Club Meeting Minutes for April 3, 2014
*Officers present
Patrick Stelte President
Patrick Stelte Interim Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Kathy Boling Newsletter
Wendy Vieyra Publicity
Tim Claypool Secretary
*Officers absent
Jerry Witham Racing
Mike Heyes Webmaster
Meeting called to order and welcome of guest and members 7:30 PM.
-Steve presented 2 candidates for the office of treasurer. Both were invited to the April meeting for election. Hugh Smith being in attendance and no other nominees presented, Hugh was welcomed as the treasure. Steve and Patrick explained the Excel spread sheet that has been developed to aid in the ease of the task.
-Reading of the minutes for meeting of March 6, 2014. One type error was noted. The date for the time trial series Colavita should read as May 18th of this year. Patrick made a motion to accept minutes and corrections Wendy seconded. Motion carried.
-Treasurers report by Patrick - explained the income and debits. Phil noted the absent figures for Franke Park project (last reported as $1090.41), Jerseys (last reported as -$1783.90), and Jersey bins (last reported as -$130.00). Spread sheet to be up dated to reflect current numbers.
-Touring report presented by Steve. Opening day-Welcome ride is set for April 6, 2014. Steve explained the different skill pace levels and hoped to have ride leaders for each group. Welcome rides will continue once each month until September. The official club ride for April 27th will be the Ronald McDonald House fund raising ride starting at Kreager Park. Many 3RVS officers have been assisting with this program. Additionally club members are encouraged to assist with this effort by becoming a ride ambassador. Distance levels for the tour are 15, 26, 45, & 65 miles. The tour will have a full line of support and sag stops. Due to other commitments the leaders of the Courteous Mass rides have discontinued at this time. Steve will accept volunteers who wish to continue this event.
-Off road report presented by Phil. Due to weather and trail conditions few rides are planned. April will be trail work days. April 24th to the 27th will be the Subaru Trail Care Crew event.Phil hopes the trail to be dried out and usable for regular rides in May.
-Newsletter report presented by Kathy - reminder to submit newsletter worthy information to Kathy before the 18th of each month. All listings will be forwarded to the webmaster. Kathy wanted to assure club members are aware of events and news through the newsletter before being listed for the general public. This will also reduce work load to webmaster with updated and confirmed information.
-Membership report presented by Jane - total of 96 family (48 memberships) and 109 single members for a total of 205. Jane reminds members to sign the form to assure proper coverage with the insurance.
-Publicity report presented by Wendy. 1000 new brochures are ready to go to print for a total cost of $283.43.
-Racing up-date provided by Kathy. April 15th will start the racing season. Time trials will start Thursday, April 17th.
-Webmaster report sent to officers by e-mail. Update website operating software from version 2.5.16 to 2.5.19. Set up 3 Rivers Festival Tour page. Configured and activated Active.com registration for the festival tour. Mike is still waiting information for Colavita and MTB races.
-Additional items of interest.
-Patrick welcomed Josh Smith from Fort Wayne Trails, Inc. Josh presented club members with information about the organization. This is a non-government group dedicated to promoting alternative transportation. They attend meetings that concern road repair and planning to assist implement of trails and sidewalks. They also attend DNR meetings to assist their new development planning. As a fund raising event Josh asked members if the club would be co-sponsors for Trek the Trails at $500. The group introduces riders to proper riding procedures and trail use. The rides are each Tuesday and the second Saturday during riding season and are attended by an average of 70 to 80 riders. Anne Ellis made a motion to support the group with Steve second. Motion carried.
-Jim Reilly provided an update for the 2014 overnight ride scheduled for August 23rd. The camp location will be the KOA in Bluffton Indiana. Camp sites have been reserved. Plans continue and registration to be announced soon.
-Anne Ellis with Bike Friendly Fort Wayne asked the club to consider sponsorship for the Ride of Silence. The event will be May 21st at 7:00 PM. The sponsorship is to insure liability for event organizers and insurance for club members. 3RVS members are encouraged to ride this event in memory of fallen riders. Phil made a motion to support the event with Patrick second. Motion carried.
-Fort 4 Fitness planning continues. Event planners have asked for 3RVS brochure’s to be included in the registration packet. Patrick made a motion to print 1000 additional brochures to assure proper coverage. A total of 2000 new brochures will now be printed for club use. The updated expenditure (*April 3rd) is $344.74. Phil second motion carried.
-3 Rivers Festival Tour planning continues. A Tee shirt design contest continues for this year’s event.
-Meeting adjourned at 9:00 PM.-Prepared by Secretary, Tim Claypool
