Club Meeting Minutes for April 3, 2014

*Officers present
Patrick Stelte President
Patrick Stelte Interim Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Kathy Boling Newsletter
Wendy Vieyra Publicity
Tim Claypool Secretary
*Officers absent
Jerry Witham Racing
Mike Heyes Webmaster

Meeting called to order and welcome of guest and members 7:30 PM.

-Steve presented 2 candidates for the office of treasurer. Both were invited to the April meeting for election. Hugh Smith being in attendance and no other nominees presented, Hugh was welcomed as the treasure. Steve and Patrick explained the Excel spread sheet that has been developed to aid in the ease of the task.

-Reading of the minutes for meeting of March 6, 2014. One type error was noted. The date for the time trial series Colavita should read as May 18th of this year. Patrick made a motion to accept minutes and corrections Wendy seconded. Motion carried.

-Treasurers report by Patrick - explained the income and debits.  Phil noted the absent figures for Franke Park project (last reported as $1090.41), Jerseys (last reported as -$1783.90), and Jersey bins (last reported as -$130.00). Spread sheet to be up dated to reflect current numbers.

-Touring report presented by Steve. Opening day-Welcome ride is set for April 6, 2014. Steve explained the different skill pace levels and hoped to have ride leaders for each group. Welcome rides will continue once each month until September. The official club ride for April 27th will be the Ronald McDonald House fund raising ride starting at Kreager Park. Many 3RVS officers have been assisting with this program. Additionally club members are encouraged to assist with this effort by becoming a ride ambassador. Distance levels for the tour are 15, 26, 45, & 65 miles. The tour will have a full line of support and sag stops. Due to other commitments the leaders of the Courteous Mass rides have discontinued at this time. Steve will accept volunteers who wish to continue this event.

-Off road report presented by Phil. Due to weather and trail conditions few rides are planned. April will be trail work days. April 24th to the 27th will be the Subaru Trail Care Crew event.Phil hopes the trail to be dried out and usable for regular rides in May.

-Newsletter report presented by Kathy - reminder to submit newsletter worthy information to Kathy before the 18th of each month. All listings will be forwarded to the webmaster. Kathy wanted to assure club members are aware of events and news through the newsletter before being listed for the general public. This will also reduce work load to webmaster with updated and confirmed information.

-Membership report presented by Jane - total of 96 family (48 memberships) and 109 single members for a total of 205.  Jane reminds members to sign the form to assure proper coverage with the insurance.

-Publicity report presented by Wendy.  1000 new brochures are ready to go to print for a total cost of $283.43. 

-Racing up-date provided by Kathy. April 15th will start the racing season. Time trials will start Thursday, April 17th.

-Webmaster report sent to officers by e-mail. Update website operating software from version 2.5.16 to 2.5.19. Set up 3 Rivers Festival Tour page. Configured and activated Active.com registration for the festival tour. Mike is still waiting information for Colavita and MTB races.

-Additional items of interest.
-Patrick welcomed Josh Smith from Fort Wayne Trails, Inc.  Josh presented club members with information about the organization. This is a non-government group dedicated to promoting alternative transportation. They attend meetings that concern road repair and planning to assist implement of trails and sidewalks. They also attend DNR meetings to assist their new development planning. As a fund raising event Josh asked members if the club would be co-sponsors for Trek the Trails at $500. The group introduces riders to proper riding procedures and trail use. The rides are each Tuesday and the second Saturday during riding season and are attended by an average of 70 to 80 riders. Anne Ellis made a motion to support the group with Steve second. Motion carried.

-Jim Reilly provided an update for the 2014 overnight ride scheduled for August 23rd. The camp location will be the KOA in Bluffton Indiana. Camp sites have been reserved. Plans continue and registration to be announced soon.

-Anne Ellis with Bike Friendly Fort Wayne asked the club to consider sponsorship for the Ride of Silence. The event will be May 21st at 7:00 PM. The sponsorship is to insure liability for event organizers and insurance for club members.  3RVS members are encouraged to ride this event in memory of fallen riders. Phil made a motion to support the event with Patrick second. Motion carried.

-Fort 4 Fitness planning continues. Event planners have asked for 3RVS brochure’s to be included in the registration packet. Patrick made a motion to print 1000 additional brochures to assure proper coverage. A total of 2000 new brochures will now be printed for club use.  The updated expenditure (*April 3rd) is $344.74.  Phil second motion carried.

-3 Rivers Festival Tour planning continues. A Tee shirt design contest continues for this year’s event.

