THREE RIVERS VELO SPORT
MEETING MINUTES
January 5, 2017
President, Patrick Stelte
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
Mike Heyes, Newsletter Absent
Mona Will, Publicity
Joe Bartels, Racing Absent
Mike Heyes, Webmaster Absent
Tim Claypool, Secretary
-Meeting called to order 7:30PM by Patrick. Introductions and welcome extended to all in attendance including John Grabowski, Brad Smith, Jennifer Altherr, Jack Campbell, Amy Copeland, Jim Reilly, Scott Tomsits, Doug Myers, Tim and Pamela Fennell, Tania Glass, Caitlin Gossman and Randy Rozewicz.
-Due to December’s meeting being the club celebration of season party no minutes to share.
*Party wrap up below in additional items of interest.
-Election of officers. Patrick nominated the following as officers for the 2017 club season. Patrick Stelte President - Hugh Smith, Treasurer - Steve Pequignot, Touring – Amy Copeland Membership – Scott Tomsits Newsletter - Mona Will, Publicity – (tentative) Joe Bartels, Racing– John Grabowski Secretary. New club member Caitlin Gossman nominated new club member Randy Rozewicz for Off Road.
Randy told of his qualifications for the office of Off Road director. He told of his passion for off-road rides and wanted to assure the off road activities continue. He has ridden with Phil’s group many times and is also a member and officer of NITRO (Northeast Indiana Trail Riding Organization). Patrick thought the continued communication between 3RVS and NITRO would be positive for both. Patrick shared club constitutional information regarding election of officers. Joe Bartels was not present at the meeting to accept the nomination of Racing Director. This office will officially remain open until proper processing can be completed. Patrick asked for volunteers for racing with no response. With no further discussion and no contested election of offices, the nominated officers were accepted.
-Patrick presented out-going officers with a plaque in appreciation for their service to the club.
Phil Snider, Off-Road 18 years - Jane Lewandowski, Membership 4 years and Tim Claypool, Secretary 4 years.
- Constitution Amendment Vote. Patrick read the purposed amendment that was preliminary passed at the November club meeting. The amendment reads, “With the exception of the office of President and until a Special Election can be conducted, an officer’s vacancy as described in this paragraph may temporarily be filled by appointment of the President.” Patrick opened the floor for discussion prior to voting. Jim Reilly expressed concerns about incumbency advantages during the official election and offered a solution of a volunteer (non-official) to perform duties. Steve explained the reason for the amendment was to assure the office continue to function until an officer is elected by the membership. Hugh supported the amendment by noting liability as outlined in the club insurance policy if a non-officially appointed club member performed official tasks (financial). Patrick asked for a motion to accept the amendment. Amy made a motion to accept, with a second the amendment passed 16-1, two abstentions (non-members).
-Treasurers report by Hugh. Expenditures for December include club party supplies, awards, venue rental, Indiana State Business Entity fees and office file supplies. Revenue included membership dues and member clothing reimbursement. One item of note: Because of a printing error on the club jersey order, the manufacturer, Voler, reimbursed the club $500. The error was not printing National Bike Challenge Champions on the back of the jersey.
-Touring report by Steve. He highlighted a few key ideas for the 2017 touring rides. He would like to consider an optional mass start for the Festival Tour as an addition to the usual start times. He is actively seeking out a “D” group rider leader for 2017 weekend tours. The higher pace groups remain strong with the help of dedicated ride leaders. He would like to continue the September Strava Challenge for 2017. He thanked Steve Souers for leading the Show and Go rides that continue through winter. He reminded members to check Facebook for weekly details or updates. He also discussed an interactive app – LIFE 350 – as a way for club members to follow the group if they are late or dropped from a group ride. Further discussion on the app will continue at future club meetings.
-Off Road report by Randy. He thanked members for their confidence in his ability to lead the off road office. He said he has learned a lot while riding as a group with the guidance of Phil and other members. He plans to continue the format that Phil has set forth. The important trail work and clean up(s) at Franke will also continue.
-Newsletter no official report. Continue to submit Newsletter items in a timely manner for consideration. Mike Heyes will work with Scott to transition the duties of the office.
-Membership report by Jane. Year-end totals for 2016 were 154 family memberships and 174 individual equaling 328 total. Of this total, 88 were new to the club. Amy reported she will continue as Jane has in the past and will see to collecting the club mail from the post office box.
*-Publicity and Chilly Challenge report by Mona. She thanked her team for stepping up and helping with the Challenge in her absence. Rough totals were 124 registered riders plus many not registered (est. 50-75) and volunteers. Revenue included membership dues collected, donations, purchases for 3RVS wear and logo items, and food donations. 18 new memberships were submitted (12 individual and 6 family).
-Racing, no report.
-Webmaster, no report.
Additional items of interest.
- End of Year Party. Approximately 105 club members and family attended. Expenditures were for food, venue, awards, additional supplies and photographer. Revenue was generated from memberships and clothing purchased at the party.
-Bike Fusion 2017. Patrick received an invitation for the club to participate in this year’s event. This is a fund raiser for Turnstone and includes vendors, shops and other bicycle related offerings. The different donation options were discussed. 3RVS was invited to have a both to promote the club. Club members present voted for option B, a 10’ x 10’ space at the May 5th event for $150. Suggestions were made to consider sharing the booth with another not-for-profit cycling entity to split the cost.
-Festival Tour. Planning has started for this year’s event. Hugh will reserve the buildings. Further planning to continue at February meeting.
Meeting adjourned. 8:58pm
Minutes by out-going Secretary Tim Claypool
