Club Meeting Minutes for July 2nd 2015
*Officers present
Patrick Stelte, President
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
Kathy Boling, Newsletter
Joe Bartels, Racing
Mona Will, Publicity
Tim Claypool, Secretary
Meeting called to order 7:30 by Patrick. Welcome extended to guest, members, and officers. Introduction of officers and members Dan Hamblin, John Grabowski and Jay Coats.
-Minutes presented for meeting of June 4th 2015. Motion to accept minutes Steve, second by Patrick. Vote carried minutes accepted.
-Treasurer report presented by Hugh. Deposits included membership dues and festival registration. Sale of clothing and caps were also deposited. Debits include storage unit rental and insurance coverage. Hugh reported his findings concerning insurance coverage. Premium to remain mostly same as last year. $25,000 supplemental medical has a $250 deductible. An accident must be reported within 60 days. Hugh also reported death/dismemberment policy not previously known. Phil questioned if the MTB ride/snow-sky events in the winter were covered. Tabled this question until fall meeting. Patrick expressed gratitude to Hugh with his effort in securing the club insurance.
-Touring report by Steve. July weekend touring rides start time will be 9:30. July 18th tour start location will be Sweetwater Sound off US30 west of Fort Wayne. The host will allow riders to use restroom and vending machines to purchase ride nutrition supplies. Route is listed on web site SWS-1. Ronald McDonald House bicycle tour provided Steve with results from the end of ride survey. Steve shared all of the statistics from the survey with members. Registered riders totaled 276 this included 183 tour riders plus family route riders. Those returning the survey gave very favorable marks to all areas where the club members were involved. Patrick thanked members and officers for their continued support to the event.
-Off Road report by Phil. With the trails muddy at best, otherwise flooded, rides have concentrated on urban exploring. Hoped to get to the Franke trail soon to see if resent storms had damaged any of the trail.
-Newsletter-3RVS Clothing sales report by Kathy. Kathy thanked contributors to the newsletter articles. As always entries should be submitted before the 18th of each month for consideration of the next issue. Club shorts, bibs, and jerseys are selling fast and sizes are becoming limited for men’s jerseys.
-Publicity reported by Mona. Working to have club rides listed in the Journal-Gazette Weekender addition. Visited local bike shops to refresh Festival brochures. Kathy supplied Fort Wayne Outfitters with posters and brochures for the Festival ride. Discussed with Steve and members the idea of starting a Strava forum with 3RVS members. Mona noted concerns from members and perspective members the difficulty in navigating from Facebook to web page for rides. Mona will contact Mike Heyes to better understand the flow to help those questioning the easiest method and cross-promote our social media websites.
-Membership reported by Jane. As of June: 68 new members have joined 3RVS. Total memberships: 293 of those 130 were family memberships; 163 individual.
-Racing report by Joe. A number of new and beginner racers have joined the racing group. Beginning this month, the Tuesday night training rides will begin at Suburban Bethlehem Church. Rides will be using Flaugh Road. Moving to a different location each week has been difficult for riders. Training rides have had a mix of women and men riders. Joe wishes to expand involvement to new racers. Kathy reports the Thursday time trials have moved due to bad road conditions and will start at 6:30pm. Start area will be on old US24 at state road 101. Parking will be along the road way. The route will travel east to Antwerp then return.
-Additional Items of Interest.
---3RVS FESTIVAL TOUR---
Volunteers are in place, extras always appreciated and needed. Discussed Festival tour, confirmed all aspects of ride are covered. Phil reported some new and improved routes. Road marking near completed. Patrick thanked everyone involved with the tour.
---Club Century--- Volunteers are needed for the Labor Day century club ride. The tour is still under consideration depending on volunteers. Start will be in Hicksville, OH. The tour has 5 loops and riders can choose from many options of mileage. The ride is free to club members but donations for food is appreciated.
Meeting adjourned 8:55
Minutes prepared by Tim Claypool, Secretary.