-Meeting adjourned at 9:00 PM.-Prepared by Secretary, Tim Claypool

3RVS Club Meeting Minutes - March 6, 2014
*Officers present
Patrick Stelte President
Patrick Stelte Interim Treasurer
Phil Snider Off-Road
Steve Pequignot Touring
Jane Lewandowski Membership
Kathy Boling Newsletter
Mike Heyes Webmaster
Tim Claypool Secretary
*Officers absent
Jerry Witham Racing
Wendy Vieyra Publicity

-Meeting call to order & greetings. 7:30 PM
- Patrick welcomed 3RVS sponsored bicycle shops Fort Wayne Outfitters and Summit City Bicycles for Bicycle Expo.  Presenters were Tim and Kara Hall from Fort Wayne Outfitters, and David Coar, James and Al from Summit City. The shops were on hand to show new bikes and equipment. Bikes presented were Trek, Scott, and Specialized. A very wide range of cycles from extreme off road to elite road-race bikes. Members also had a look at shoes, helmets and other clothing and parts.
-8:20 Members were invited to adjourn to the business meeting or check out the offerings from the shops.
-Gary Painter presented to the officers information on the Colavita Time Trial series. Gary asked if 3RVS would be interested in sponsoring an event in Fort Wayne on May 18th of this year. Patrick made a motion to support the event with a financial commitment.  Steve second.
-Reading of minutes for meeting of February 6, 2014. Motion to approve Patrick second by Steve.
-Treasures report by Patrick.  Minimal activity with 2014 membership revenue added to account.
-Off Road report by Phil. Bryan Kelsey asked Phil if 3RVS would add to our newsletter and web site information on a charity ride. This would be a mountain bike ride called “With Love Left Over” in Huntington County on August 9th.  Officers asked for further information before proceeding. 
-Touring report by Steve. Steve provided details for the April 6th 2014 opening day/season of bicycle touring. Steve is expecting a large turn out and is asking members and officers to assist as ride leaders. The pace groups will be from 10 mph to 20+ mph. Steve presented an update on Ronald McDonald House ride to take place on April 27th 2014. 3RVS is a sponsor and assisting with this event.
-Membership report by Jane. The membership cards have been sent to all members. Total members are 66 family and 88 single for a total 154.

-Newsletter report by Kathy. Kathy asks that information be submitted by the 18th of each month for newsletter consideration.
-Mike answered questions concerning web site postings.
-Meeting adjourned at 8:55

-Prepared by Secretary, Tim Claypool

Below, are the monthly 3RVS club meeting minutes:

February 6, 2014
Call to order 7:30 pm by President
*Officers present
Patrick Stelte President
Patrick Stelte Interim Treasurer
Phil Snider Off-Road
Wendy Vieyra Publicity
Jane Lewandowski Membership
Kathy Boling Newsletter
Tim Claypool Secretary
*Officers absent
Steve Pequignot Touring
Jerry Witham Racing
Mike Heyes Webmaster   

-Meeting call to order & greetings. 7:30 PM
-Reading of minutes meeting of January 2, 2014. Motion to approve Jane second by Patrick.

-Patrick welcomed special guest David Coar from Summit City Bicycles. David presented club members with the new discount point system to be replacing the present percentage discount. Starting March 1st 2014 Summit will offer 5% of all purchases in the form of points. The points collect on all sales including bikes, repairs, equipment, clothing, sale items and fitness equipment. Points accumulate and spend as follows. Earned Sept-Nov must be spent Jan-Feb *earned Dec-Feb must be spent April-May *earned March-May must be spent July-Aug *earned June-Aug must be spent Oct-Nov. Points would be e-mailed to the club member. Member must supply store with e-mail address at time of purchase. This discount will be offered to only paid members of 3RVS. Questions and clarification of system followed presentation.

-Treasurers report by Patrick. For January we had 2 debits and 1 credit. The club continues to receive revenue from membership renewal.  January expenditures were minimal.

-Touring report from Steve by Patrick. Steve is working with 2 members forming a group of riders in the 10 to 14 mph pace. The group would be flexible yet still utilize the same route as faster groups on the weekend rides.  Steve will report further once plans are confirmed and personnel are committed.

-Off Road reported by Phil. Phil offered members present a DVD copy of the Chilly Challenge ride. Phil is working with parks department to reroute a trail at Franke Park. The reroute is behind schedule due to change in personnel in the parks department. Phil expects to soon be back on track with project.  Off-roaders at present are cross country skiing due to weather conditions. Phil presented the club with a program aimed at High school MTB riders. National Interscholastic Cycling Association or NICA is a nationwide program that provides leadership and governance of local leagues to produce quality mountain bike events and supports every student-athlete in the development of strong body, strong mind and strong character through their efforts on the bike. A club member is interested in forming –promoting the group. Phil asked if the club would be interested in supporting this group. After discussion Patrick asked if an NICA member would collect data and present to the club with facts and findings before moving forward with support acceptance. Members present agreed with Patrick to entertain a presentation by member.

