THREE RIVERS VELO SPORT
MEETING MINUTES
August 1, 2019

1. Call to Order
Meeting called to order 7:30 PM by Patrick Stelte. 
Officers present included:  Patrick Stelte, Hugh Smith, Dave McComb, Amy Copeland, Randy Rozewicz and Scott Tomsits.  Welcome extended to all in attendance including:  Steve Pequignot, Phil Snider, Shane Powell, Jack Campbell, Mona Will, Andrea Egeland and Johnny Grabowski.

2. Passage of Minutes
Passed unanimously

3. Officer Reports
Secretary
July minutes passed earlier in the meeting

Hugh Smith, Treasurer
- Festival Tour wrap up as of July 30th:  A preliminary report of revenues and expenditures gave a profit that exceeded $1,000 before final payment to Bicycle Indiana for promotion.
- Revenues include Festival Tour registrations, club memberships club clothing and Festival Tour donations.  Expenditures include Festival Tour items, Postal Box yearly rental, Franke maintenance supplies.  Franke account had expenditures for maintenance.

Doug Wintin, Touring (Not Present - Supplied to Patrick)
- Doug has confirmed the Labor Day weekend Triple Century Tour for this year.  Labor Day Century Tour will once again be in St. Joe, Indiana with loop courses and SAG support at the church by Deb Watts.

Dave McComb, Racing
- Trail maintenance turnout was good in July with kudos to Aaron Hawking, “a great help.”
- Discussion of adding better Franke trail signage

Randy Rozewicz, Off-Road
- Parks Department has delivered materials to help maintenance of Franke trails
- Trails are closed periodically to dry out
-Franke trails updates @ Franke MTB on Facebook

Publicity, Pamela Fennell (Not Present, No Report)

Amy Copeland, Membership
Total Memberships
Members 304
 Family 136
 Individual memberships 168
New in 2019:  64

Scott Tomsits, Newsletter
- Newsletter sent out July 31st, maps on website are correct

Mike Heyes, Webmaster (report by Patrick in Mike's absence)
- Applied security updated to core software, current version is 3.9.10, one extension pending
- Updated President’s Report, touring articles and schedules, destination ride, and 3rvs Cares
- Added Tuesday Night Short & Sweet ride info
- Uploaded revised Kreager 7 map and added link from touring map listing in include Kreager 8
-  Two Festival Tour articles pending for publication

6.  Additional Items of Interest
- Festival Tour Wrap Up:  271 registered riders, 249 day of riders.  Hugh gave financial report.  Patrick presented survey feedback and read aloud sixty-eight comments by participants

7. Good of the Order
- Mona Will presented three suggestion for the storage unit: 1) replace old green plastic bins with clear plastic bins for easier understanding of contents; 2) add shelving to clean up space; 3) throw away or donate large role of yellow tape.  All in attendance agreed with Mona’s items.

8. Adjournment
Meeting adjourned at 8:40 pm
Minutes by President Patrick Stelte

THREE RIVERS VELO SPORT
MEETING MINUTES
July 10, 2019

1. Call to Order
• Meeting called to order 7:30 PM by Patrick. Officers present included Patrick Stelte, Jennifer Altherr, Doug Wintin, Dave McComb, Pamela Fennell, Amy Copeland, and Scott Tomsits

Introductions and welcome extended to all in attendance including Steve Pequignot, Mona Will, Shane Powell, Kent Ellis, Ann Ellis, Roiann Smokinsky, Megan McClellan, Ron Herman and Steve Sowers.

