follow up with Kathy to see if she will continue to manage the Jersey/clothing and will work with Mike on making clothing available on the website.  Also, she will ask for a monthly balance report for the clothing.

-Touring report by Steve.  July weekend tour start time will be 9:00 in an attempt to beat the heat.  August too will see start time at 9:00.  Steve will communicate with riders and leaders to assure times are acceptable.  National bike challenge 3RVS placed 1st overall in the extra-large division.  The club placed 5th nationally over all. At time of meeting for July the club was 2nd overall nationally.

-Off road report by Phil.  Work day Saturday 7/9 at Franke trails.  Clearing overgrowth removing dead fall. He reported member Rick Bittle was volunteering many hours keeping the trail maintained.  He will coordinate the Bike at Night event for July 23rd 9:00 pm Swinney West.  Requirements for ride is helmet and lights front and rear.  Ride will be slow pace to Tillman Park with regroup refreshments at tennis courts parking lot.  Mona will be charged of buying ice cream.   A follow up event is scheduled for August with the same start time and location - destination New Haven.  Leader for this ride to be decided.  A 3rd event set for September.  Joe is interested in rejuvenating this former Fort Wayne ride but as a club event.  The 3 rides this year is a test of interest in this type riding and defining the best route.

-Newsletter report by Mike.  Submit information for the newsletter as soon as possible for consideration.

-Membership report by Jane. She welcomed 62 new members so far this year. Totals were 140 family and 158 individuals for grand total of 298.

-Publicity report by Mona. She submitted an article and photos to the West Bend Newspaper for publication.  The purpose is to inform Antwerp area residents of the time trials that take place on old US24.  Mike asked for a copy to add to the website.  She acquired a listing for the Festival ride in the Fort Wayne newspapers - July 8th addition.

-Racing report by Joe.  The last training ride had 21 riders.  He noted that there are 4 other opportunities to ride with other groups on training night and is hopeful attendance will continue to improve.  Joe also noted that last month’s club Time Trial race was membership compliant of participants. 
 
-Webmaster report by Mike.  Improved the touring schedule listing with direct link to map section and start location.  Steve thanked Mike for providing a map link on the weekend schedule page.

Additional Items of Interest.
*Club Brochure photo.  Many photos were presented for consideration.  The final choice was selected for printing of new brochures.

*Three Rivers Festival Tour update.  Phil, route has some new chip and seal and he marked areas on map for rider information.  Phil requested reimbursement of gas used to mark and recheck route.  An amount of $30.00 was accepted by Phil.   Patrick to help Jane with registration sit up. Jane reported 63 pre-registered riders.  Steve to purchase tubes for flat repairs.  He has just 1 volunteer to assist with SAG support (post meeting update: 3 volunteers).  Patrick to have 350 maps and 300 registration forms printed for Tour.

*Club Century Ride.  Community Memorial Hospital of Hicksville Ohio has moved their annual event from May to August 27th in an effort to attract 3RVS club members to their event.  The ride will follow Phil’s loop route with a central SAG in Cecil Ohio.  After ride meal to be served at the Hospital following the ride.  Patrick made a motion to designate this as the official club century ride for 2016 - vote carried.

Good of the order. Christina Wade reported the 3RVS booth at Huntington Heritage Days was the only booth to offer beverages and was appreciated by attendees over the many hours of the event.  Due to an unforeseen event the volunteer set to assist the event had to back out.  New club member John Vandergrift stepped up and helped with set up, support and tear down.  Christina asked the club to donate a festival ride to John for his help. Members approved donation. 

Meeting adjourned 8:55 pm.
Attendance 12
Minutes prepared by Tim Claypool Secretary
2
Latest News / July 2016 meeting agenda
« Last post by Patrick on July 05, 2016, 01:32:18 PM »
The monthly meeting of 3RVS will Thursday, July 7th @ 7:30pm at the downtown library, Business and Technology meeting room on the second floor, west side of the building.  All are welcome to attend.