-Newsletter reported by Kathy. Kathy has changed the format with the newsletter for ease in use and presentation. Kathy would like information for newsletters by the 15th of the month and no later than the 18th to assure sending out in a timely manner.

**Kathy and Jane have been working on membership cards. The cards will have members name and activation date. Cards will be sent by e-mail to members. These will be needed for discounts at local bike shops. Kathy will send out an alert to remind members to renew their dues.
-Membership reported by Jane. 58 family memberships and 76 single memberships -134 memberships with a total of 192 members. For members signing up on line the registration qualifies as their signature for the release waver.
-Publicity reported by Wendy. Working with Kathy to improve and update 3RVS brochure. Cost and quantity were discussed. The best value was printing of 1000 at $264.89 once the final designed is approved by officers. The Festival ride has been listed with Bicycle Indiana.

-Webmaster Report:  1) updated Forum with latest security update.  2) Removed two spam accounts from the Forum membership. The number of these has slowed down lately, but still require periodic checks to remove bogus accounts and posts.  3) Provided a link to Gary Painter at the 2013 World Time Trial Championships in Italy. I don't remember seeing this anywhere, so I added the story to the website. It would be nice to see more racing and other stories on the website. The last racing story before this was in 2011!!!  4) Renewed the Private Registration add-on for the website. It costs $41.97 for three years. What this does is hide the domain registration information that anyone online can see by using Whois.
-Additional items of interest. Patrick is on the board with Fort 4 Fitness. The organizers continue to make strides to improve the event. The largest concern by attendees was cost. The board is working to drastically reduce the cost. The goal is to increase ridership in all levels of the event. Fort 4 Fitness will partnership with Arts United, IPFW, Downtown Improvement District (DID), Fort Wayne Trails, and City of Fort Wayne to make this year and future events a ride to remember. 

-Overnight Ride/Camp is being proposed by Jim Reilly. Jim led a ride to Pokagan State Park last year with great success. This year’s proposal is to a park-camp at Ouabache State Park in Bluffton with a shorter distance and to encourage more riders to the event. Jim asked for support from different levels of the club. During the July 3, 2013 meeting officers approved providing funds to reserve camp sites. All funds were repaid through rider fees for those participating. Members voted for and passed Jim’s proposal. The date is set for August 23rd & 24thth.  Jim will follow up with more details during riding season.

-Trail Care Crew In sponsored by Subaru. Diana Carranza (NITRO) provided the information on this event coming April 24th to the 27th.  A full schedule of events to include meeting with the land management. Assessment of the target project. Training and hands on trail building-improvement project with a group ride the last day of the event. Diana asked for help and support from the club.

-Three Rivers Festival Tour will be directed by Luis DeVeyra. Luis has been working to line up all aspects of this event. Patrick, officers, and members present expressed their appreciation for Luis continued efforts and success in the quality of this event.
-Good to Order. There are tentative plans to invite area bike shops to March meeting to show new products. Details should appear in March newsletter.

Meeting Adjourned 8:55 pm.

Prepared by Tim Claypool

 
THREE RIVERS VELO SPORT MONTHLY MEETING MINUTES

January 2, 2014
Call to order 7:30 pm by President
*Officers present
Patrick Stelte President
Earnie Williamson Treasurer
Steve Pequignot Touring
Wendy Vieyra Publicity
Jane Lewandowski Membership
Kathy Boling Newsletter
Tim Claypool Secretary
*Officers absent
Phil Snider Off-Road
Jerry Witham Racing
Mike Heyes Webmaster   

-Meeting call to order & greetings. 7:30 PM - Downtown library meeting room B.

-Election of officers. Officers listed above will remain in office for 2014.
Exception was Treasurer Earnie Willamson. Earnie has stepped down as club treasurer leaving this office open.

-Patrick welcomed Guests Lisa Pacula and Dan Grotrian representing Ronald McDonald House on the Parkview campus.
Lisa and Dan presented club members with the RMH spring cycling tour. The tour is to take place April 27, 2014 with a start location of Kreager Park. Highlights include a family fun ride on the greenway and a road ride with 40 and 60 mile options. Road ride may include a half way sag stop. Plans continue to form.
Lisa shared the mission of RMH and how funds are acquired. The bike tour would be one of the many ways of raising funds through events. Dan and Lisa asked 3RVS to assist with mapping, and marking of the road ride. Also, requested help with guidelines on SAG stops and how they impact the ride. The club was asked to designate this event as our scheduled weekend ride. Patrick called for a vote by members present to support this event. The motion was passed. Steve as touring director agreed to support the event and help guide organizers. 

-Reading of minutes for meeting November and December 2013. No corrections noted.
Motion to accept by Jane second by Patrick.