2. Passage of Minutes
• Passage of June meeting minutes.

3. Officer Reports
Jennifer Altherr, Secretary
• June minutes passed earlier in the meeting.

Patrick Stelte, President
•Introduction of Fort Wayne Trails new executive director, Megan McClellan
• Saturday Sept 21 at Roanoke will be the 9th annual Jersey Appreciation ride
•Annual party will be at Parkview Mirro Center on Saturday January 4, 2020

Hugh Smith, Treasurer (Patrick presented in Hugh's absence)
•   Revenues: included festival tour registrations, memberships, Wagner Research race sponsor, .
•   Expenditures: included festival tour socks, Hosting Matters domaine name registration, race payout, festival tour pavilion rental, excess medical policy, chamois butter for festival tour swag bags, ice cream ride supplies, festival tour porta-toilets, festival tour swag bag supplies.
Franke fund balance the same as last month
Race fund balance added sponsorship money
Cyclocross fund balance the same as last month
Franke Park Project total the same as last month

Kent Ellis for the Festival Tour update:  Currently 171 registered which is the largest pre-registration we've ever had at this date before the tour.  Discussion about preparation for SAG stops, swag bags, anniversary socks, marking of the routes, route maps, and road support including 15 Hamm operators.   We have 250 swag bags and 300 pairs of socks.  Discussion about course of action if registrants exceed sag bags.  Motion to give $10 discount for 251+ registrant because they will not get socks or swag bag.  Motion passed unanimously.   

Doug Wintin, Touring
Continuation of last month's discussion about non-traditional bikes in club rides such as aero bars, e-bikes, tandem bikes and recumbent bikes.  Doug said he researched how other clubs handle non-traditional bikes on club rides.  Doug would like to add language about the usage of aero bars would be at discretion of the tour director and respective ride leaders with a focus on safety of the group.  For this year, Doug would like to have recumbent bikes at the back of the group, with discretion up to the touring director and respective ride leaders.  If the ride leader is comfortable, then Doug will help the ride leader designate their ride that Shane can also ride in the front of the group.  There was also discussion how to handle other types of non-traditional bikes such as tandems, trikes, hand crank-bikes and e-bikes. 

Patrick made a motion:  For the rest of 2019, for designated rides, recumbent bikes can ride in front or back.  For any other rides, recumbent rides must ride in the back.  Vote:  7 agreed, 4 disagreed.  Motion passed. 

Amy Copeland, Membership
• Total Memberships 287, comprised of 132 Family and 155 Individual memberships.  We are up 10 members from same time last year. 48 of the members are new members. We have 4 applications in progress from the festival tour.

Scott Tomsits, Newsletter
Scott welcomed anyone to submit newsletter articles to him at newsletter@3rvs.com

4. Additional Items of Interest
•   Ann Ellis - On July 1 the 3 foot passing law went into effect in Indiana
•   Mona Wills - Proposed putting an electric candle and picture of Susan Hunt at the Festival SAG
•   Roiann Smolinski - Has had people ask for tech tee reorder.  Decision was for Roiann to get a list of people who want to place an order.
5. Good of the Order

6. Adjournment
Meeting adjourned. 9:00 pm
Minutes by Secretary Jennifer Altherr

THREE RIVERS VELO SPORT
MEETING MINUTES
June 6, 2019

1. Call to Order
Meeting called to order 7:33 PM by Patrick Stelte. 
Officers present included:  Patrick Stelte, Doug Wintin, Dave McComb, Amy Copeland, Randy Rozewicz and Scott Tomsits.  Welcome extended to all in attendance including:  Steve Pequignot, Phil Snider, Shane Powell Kent and Anne Ellis, Brad Garner and Mona Will.

2. Passage of Minutes
Passed unanimously

3. Ball hat vendor presentation by Shane Powell
- One size fits all price of $20 with 3RVS logo patch for $15. 
- Shane will work to have a sample hat at Summit City Bicycles
- All sales will be with Shane Powell.  He will offer open windows for bulk purchasing
- Marketing will be on the club’s website and Facebook page
- Shane is designated at an official 3RVS vendor
- All of the above bullet points were approved unanimously by club members in attendance

4.  Ride with GPS presentation by Kent Ellis
- Kent proposed a club account of $250 for all-club-member access
- All 3RVS rides would be uploaded to site for download by club members
- Members in attendance questioned the yearly expense to have a closed account only accessible to club members.  $250 would provide exclusive access
- Questions regarding easy printing of maps and cue sheets

5. Officer Reports
Secretary
May minutes passed earlier in the meeting

Patrick Stelte, President 
- July club meeting will be Wednesday, July 10th @ Georgetown library starting at 7:30pm.
- Festival Tour pre-registration was 74 as of June 6th, the most ever online.