1.  Call to Order

2.  Newsletter Officer Appointment

3.  Vote on Club Constitution Updates

4.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider (Bike at Night Update) 
   Newsletter -
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

5.  Additional Items of Interest
   -  Festival Tour Update
   -  Century Ride Update
   -  Club Brochure Photo
     
6.  Good of the Order

7.  Adjournment
3
Latest News / June 2016 club meeting minutes
« Last post by Patrick on June 14, 2016, 02:11:22 PM »
   
THREE RIVERS VELO SPORT
MEETING MINUTES

June 2, 2016

Patrick Stelte, President
Hugh Smith, Treasurer-Absent
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
This Office Open Newsletter-Club wear
Mona, Will Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
Tim Claypool, Secretary

-Meeting called to order 7:30PM. By Patrick welcome extended to club members Amy Copeland, Christina Wade, Russ Stephens and Scott Tomsits in attendance.
-Reviewed meeting minutes of May 5th 2016, call for correction, or addition. Joe made a motion to accept minutes as presented Mona second, vote carried.

-Treasurers report.  Hugh was called away at the last minute and could not attend the meeting.  June balance to be reviewed at next meeting.

-Touring report by Steve. Touring time is set for 10:00 for June.  He asked for input from members for start time for July.  Some were early riders others like extra sleep on weekend.  The best time in the middle was 9:00 am.  He will check with his ride leaders and members and to consider August start time. Continue work on updating club brochure.  He Plan photo shoot with riders on Sunday the 5th for brochure photo.  The planned new route from Sweetwater Sound was moved to Arcola due to a special event at Sweetwater.  Riders will still enjoy the improved route.  He explained the different groups for this ride and thanked Mike for updating the website.  He made a suggestion to list ride schedule on just the 3RVS website rather than in the Newsletter and website.  This would make it easier to make adjustments if issues arise such as road work / closings.  With no objections, the ride calendar will be posted on 3RVS website only starting in July.

-Off Road report by Phil.  June 11th He will coordinate club group to help Nitro with trail maintenance at Franke.  Trail riding has improved over last month as the trail has dried out.
 
-Newsletter. Kathy has resigned as newsletter editor effective June 1st.  Kathy served as editor for 25 years as well as on many other offices and committees.  Joe reported after a discussion with Kathy she will continue her involvement with the race time trials each month.  Mike will help with the Newsletter for July.  Patrick ask members to consider serving in this office.

-Membership report by Jane.  Jane has welcomed 45 new members to the club this year.  136 family 153 individuals for total of 289 Members.  Joe asked Jane for a copy of members to assure time trial participants are members as outlined in club rules.

-Publicity report by Mona.  She will call on Visit Fort Wayne to refill brochures if needed.  Patrick asked if she would include Festival brochures.  Also will ask if they would include the club website link on their site so visitors have easier access to 3RVS.  Patrick thanked Christina Wade for volunteering to serve in the information booth at the Heritage Cycle Days event June 18th.  Mona will follow up with West Bend News of Antwerp and ask the editor to post or report on the clubs time trials.  Mona wanted to inform residents of the club event and to expect riders on the road.

-Race report by Joe.  Average attendance of riders from the Flaugh Road start location has been at 20 each week.  He reported keeping the same start location seems to appeal to the different riders. He likes to talk up the race rides when with other riders to let people know what opportunities are available in the club.  He also encouraged other ride leaders to post weekly updates on Facebook of their ride.  He reported May time trials had 36 participants.

-Webmaster report by Mike. No report for this month. Patrick commented on the outstanding work Mike has done with the website updating and improving.

