Author Topic: February 2017 club meeting minutes  (Read 2000 times)

Patrick

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February 2017 club meeting minutes
« on: February 10, 2017, 09:46:20 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
February 2, 2017

Patrick Stelte, President
Hugh Smith, Treasurer
Steve Pequignot, Touring
Randy Rozewicz, Off-Road
Amy Copeland, Membership
Scott Tomsits, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster
John Grabowski, Secretary

1. Call to Order
Meeting called to order 7:30PM by Patrick. Introductions and welcome extended to all in attendance including Dave McComb, Tania Glass, Jennifer Altherr, Russell Stephens, and Jack Campbell, Tim and Pamela Fennell.  All officers were present.

2. Election of Vice-President
Patrick called for nominations for the position of Vice president.  Hugh Smith nominated Steve Pequignot, who graciously accepted the nomination.  There were no other nominations.  The officers unanimously voted and elected Steve Pequignot as club Vice President.

3. 2017 Officers Group Photo
The 2017 club officers posed together for a group photo.

4. Officer Reports:

Secretary - John Grabowski: January 2017 club meeting minutes were passed without revision.

Treasurer - Hugh Smith: Expenditures for awards for retiring officers and Chilly Challenge supplies.  Revenue from membership dues and Chilly Challenge donations and merchandise sales.  Hugh also contact Churubusco and Hickory M.S. to reserve sites for Festival Tour. 

Touring - Steve Pequignot:
He is planning the 2017 tour schedule
Weeknight Rides tentative schedule:
 Monday - Leo ride (5:30pm & 5:45pm) A & B group and new Roanoke (6pm) ride led by Andy Grote (16-19 mph / 27-30 miles)
Tuesday - Kreager Ride led by Deb Watts (14-15 mph / 25-35 miles)
Monthly 3RVS Time Trial moved from Wednesday to Tuesday.  Registration at 6pm, start at 6:30pm.  Dates will be posted on the website and Facebook.
 Wednesday - Saturn ride led by Patrick Stelte, fast pace 20+ mph
 Thursday - Skills Ride led by Steve Pequignot (moved from Tuesday)
 - Girls Ride Out (women only) in Roanoke, 6pm (15-16 mph / 25 miles)
 Friday - City Tour led by Amy Copeland, 6:30pm at Lawton Park trail-head (1st Friday of every month)
 * Carroll Ride on Thursday nights is currently unconfirmed.

Weekend Tours - A, B, C pace groups confirmed. D, E unconfirmed, Steve is seeking suggestions / volunteers for consideration as ride leaders for D and E groups. John Grabowski is also interested in establishing a co-ride leader for the B group.

Amy Copeland introduced the idea of monthly “Destination Rides” which would basically be pre-planned and pre-approved club sponsored out-of-town rides. Amy and Jennifer Altherr would be ride leaders and planners.  Club members present voted in favor of looking into this further.

Steve is negotiating with the Hicksville 100 organizers who want it to be an official 3RVS event.  The event is scheduled for Saturday, August 26th.  The 2016 event replaced the club’s Labor Day Century Tour.

Off Road - Randy Rozewicz
Randy is planning the 2017 off-road schedule
 Monday – NITRO Cruiser Intermediate & Speeders - NCIS (2 – 2.5 hours, 3 pace groups)
 Wednesday – NITRO Social Ride (NSR)
 Thursday - Urban Exploring
 Saturdays – Franke Park maintenance (monthly), also, a possible 2-hour off-road training classes taught by Randy for a fee.

Newsletter - Scott Tomsits
February newsletter was emailed to 269 members, and will soon be posted on the website.  Scott shared analytics associated with the newsletter software and distribution.

Membership - Amy Copeland
151 total memberships (80 family memberships, 71 individual memberships). Of these, 31 were new to the club in January.

Publicity - Mona Will
Review of items found in storage locker. Water bottles (Railroad insignia) to be donated, 2015 Festival Tour t-shirts to be sold for $1 each. Caution tape and race netting will be returned to storage.  Current club kit apparel photos and pricing is posted on the website so club members know what is available.  Mona submitted official Chilly Challenge Report (noted last month.)

Racing - Joe Bartels (accepted the position of Race Director for 2017 at the beginning of meeting.  Joe was absent at January’s meeting)
Joe introduced club member Dave McComb, who is working on developing a Wednesday Cyclocross Practice Ride (Franke Park) which would take place during cyclocross season, mid/late-July through December.  This would be a club sponsored event.  Dave will coordinate with Joe and Randy.

Webmaster - Mike Heyes
Mike is adding pdf versions of old club newsletters to the website, and is hoping that, with other veteran club members’ help, that he will be able to locate copies of all old newsletters.

5. Additional Items of Interest:

Square (credit care billing) demonstration - Steve showed the club the Square Point of Sale app and reviewed the 3 different card reader options, which range in price from a free magnetic stripe reader to a $69 magnetic and chip reader that also facilitates Apple Pay and Samsung Pay. There is a transaction fee of 2.75% per purchase (to be confirmed by Steve).  The presentation ran short on time, so further discussion was postponed to the March meeting.  The purpose of such a device would expand payment options for club purchases.

50th Anniversary Jersey - In 2018, 3RVS will begin its 50th year. Patrick wants to offer club members a special limited edition 50th Anniversary 3RVS jersey, primarily gold in color.  Meeting attendees agreed that it was a good idea to form a committee that will work on creating 3 different jersey designs.  Club membership will then vote to choose a favorite.  Jennifer Altherr, Mona Will, Scott Tomsits, and John Grabowski have volunteered to be on the committee.  Jennifer submitted a tentative timeline for having the jersey designed and produced, with the goal of having it available for purchase at the 2017 year-end party.

Meeting adjourned. 9:00 pm
Minutes by Secretary John Grabowski