Club Meeting Minutes for May 7, 2015
Patrick Stelte, President
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
Kathy Boling, Newsletter
Wendy Vieyra, Publicity
Joe Bartels Racing
Mike Heyes Webmaster
Meeting called to order 7:30 by Patrick. Welcome members Dan Hamblin, Rick Bokern and Tim Ellsworth, extended to guest Greg Beal and officers. Introduction of officers and members to guests. - minutes presented for meeting of April 2nd 2015. Motion to accept minutes by Steve second by Patrick. Vote carried, minutes accepted.
First order of business, election of new publicity officer. Patrick nominated Mon Will for office. No one in attendance offered to nominate another club member for publicity officer. Mona Will appointed publicity officer.
-Treasurers report by Hugh. Explained debits and credits. Debts include purchase of club jerseys and shorts ($4,941); Donation to Trek the Trails of $500; website domain renewal of $37.99. Revenue collected from memberships and purchase by club members of jerseys and shorts (pre-paid) for total of $1,605. Franke Fund has $1,302.
-Touring report by Steve. “Ride RMHC Tour” wrap up: total participants of 271 (2014 totaled 195). Steve was informed by RMHC that the name Ronald McDonald cannot be used in promotion of event (trademark rights). June weekend touring starts at 10am. June 20th will be a double tour, morning club ride and evening club ride supporting “I CAN RIDE @ NITE” charity event (3RVS partnership). Event route has been finalized and approved by FWPD to start at Shoaff Park and consist of 15.4 miles with a leisurely pace. Festivities to start at 4pm, mass start ride beginning at 7pm with police escort through major intersections. Pre-registration is $25: email@example.com
Day of ride cost of $30. 3RVS has committed to support event with ten Bike Ambassadors. Steve would also like to thank all Bike Ambassadors for volunteering with Ride RMHC Tour.
Cycling Caps update: To be shipped May 18th per Steve Pequignot.
Road Off Report by Phil. Weather has been antagonistic for trail work at Franke Park. Phil has driven a 35 mile portion of the Festival Tour route and is satisfied with road conditions.
Cycling Shorts update by Kathy. Side panels of shorts are yellow with logo on back of thigh. The rest of the short is black with white trim. The shorts and jerseys will ship by May 30th.
Membership Report by Jane. 252 total members to date with 120 family and 132 individuals. 37 new and renewal memberships since previous month. Club membership online registration has moved from Active.com to BikeReg.com
Publicity Report by outgoing officer Wendy. She transferred all appropriate materials to new officer Mona Will.
Racing Report by Kathy. April 16th club time trial was attended by 14 riders. May time trial is Thursday the 21st. Time trials will run through August and posted on club website. All participants must be club members to be timed.
Festival Tour Update. Brochures approved for pricing. Post meeting note (pricing for Three Rivers Festival promotion has been finalized). Hincapie Sports offered a proposal to produce jerseys for Festival Tour. Officers present discussed proposal. Concerns were stated: 1) timeline is tight for design and orders; 2) club could get stuck with overstock and negative financial balance; 3) suggestion to sell 3RVS jerseys at ride as an alternative. Final recommendation was not to offer ride specific jerseys for Festival Tour in 2015, but may consider for future rides.
Steve Peguignot has taken responsibility to produce a t-shirt for the Festival Tour and will present design at June meeting.
Girls Ride Out update. Thursday night club sponsored ride has a new location and ride leader. Brenda Wiley is the new ride leader and she has moved the ride from Arcola to Roanoke Park. She has added the possibility of ice cream or winery stop during the ride (dependent to ridership approval for a particular evening).
Fort 4 Fitness update. 3RVS has a partnership with Fort 4 Fitness to support the ride and Patrick would like to thank all Ride Ambassadors for the efforts, as well as Dan Grotrian for volunteering as SAG driver. Due to rain prior to the event, a number of flat tires occured on the ride requiring ambassadors and Dan assistance. The pre-registration for event was 904. Total number of riders will be announced at the June meeting.
Meeting adjourned at 8:45pm
Minutes taken by Patrick Stelte, 3RVS President.