-Additional items of interest.
Three Rivers Festival Tour.  Jane coordinator for registration will have the key for the school will need the check.  Volunteers are needed to help with registration.  Phil as route master reports the course will remain much the same as last year. He will mark the route just before the event in hope of avoiding any road repair that would cover the markings.  He is returning the Red Loop to the 2014 route now that road repairs are done.  Steve will lead the roving sag drivers.  He would like as many drivers possible to assure all hours are covered and so everyone may ride the tour also.  Pre tour ride set for Saturday, July 9th.   Participants will ride to Churubusco to assure all loops are acceptable for the tour.  Patrick will once again contact Mike Cienk to assure he has any questions or requirements.  Mike will need SAG VOLUNTEERS for Churubusco.  Hugh has secured the tour as an official event with Three Rivers Festival with a $100.00 entry fee.  The event also has been insured with the club policy.  Mike Heyes has the tour listed on the website along with the link for pre-registration.  Patrick had 150 brochures printed to advertise the tour. Cost was $113.00 and was the lowest cost available. 

Patrick discussed the water bottles to be given free to pre-registered riders and volunteers. The bottles will have a 3RVS logo and the club website listed and a logo for Summit City Bicycles.  Summit will purchase 250 and donate the 21 oz. bottles for the ride.  Bottles can be purchased for $5 on the day of the Tour.  Jane voiced her opinion that only the 3RVS logo should be on the bottle and the club should be buying the bottles.  Steve expressed gratitude to Summit for their support in fulfilling the clubs vision of promoting cycling.

-Fort 4 Fitness had 1306 riders this year - a record.  280 of the riders rode the metric century.

-Good of the order. Joe purposed a Bike at Night ride that would use the greenway trails to avoid the using the roadway.  A tentatively scheduled date of Saturday, July 23rd @ 9pm or 10pm.  The route would be 12 to 15 miles and start and end southwest.  If the ride is a success, Joe suggested that a future, expanded event would be a good fund-raiser for the club.  Joe and Steve will work on the best route. 

Meeting adjourned 8:55 pm attendance 12.

Minutes prepared by Tim Claypool, Secretary

4
Latest News / June 2016 club meeting agenda
« Last post by Patrick on May 31, 2016, 12:32:14 PM »
The monthly meeting of 3RVS will be Thursday, June 2nd @ 7:30 pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider 
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

3.  Additional Items of Interest
   -  Festival Tour Update
   -  Fort 4 Fitness Update
     
4.  Good of the Order

5.  Adjournment
5
Latest News / May 2016 club meeting minutes
« Last post by Patrick on May 17, 2016, 01:46:40 AM »
THREE RIVERS VELO SPORT
MEETING MINUTES

May 5th 2016

Patrick Stelte President
Hugh Smith Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Kathy Boling Newsletter-Club-wear
Mona Will Publicity
Joe Bartels Racing - Absent
Mike Heyes Webmaster
Tim Claypool Secretary

-Meeting called to order 7:30PM by Patrick, welcome extended to club members Russ Stephens and Scott Tomsits in attendance.

-Reviewed meeting minutes of April 7th, 2016, call for correction, or addition. Mona asked for a correction under the Publicity report concerning website “Cycle” Like a Girl reported as “Ride” like a Girl. Phil made a motion to accept minutes as corrected and presented Patrick second, vote carried.

-Treasurers report by Hugh.  April debits include print supplies to Steve P. for touring maps. Deposits include membership dues.  Discussed the need to verify the Jersey account as the total balance listed includes shipping and full cost of purchase. Patrick mentioned a way to retire past jersey balance to reflect current clothing debit from last order.  No determination was voted upon.  Club members that purchase clothing receive a discount as a perk of being a member.  The actual value amount is less than listed amount.

-Touring report by Steve. Touring weekend ride times are 11:00am for May and 10:00am for June.  He shared details on a new route leaving Sweetwater Sound.  He is working on an additional new route that would travel to Payne Ohio.  The start location was still under consideration at the time of meeting.  He said some members were experiencing issues with reporting data with the National Bike Challenge.  Mike was able to share his thoughts concerning the problems.  The NBC website has transitioned to new administration software and is confident the problems will be resolved in a couple of weeks.  The club was listed a first in the state and 3rd nationally in the Challenge at time of meeting.