Hugh Smith, Treasurer (presented by Patrick in Hugh's absence)
Revenues include Festival Tour registrations, club memberships and race sponsorships.  Expenditures include Festival Tour refund and down payment of Festival Tour.  15% of all race sponsorship money goes into the club’s general fund

Doug Wintin, Touring
- Group Riding Guidelines under review.  Doug proposed minor changes to Rule C, subsection 1) language specific “Rides may be designated aerobar permitted use inside the group for training purposes by experienced riders.”; Rule C, subsection 2) “aero-bar friendly rides” language taken out designating specifics rides and replaced with a more general description of “Such rides will be listed on 3RVS ride schedule and website under review of touring director.”
- Rule G) Add new state law passage on 3-foot passing by motorist of bicyclist.
- Add rule for non-traditional road bikes on club rides: language states touring director and ride leader have last say in riding style of group and riding placement of non-traditional bikes on group rides for the safety of the group ride, i.e., in the back of the group.  Non-traditional road bikes designated include:  recumbents, tandems, hybrid bikes, e-bikes, hand crank bikes, etc.  Extra language covered rider experience, changing criteria and reinforcement of rider leader as last word for the safety of the group.
- A great deal of discussing offered pros and cons to changes with an agreement to continue at next month’s meeting.  Also, all attendees were in agreement that no bike should have a flag attached due to visual impediment.

Dave McComb, Racing
- June 4th time trial was a success as 19 riders participated with 3 categories of winners
- Beckman and Lawson; Wagner sponsorships

Randy Rozewicz, Off-Road
- Parks Department has delivered materials to help maintenance of Franke trails
- Trails are closed periodically to dry out
-Franke trails updates @ Franke MTB on Facebook

Publicity, Pamela Fennell
- Festival Tour SWAG bags have arrived
- May 23rd Library sponsored public seminar about Trek the Trails and local cycling activities was a success.  Pamela answered questions about local cycling groups, events and support

Amy Copeland, Membership
Total Memberships
Members 270
 Family 146
 Individual memberships 124

Scott Tomsits, Newsletter
- Newsletter sent out May 31st

Mike Heyes, Webmaster (report by Patrick in Mike's absence)
- Installed latest security update, now at v.3.9.6
- Reorganized website menus simplifying and removing out-of-date links and sections
- Added two Saturn Ride route maps to Weekday Rides listing
- Updated Monday Meanderings and Musings ride schedule page
- Added new Rouge ride schedule page
- Published Mona Will’s CARES, President’ Message and Newsletter


6.  Additional Items of Interest
- Summer Solstice Ride, Friday, June 21st @ 8pm from Swinney Park to Tillman Park with ice cream bars at Tillman SAG organized by Steve Pequignot
- Festival Tour Update:  2 free tickets to Sweetwater Sound concert on July 13th were given away from lottery pool of pre-registrants.  Aaron Spruger from Goshen won the tickets.

7. Good of the Order

8. Adjournment
Meeting adjourned at 9:03 pm
Minutes by President Patrick Stelte

THREE RIVERS VELO SPORT
MEETING MINUTES
May 2, 2019

1. Call to Order
Meeting called to order 7:30 PM by Patrick Stelte. 
Officers present included:  Patrick Stelte, Jennifer Altherr, Doug Wintin, Dave McComb, Pamela Fennell, Amy Copeland, Scott Tomsits  Welcome extended to all in attendance including:
 Steve Pequignot, Johnny Grabowski, Jack Campbell, Andrea Egeland, Phil Snider, Roianne Smolinski, Shane Powell and Tim Ellsworth

2. Passage of Minutes
Passed unanimously

3. Officer Reports
Jennifer Altherr, Secretary
April minutes passed earlier in the meeting

Patrick Stelte, President 
- Festival Tour Report - 4 sock designs shared by Doug.  Those present selected version 2, royal blue with non-connected logo.
- Fort Wayne Trails Presentation - May 23 at 7pm Fort Wayne Trails is a presentation at the library for the public about bike trails.  They are seeking a representative from 3rvs to talk about club cycling activities.   Pamela Fennell volunteered to represent 3RVS.

