Club Meeting Minutes for July 3,, 2014
*Officers present
Patrick Stelte, President
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Kathy Boling, Newsletter
Jane Lewandowsk,i Membership
Wendy Vieyra, Publicity
Officers absent
Jerry Withham racing
Tim Claypool, Secretary
Mike Heyes, Webmaster
Meeting called to order and welcome to guest and members.
President’s Report – Team No Limit Racing requested to hang fliers at the Festival Tour to promote the charity tour “Bike to Build” on August 9th. The charity donations benefit the building of an orphanage in Haiti for orphans that have lost both parents. Club members approved the fliers with the stipulation that no more than 2 at registration and 2 at the SAG and No Limit Racing must remove the fliers by the end of the day.
Finance Report – Activity highlights included revenues of 3RVS jersey sales: $240; $140 in memberships; $129 Active.com for Festival Tour and expenditures: $34 insurance premium. Currently, 3RVS jersey balance holds (-) $1,543 and the Franke Park Trail Fund is $942.72. Insurance update: Questionnaire filled out and sent back to insurance company for 2015 premium. Confirmation received. Application for medical coverage sent to club. 7/10/2014 update: Application has been filled out and sent with premium check.
Touring Report – July and August weekend touring rides will start at 9am. Steve has offered to map “Bike to Build” route for charity tour on August 9th. After deliberation, the club decided to add verbiage connecting 3RVS with the map. On the map Steve will add, “Map creation courtesy of Three Rivers Velo Sport, Northeast Indiana’s premiere cycling club since 1969”.
- Jim Reilly and Rick Bokern will be ride leaders for absent Steve Pequignot on July 12th tour. They will ride the Festival Tour route as a pre-tour check for any last minute details.
- Huntington Challenge update: The committee has not met in person, but board members have been in contact with each other. Changes have been proposed to finish line, challenge format, and timing riders. A suggestion has been put forth to change the format to a team time trial with chip timing; however, this will be determined at a later date. The Challenge is set for Saturday, September 20th. Steve also confirmed that the Huntington Challenge committee has received our offer of $500 sponsorship in lieu of insurance coverage. 3RVS is planning on participating in the Challenge and Steve will be taking applications for riders that are interested in “trying out” for a place on a team(s). Steve will have further details in the August Quick Release newsletter and on 3RVS’ Facebook page.
Off-Road Report – Change in Franke Park Trials responsibility has interrupted the 3RVS work schedule, which has been suspended. Phil has met with NITRO to partner with maintenance of the trails; however, NITRO has yet to have a formal agreement with the Parks Department. Club members at the meeting felt 3RVS should wait until NITRO and Parks have a formal agreement before offering help or a partnership. In the meantime, the trails have fallen into neglect with the summer growing season. Also, a recent storm fell large branches across a section, blocking a portion of the trail. Phil, on his own, sprayed for Poison Ivy and cleared some over-growth.
Newsletter Report – Kathy thanked Steve and Patrick for their continuing contributions. She noted that the newsletter doesn’t always go out on an exact time due to her work schedule and the hours needed to put the monthly online newsletter together. She thanks all club members for their patience.
Membership – Jane reported 277 members as of July 3rd, 132 family members and 145 individual members. Jane also requests that members please write their e-mail address on the membership application in a legible manner. Electronic connection with members is vital to communication within the club.
Racing Report – Club member Gary Painter set the national record for 40k time trial in the Masters category at a California race. Gary is the current, two-time, Masters Time Trial champion and is in training to defend his title later this summer. The July Tuesday night race schedule is on the club website.
Website Report – Mike e-mailed that he has updated the website with current information.
Tour Festival Update – Jo and Mike Senk will be in charge of the SAG stop. Jim Reilly is in charge of the moving SAGs. Kathy Boling has ordered the t-shirts. 25 volunteers have committed, but Luis says there is always a need for more help. As of July 3rd, 54 have pre-registered. There will be no coupons or SWAG at registration.
Camping Tour Update – Jim Reilly is in need of 1 or 2 additional ride leaders (pace options). Amy Copeland, Jim and Bill Lambert are the current ride leaders. The waiver will be updated and ready for signing before the start of the tour.
Meeting adjourned at 8:55pm
Minutes prepared by Patrick Stelte, President