-Off-Road report by Phil. Trail riding at Franke Park has been good when dry.  He reported trail maintenance by the Nitro group has been going well.  He reported some club members are doing their part as trail users by clearing debris.  Fort Wayne Outfitter race team members are organizing weekly time trials for all who inquire.

-Newsletter/Clothing report by Kathy.  She thanked Mike for his help with the newsletter in her absence.  Jane and Steve are helping to keep membership role up to date for news and information.  Kathy wants to assure bike shop sponsors are receiving member update also.

-Membership report by Jane. Jane has welcomed 34 new members to the club in the past month. Total for this meeting are 128 family and 144 individuals for a total of 272.

-Publicity report by Mona.  She reported the club information and history has been added to the web site Cycle Like a Girl.  She purposed the club participating in Huntington Heritage Cycle days with an information booth and promote our Festival Tour.  Also, offer Gatorade refreshment at table.  She purposed donating $100.00 as our good faith donation for booth space and contribute to prize money.  Patrick made a motion to accept Mona’s proposals pending her assurance of volunteers to staff, vote carried with members present.  For the purpose of passing along the history of the club she asked for clarification of founding members.  The 3 founding members of Three Rivers Velo Sport:  Hector Garcia, Dave Kerns, and Eli Arnold.
 
-Racing report for Joe by Kathy.  Time trials US424 at Indiana 101 to Antwerp and back are going well.  There are 3 categories in both women and men racing divisions.  42 participated in the April event.  She asked riders to be aware and share the road with those who may not welcome bicycles on the roadway.  Joe has been giving weekly updates on Tuesday Night World Championships on the club’s Facebook page.
 
-Web Master report by Mike.  Website security was good for the month.  Mike refreshed photos on home page.

Additional items of interest.
Discussed renewing and refreshing Club Brochures used at bicycle events and area information kiosks.  Last order was for 2500, amount this order will be discussed.  Steve handed out samples of existing brochures members shared thoughts on updates and deleting old information.  Patrick asked for 2 additional members to help him with final up grades.  Steve Pequignot and Scott Tomsits volunteered.  They will report changes at May’s club meeting.

Patrick presented a power point of the Club Constitution and Bylaws. Many informal changes have been made over the years by club officers; however they are not official because it has not been presented to the membership for a final vote.  Many hours were committed to reading discussing and amending the document.  The goal is to post constitution on the website for all members to view after notice in the June newsletter.  Discussion of the document will occur to members present at the July meeting then voted upon by all members present at the conclusion of the meeting.  Patrick explained how the revision history retains the original entries that were removed, added or changed.

Steve presented the 2016 Three Rivers Festival Tour brochure for final approval. The changes were discussed and approved.  3RVS water bottles will replace t-shirts as the tour give-a-way for early registration and those who sign up for club membership day of the tour. Water bottles will be sold day of the tour for $5.  Cost and number of bottles to purchase will be determined through officer e-mails.

Meeting adjourned 9:00pm attendance 13
Minutes prepared by Tim Claypool Secretary


 

6
Latest News / May 2016 Club meeting Agenda
« Last post by Patrick on May 03, 2016, 01:52:29 PM »
The monthly meeting of 3RVS will be Thursday, May 5th @ 7:30 pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider 
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

3.  Additional Items of Interest
   - Club Membership Brochures
   -  Club Constitution
   -  Festival Tour Update
   -  Fort 4 Fitness Update
     
4.  Good of the Order

5.  Adjournment
7
Latest News / April 2016 club meeting minutes
« Last post by Patrick on April 18, 2016, 06:25:52 PM »
   
THREE RIVERS VELO SPORT
MEETING MINUTES


April 7, 2016
Patrick Stelte President
Hugh Smith Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Kathy Boling Newsletter-Club wear
Mona Will Publicity
Joe Bartels Racing
Mike Heyes Webmaster
Tim Claypool Secretary

-Meeting called to order 7:30PM. By Patrick welcome extended to all in attendance including club members Rick Bokern, Jim Reily and John Grabowski.
-Reviewed meeting minutes of March 3, 2016, call for correction, or addition. Joe made a motion to accept minutes as presented Steve second, vote carried.