Hugh Smith, Treasurer (presented by Patrick in Hugh's absence)
Revenues include Meijer race sponsor, Alliance Property Mgmt. Race sponsor, memberships festival tour registration, tech t-shirts.  Expenditures include racing payouts, festival tour swag bags.  Racing balance changed with sponsorships and payouts.  Franke Fund balance unchanged from previous month; Cyclocross balance unchanged from previous month

Doug Wintin, Touring
- Good turn out for the Ronald McDonald Charity Ride - Takeaways for next year are: work on starting at the advertised time and ensuring space between the distance groups
- Doug proposed that the club get Ride With GPS premium subscription at $80/year
- Doug would use it to update some of the club's routes.  Doug's request was approved
- Doug is going to try something new with the C group rides where there will be 4-8 potential ride leaders.  Sign Up Genius free software will be used for ride leaders to sign up to lead rides
- Doug is looking for ride leaders to enable the club to have E rides; could be on the road or on trails.  If anyone is interested please contact Doug at touring@3rvs.com
- New weeknight ride:  Every other Monday at 6pm at Souder’s FEED in Grabill.  Ride Leader Andrea Egeland, pace 16-19 mph for 25 to 35 miles.

Dave McComb, Racing
- Reordered race clothing
- Completed race payout calculations
- Shored up sponsorships for 2019
- Provided all riders race receipts
- Created TT schedule - New Have start location on Tuesdays.  Details will be on club Facebook page.  Dates:  May 7, June 4, July 16, August 20 @ 6:30pm

Randy Rozewicz, Off-Road (Patrick presented in Randy's absence)
- MOU with Franke Park has been signed for a 3 year contract with Fort Wayne Parks Dept.
Pamela will write a newsletter article
- Destination ride schedules for the season have been submitted and approved
- May 11 Franke Park trail maintenance day - weather permitting
- Franke Park rides begin on May 6, Mondays and Wednesdays @ 6:30pm

Publicity, Pamela Fennell
- Journal Gazette article featuring Mona Will
- Pouches for the Festival Tour have been designed and ordered
- Festival Tour rack cards have been delivered to bike shops
- There will be a drawing amongst early Festival Tour registrants for two Eli Young Band concert tickets on the evening of July 13th.

Amy Copeland, Membership
Total Memberships
Members 245
 Family 116
 Individual memberships 129
27 brand new members this year (who weren't members last year)

Scott Tomsits, Newsletter
- Newsletter sent out May 1

Mike Heyes, Webmaster (report by Patrick in Mike's absence)
Working on new website design and looking at moving to new theme next year.  Mike will not use the allocation of club funds to make changes this year.

4.  Additional Items of Interest
- July Club Meeting - Patrick discussed the July club meeting issue with it falling during the holiday.  Library rooms are booked the entire following week.  Decision was made for Patrick to find a different library branch to meet on July 11
- 2020 Annual Club Party - Decision made for the date of January 10, 2020
- Mona Will Suggestions (presented by Patrick) 1. Add photos of board members and short biography to use on our website.  Club officers will create their own brief bios, photos to be determined; 2.  Create an Instagram account for the club.  Mona feels it would increase membership.  Patrick said he would let the group think about the idea
- Festival Tour Update - (reported by Patrick in Kent's absence) 30 early registrations received, sock designed in the final stages and SWAG bag designed and ordered.
5. Good of the Order
- Shane - follow up to last month's discussion about 3RVS cycling hats:
Flex fit hat no longer available
Flat bill ball cap (trucker style) didn't embroider well
One size fits all hat embroidered well - $14 club cost with embroidery, sell for $20
Embroider for stand-alone patch is $12 club cost, sell for $15

6. Adjournment

Meeting adjourned at 9:01 pm

Minutes by Secretary Jennifer Altherr

THREE RIVERS VELO SPORT
MEETING MINUTES
April 4, 2019

1. Meeting called to order 7:30 PM by Patrick Stelte. 
 Officers present included:  Patrick Stelte, Hugh Smith, Doug Wintin, Randy Rozewicz, Scott Tomsits.  Welcome extended to all in attendance including:  Steve Pequignot, Johnny Grabowski, Jack Campbell, Phil Snider, Jade Kelsey, Kay Lynn Isca and Shane Powell.

