« Last post by Patrick on December 04, 2014, 03:24:18 PM »
Club Meeting Minutes for November 6th 2014
Patrick Stelte President
Hugh Smith Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Kathy Boling Newsletter
Tim Claypool Secretary
Jerry Withham racing
Patrick, Meeting called to order with welcome to guest and members.
-Minutes presented for meeting of October 2, 2014. Motion to accept minutes Jane, second by Patrick. Vote carried minutes accepted.
-Treasurers report by Hugh. Explained debits and credits. Totals include Franke project $1,302.82, Jerseys -$1183.90 Jersey Bins -$130.00. Debts include pay for 6 months get 1 free (7 month) rental fee for storage locker. Jersey ride expenses. Credits include insurance refund for dropped coverage on Huntington Challenge / tour, Franke trails, and reduced participation / riders in Festival tour.
-Touring report by Steve. Touring director provided a total of 55 weekend rides for the 2014 season. The average riders were 21.1 per event with a total of 2403 riders. Special events included Ronald McDonald House tour, Fort 4 Fitness tour, Three Rivers Festival tour, and Huntington Challenge and Jersey Ride. Add to the above are the many weekday tours offered by touring. A suggestion to Steve from a member was a tour that a tour bus would be rented and drive riders out 100 miles into the wind. Riders would then travel back to Fort Wayne with a full tail wind. Many ideas were discussed and the idea will be considered while planning the 2015 season. Steve put forward another idea: a double century ride was discussed with an overnight stay. This too, will also be considered at a later date. Opening day 2015 is scheduled for Saturday April 11th. The club will be assisting with the Ronald McDonald tour. Patrick has asked organizers for the event to attend a club meeting to share ideas and expectations. Fort 4 Fitness has also extended an invitation to the club for involvement in the 2015 spring tour.
-Off Road report by Phil. Continue urban gravel road and off road exploration. Phil expressed concern with the up-keep of the Franke trail system and suggested assisting with funds that are set aside for this project. Discussion followed. Patrick suggested the club allow NITRO and Parks Department to follow through with plans they have in mind with the trails. If the club is asked for assistance at a later date the funds could be available if responsibility for Franke trails upkeep wanes with the current NITRO / Parks relationship. Patrick thanked Phil for his continued support and the many years the off road group invested in the trail.
-Newsletter report by Kathy. Reminders will be sent out for “End of year party”, Christmas Light ride, and Membership renewal reminder.
-Membership report by Jane. Renewals for 2015 have started to arrive. Jane reminds all members of the importance of renewing to assure insurance coverage. Membership numbers are 140 family and 162 individuals for a total of 302 members.
-Publicity report by Wendy (prior to meeting start due to pressing matter) Wendy reports the A-frame poster boards are progressing. The art work will be finished soon and shared with officers for final approval.
-Racing report from Jerry as reported by Kathy. Gary Painter is asking for the clubs commitment for the 2015 Colavita time trial series. Patrick moved that once further information is obtained about the 2015 race season, a final commitment will be discussed and voted upon. * Post meeting note: Colavita announced in late November that they will not have a 2015 race season.
-Webmaster. Mike continues to monitor and update web site. Meeting minutes, news, and events are added as part of the updates. Patrick extended appreciation for Mike’s ever diligent work with the club website.
Additional Items of Interest
-End of year party plans are underway. December 5th is the date with refreshments same as last year. Dawn Riche will present a state of the trails address and update trail news. Membership renewal will be accepted at the party.
-January meeting. Patrick made a motion to move the meeting to January 8th with the first Thursday being New Year’s Day. Motion carried.
-A presentation for a Chilly Challenge sponsorship did not materialize as expected. The speaker cancelled and possible sponsorship is in doubt.
- Steve brought forth a concern about club meetings on Facebook. October’s minutes created a Facebook thread that, at times, became “too personal” for the public sphere. After extensive discussion, it is the desire of the officers present to utilize this media to keep the membership and perspective members informed of meeting topics and reports. Officers expressed the desire to see to members wishes. When not present at meetings officers can still obtain feedback on decisions made at meetings. However, the officers directed Patrick to delete any comments that may be offensive. Officers extend an invitation and welcome members to attend meetings to assure all wishes and desires are discussed.
-Meeting adjourned 8:55 pm.
Prepared by Secretary Tim Claypool