-Treasurers report by Hugh. March debits include donations to Fort Wayne Trails and Heart of the City; subscription for 3RVS web domain name.  Deposits include membership dues and clothing reimbursement.  Projected expenses for April – Three Rivers Festival official event fee; Festival ride start and sag location reservations. 

-Touring report by Steve.  A committee has formed for the National Bike Challenge that the club will participate in for 2016.  Volunteers include Amy Copland, Steve Pequignot, Jim Reily and Patrick Stelte.  Team Yellow will consist of 99 club members.  After the first 99 spots are filled the balance will be placed in a reserve White team (club jersey colors).  If a member of the first 99 cannot fulfill the team requirements than a reserve member will be moved into team Yellow space to compete.  New this year is a Youth Team to invite 3RVS youth off the couch and compete in the NBC.  The youth team will not have a participant limit.  Riders in the NBC earn 1 point for each mile ridden and 20 points for each day they ride.  No special equipment is required basic bike computer to record miles and e-mail address to enter stats on NBC website.  As a way to build miles for the Challenge Joe mentioned interest in putting together a Tail Wind Century. The club is looking for members’ input as best way to transport riders and equipment to start location. 

-Off road report by Phil. Trail riding are muddy, urban riding is the alternative.  Weekend rides are trail, urban or gravel road exploring.

-Newsletter report by Kathy. Reminder to submit newsworthy information before the 18th of each month for consideration in newsletter. (Officers note: Any member interested in volunteering as a newsletter officer please contact Patrick. Now would be a good time to learn from the expert before she retires her pen.)

-Membership report by Jane. 3RVs welcomes 25 new members to the club. Totals for this meeting are 118 family memberships and 125 individuals for a total of 243.  25 new members signed up in March.

-Publicity report by Mona. She wants to list 3RVS on Ride like a Girl website. The purpose of website is to promote riding clubs and events to women with a target age group of 20 to 40 year olds.  The goal is to bring younger women into the club.  She will check other listings to see what clubs have to offer then present findings for possible addition to our club and website. Also, she is working on updated photo for club brochures.  She will need to resupply brochures soon. Mike asked for the updated photo sent to him to add to web page.

-Racing report by Joe.  Tuesday night training ride begins April 19th.  Time trials start April 20th from the old US24 at IN101 site.  10 mile TT to Antwerp and back.  Club will donate $50.00 per month to Antwerp Police department for their help with traffic at the turn around.

-Webmaster report by Mike.  He applied to continue subscription of domain name of website; upgrade from 3.4 to 3.5 and added guide lines to page; continued with monthly “house” cleaning.
 
-ITEMS OF ADDITIONAL INTEREST. Overnight camping tour with leader Jim Reily.  He is planning a bike ride camping trip to the KOA in Bluffton Indiana.  Riders will leave the start point on June 4th and return the 5th.  He would like to accommodate 15 riders with a casual ride to the south.  Mike to activate an e-mail address for questions to Jim concerning the trip.  Some final details will be addressed by those participating.  The trip will be designated as an official club ride open to members or prospective members.  Officers and members approved the weekend trip.

-Festival Tour planning. Pre-registration to end June 24th.  Mike has been entering data on website to keep information current.  Patrick trying to contact Mike Sienk for Sag support leadership.  Discussion with members present resulted in a collective decision to replace t-shirts with water bottles. Water bottles will be free to preregistered riders and for a cost to be decided for those who register day of event.

-Club Constitution revision. The remainder of meeting centered on amended club constitution for formal review.  Officers continue to clean up Constitution and bylaws.  Once completed and voted upon by club members, the document will be added to the website home page.  Due to time this topic to be continued in May.
 