2. Passage of Minutes - Passed unanimously

3.  Ride of Silence Presentation by Jade Kelsey - Jade is president of Bicycle Friendly Fort Wayne and BFFW has sponsored the local version of Ride of Silence since 2011.  In order to be a sponsor, BFFW must provide liability insurance.  The cost is now prohibitive and Jade requested that The Ride of Silence be added to the 3RVS ride calendar to cover insurance requirements.  To cover the club’s insurance requirements for ride leader, Jade became a club member at the meeting and the ride was added to the 3RVS schedule.

4.  Librarian Kay Lynn Isca Presentation - Kay holds a monthly library “What’s New, What’s Next” meeting for the public concerning local current events.  On Thursday, May 23rd Kay will host a public meeting updating Fort Wayne trails.  She would like a cyclist or two from the club to be available to answer questions from the public about local cycling opportunities.  Anyone interested in answering questions can e-mail president@3rvs.com.  There will be a main speaker about trials to generate public interest.

5. Officer Reports

Patrick Stelte, President 
- No president's report this month.

Hugh Smith, Treasurer
Revenues for tour registrations, tech shirts, memberships and Cyclocross fees.  Expenditures: Three Rivers Festival sponsorship.  A new account was added:  Cyclocross Project.  This fund is to be used to maintain and promote cyclocross at Franke Park.  Racing Fund (unchanged from previous month); Franke Fund (Unchanged from previous month)

Doug Wintin, Touring
- Ride leaders for weeknight and weekend have been confirmed.  Most ride leaders are renewals from last year.  Co-ride leaders have been added to almost every ride.  Doug is looking to add co-ride leaders to “C” and “D” group weekend tours.  Anyone interested can contact Doug at touring@3rvs.com 
- Doug is checking current routes on future rides and is updating maps.
- RMHC is a 3rvs sponsored ride and Doug is in need of 8 ambassadors, 2 for each distance.  If you are interested, please contact him at touring@3rvs.com 


Dave McComb, Racing (No Report)

Randy Rozewicz, Off-Road
- Franke Park MOU (Memorandum of Understanding) has advanced to the final stages and is close to approval.  The document is scheduled to be signed at the Park Board meeting on Friday, April 19th @ 10am.  It is a 3 year agreement for 3RVS to manage the Franke Park trail system.
- Randy is organizing an IBC instructor seminar and will promote 3RVS at the event.
- Mondays and Wednesdays @ 6:30pm are organized ride days at Franke, weather permitting.

Publicity, Pamela Fennell (Absent, report submitted)
- Three Rivers Festival Tour rack cards have been distributed to different bikes shops and venues including Michigan.  Also, received approval from Festival Tour committee for SWAG bag purchase for participants to Festival Tour

Amy Copeland, Membership
- Total Memberships 231:  110 Family, 121 Individual memberships
- 23 new members not on last year’s list.

Scott Tomsits, Newsletter
- April newsletter distributed on the 1st with a second edition on April 2nd including an article from club member Krista Stockman regarding club kits in a number of states in the U.S.

Mike Heyes, Webmaster (Absent)
- Before the meeting, Mike asked for up to $200 to update the look of the club website.  Through e-mail communication, officers approved the expenditure and Mike will report on his endeavor.

6.  Additional Items of Interest

7. Good of the Order
- Club member Shane Powell made an offer to produce a “3RVS hat” for purchase.  Officers and club members in attendance gave a positive response.  Shane was directed to come up with a price point, distribution and marketing plan.  He will report his findings through e-mails to officers and at future club meetings.

8. Adjournment

Meeting adjourned. 8:55 pm

Minutes by President Patrick Stelte