Meeting adjourned 8:57 Attendance 13
Minutes prepared by Tim Claypool Secretary.
8
Latest News / April 2016 club meetng agenda
« Last post by Patrick on April 04, 2016, 01:42:00 PM »
The monthly meeting of 3RVS will be Thursday, April 7th @ 7:30pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider 
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

3.  Additional Items of Interest
   - Overnight Camping Tour - Jim Reily
   -  Festival Tour Update
   -  Club Constitution
        
4.  Good of the Order

5.  Adjournment
9
Latest News / March 2016 club meeting minutes
« Last post by Patrick on March 11, 2016, 03:40:13 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES

March 3, 2016
Patrick Stelte, President
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski Membership
Kathy Boling, Newsletter
Mona Will, Publicity
Joe Bartels, Racing - Absent
Mike Heyes, Webmaster
Tim Claypool, Secretary 

Club members attending:  Cheryl Matthews, Amy Copeland, Jenifer Ahern, Brad msith, Jim Riley, Russ Stephens, Scott Tomsits.
-Meeting called to order 7:30 by Patrick.

-Minutes presented for meeting of February 4, 2016. Reviewed corrections to January minutes. Patrick requested any corrections to the February minutes. With no corrections motion to accept minutes Steve P. second by Mona vote carried minutes accepted.

-Patrick welcomed Angie Quinn from Trek the Trails. Presented the club with the mission of Trek the Trails.  Rides of 14 miles are scheduled each Tuesday May thru October from different areas of the city.  Showed members t-shirt design with club logo and explained the different donation levels.  Donations are used for promotional purposes, rides are free.  Kick off ride to be May 10th at Salomon Farms Dupont Road.  Patrick made a motion to continue support of event with a $500.00 donation.  Mona second, vote carried.  Hugh present check to Angie.
 
-Dan Grotrian Ronald McDonald House Charities touring ride April 24th 2016 e-mailed his regrets he could not attend the meeting.  Steve Pequignot, as spokesperson, provided an overview of RMHC request to the club.  Discussion followed between members.  Patrick divided the request into 4 parts and asked for votes by members present.  First to designate the ride as an official club ride along with an alternative offering for members not wishing to attend the RMHC ride, majority approved.  Second list on Facebook page, majority approved.  Third list on website, majority approved.  Fourth, provide $500 donation to support RMHC ride, majority disapproved. Patrick to present results to Dan.

-Treasurers report by Hugh.  Reported on upcoming expenses for March.  February deposits include membership dues and clothing sales.  Debits include improved mapping software for road maps, Chilly Challenge supplies, and storage unit rental (7 months) to 10/2016

-Touring report by Steve. Steve shared rides for the 2016 season.
* Monday 5:45pm recovery ride will be from Riverside Gardens Leo, Indiana with leaders Dan Grotrian & Denny Zech
* Tuesday ride from Kreager park 6:00pm with leader Deb Watts, Randy Armstrong
* Wednesday Saturn rides 5:30pm and 6:00pm with leader Patrick Stelte and Doug Myers
* Wed/Thur Jefferson MS 6:00pm Steve Pequignot - To begin in late May/early June
* Thursday Roanoke park 6:00pm Girls Ride Out with leader Brenda Wiley
* City Tour - 1st Friday on month at Lawton Park 6:30pm with leader Amy Copeland, Jim Reilly
* Carroll Rides on Tuesdays and Thursday suspended until ride leader(s) found

* Saturday & Sunday group leaders are
A group Steve Pequignot, Patrick Stelte
B group John Grabowski
C group Amy Copeland, Mona Will
D group Deb Watts, Doug Myers
Show N’ Go, Steve Souers through April 2nd

Announced a new site for Opening Day Ride, Sunday, April 3rd 2016 12:00 pm.  This year’s ride will offer 4 different ride options and opportunity to adjust ride for wind issues from Woodland H.S.

Of note per e-mail to club president:  Pastor Kenny Speakman of Fairview Church 5511 Yoder at Smith roads has offered use of port-a-pot and water for riders passing the church property.  Fairview also offered the club use of a pavilion on site for future events.

-Off Road report by Phil.  Phil requested a donation to Heart of the City Bicycles, a group that offers bicycle repairs to low income riders; for many, bicycles are the only transportation.  Phil volunteer’s each week and reports donations are appreciated.  Steve Souers recommended donating $300.00 now with additional $200.00 later in season.  Motion to donate $300.00 by Patrick, second by Mona vote carried.  Donation to be divided 50/50 with Fort Wayne Outfitters and Summit City.
Phil reported Franke trails continue to be muddy.

-News Letter report by Kathy. News worthy information needs to be turned in before the 18th of each month to be considered in the upcoming/next issue.

-Membership report by Jane.  Membership cards are being sent.  Jane thanked Steve for his help with the cards.  Membership total is 193, break down of 90 family and 103 individuals.  Welcome 18 new members.

-Publicity report by Mona. Working to distribute brochures with Visit Fort Wayne. She will contact local newspapers to promote club rides.

-Racing report for Joe from Kathy.  Time Trials begin Wednesday, April 20th using old US-24 at IN-101.  Pricing is being considered at $1 per club member, $5 per non-member.  She will ask for donation to Antwerp Police for their help with racers.

-Web Master report by Mike.  Added National Bike Challenge to website.  He will list online registration for Three Rivers Festival ride with fees provided from meeting.

Additional Items of Interest.
Three Rivers Festival tour Sunday, July 10th 2016 planning.
*Hugh to register ride as an official 3RF event and pay the $100.00 entry fee.  Reserve Hickory school for ride start/end point and reserve pavilion at Churubusco.
*Mike Heyes to list on website and set up on line registration.
*Phil to scope out route and mark prior to event.
*Jane to provide leadership for sign-in registration at Hickory School.
*Patrick to confirm with Mike Sienk as leader of Churubusco SAG.
Members present discussed ride registration fee.  Motion to raise fee $5 with the reason being the fee has not been raised in years and most rides today are a minimum $30.  Motion passed by members.  New pricing:  Preregistration before June 24th is $15.00 for members and $20.00 for nonmembers.  After June 24th:  registration is $20.00 for members and $25.00 for nonmembers.
T-shirt cost will be $15.00.  Design style and color to be determined.
 
Group Riding Guidelines discussion continued from January & February meetings.  Patrick, Steve Souers and Steve Pequignot explained these are guidelines as a representation of how 3RVS has conducted rides for many years.  Steve did extensive research with other clubs that had rules for their members.  Last year, 3RVS welcomed 90 new members and Patrick discerned that a printed guide of how 3RVS rides would be helpful for new riders to understand the club and know what to expect.  Patrick, Steve Pequignot and Steve Souers presented an outline for members to discuss. Included in the guidelines were rules that must be followed:  Must wear a helmet; no earbuds or auditory devices; and aero bar use restricted to the front of the group or in back without drafting.

All guidelines flowed from a common sense perspective with notes on Indiana state law.  Also, included are helpful information in the event of a crash.  The information was reviewed and many ideas were shared between members. Patrick, Steve S. and Steve P. will fine tune and condense so guidelines with the goal of printing the guidelines on the back of weekend touring maps on club rides.

Steve P amended guideline notes to include bar-end extenders because grips do not have brake levers which can be dangerous due to slow brake reaction time.   Group ride guidelines to be finalized and approved by officers before Sunday, April 3rd.  The guidelines will be posted on the club website in April with more explanatory detail.

Meeting adjourned 9:00 pm. Attendance 21.
Minutes prepared by Tim Claypool Secretary
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Latest News / March 2016 club meeting agenda
« Last post by Patrick on February 29, 2016, 03:06:18 PM »
The monthly meeting of 3RVS will be Thursday, March 3rd @ 7:30pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Request for Donation - Trek the Trails

3.  Request for Donation - RMHC

4.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   
   Off-Road - Phil Snider 
   - Request for Donation - Heart of the City Bicycles
   
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
   Publicity - Mona Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

5.  Additional Items of Interest
   -  Discussion of Group Riding Guidelines
   - Festival Tour Update
           
6.  Good of the Order

7.  Adjournment
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