-Treasurer report by Earnie. Earine provided a closing statement for the 2013 year. Turning over files and supplies to Patrick for the next treasurer.

-Touring as reported by Steve. Offical touring season is closed. Steve invites riders to check their newsletter and the web site for winter events.

-Racing No report. Patrick will ask Jerry for the schedule of events for the 2014 season.
(Note: Jerry’s work schedule does not allow him to be present at club meetings.)

-Off road reported by Earnie. The Franke trail group has built 3 new bridges.

-Publicity reported by Wendy:  Collecting information for 2014 Festival Ride.

-Newsletter reported by Kathy. The combined Jan/Feb will include upcoming events. An e-mail alert will be sent of special events.  .

-Membership reported by Jane. New and renewal membership continue. Numbers to be updated later.

-Web Master no report this month.

Additional items of interest…….

-Rose Medrum, Director of the Huntington Challenge presented the club with an outline addressing the officers concerns. All concerns were answered and plans are underway to correct issues. Patrick asked how and why the Challenge has changed from previous years. Rose explained the changes and was able to answer additional questions. Earnie supplied information that would allow HC to purchase their own insurance coverage for the Challenge. This would remove liability from 3RVS. Rose asked that the club could/would continue as competitors in the event.   No vote was taken at this time.

-Chilly Challenge wrap up:  75 riders on New Year’s Day. Additionally there were 11 volunteers and a few club members stop by to visit. Cost of supplies was $285.67 minus $67.00 in donations with total club cost of $218.67.

 After 6 years of service Chilly Challenge director has stepped down.  It is the former director’s intent that someone with new and exciting ideas take over.

Meeting adjourned at 9:00 PM

Prepared by Secretary Tim Claypool

THREE RIVERS VELO SPORT MONTHLY MEETING MINUTES

December 6, 2013
Call to order 7:00 pm by President
*Officers present
Patrick Stelte President
Earnie Williamson Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Wendy Vieyra Publicity
Jane Lewandowski Membership
Kathy Boling Newsletter
Mike Heyes Webmaster
Tim Claypool Secretary
*Officers absent
Jerry Witham Racing


-Meeting call to order & greetings. 7:00 PM

-Patrick welcomed members to the annual holiday party.

-Treasurer report was offered to any member wishing a copy.

-Patrick reported the upcoming special event/meeting for March. Officers will put plans in place to invite local Bike shops to the meeting to present new products for sale. Will also consider the idea for members to bring their own bike equipment for sale or trade.

-Phil announced the Christmas lights ride scheduled for December 19th starting at Lawton Park. Riders will tour the city checking out the light displays and end the ride with refreshments provided by Summit City Bicycle.

-Patrick invited members and guests to enjoy the meal of Smokey Bones and Casa favorites provided by the Club. Also included was carry-in of a great selection of deserts provided by members.

-Following the meal was a presentation by Dawn Richie with an update of the Fort Wayne trails.
At the end of the presentation 2 club members were honored with a certificate for their work a trail rangers. Honorees were Kathy and Louis for their continued support and dedication to safe clean trails.

-A raffle was held for all attending included gift cards form local restaurants, gas stations and bike shops. Also 2 club jerseys were given as attendance prize.

-The “meeting” is adjourned. Members were encouraged to continue to visit.

 Prepared by Tim Claypool

THREE RIVERS VELO SPORT MONTHLY MEETING MINUTES

October 3, 2013
Call to order 7:30 pm by President
*Officers present
Patrick Stelte President
Steve Pequignot Touring
Phil Snider Off-Road
Open office Publicity
Jane Lewandowski Membership
Kathy Boling Newsletter
Tim Claypool Secretary
*Officers absent
Jerry Witham Racing
Earnie Williamson Treasurer
Mike Heyes Webmaster

-Meeting call to order & greetings. 7:30 PM.

-Reading of minutes for meeting September 5, 2013.
Motion to accept by Phil, second by Patrick.

-Nomination of publicity director.
Patrick nominated Wendy Vieyra. With no other interested members present, nomination approved.  Donna left the publicity position with all the needed events up to date and instructions for the successful transition for the new director. Patrick thanked Donna for her service and welcomed Wendy.

-Treasurer report by Earnie and presented by Patrick.
Earnie has made donations to Saturn Church and St. Patrick’s Church for the use of their property as a ride start-stage area. Discussed a perspective claim to insurance.

-Touring report by Steve.
This year’s touring rides wrap up at the end of October. Winter weekend rides to be announced later. Patrick congratulated Steve on the photos of the Huntington Challenge.

-Racing reported by Kathy.
Cycle cross rides continue on Tuesdays & Wednesdays. Race director wants to work with new riders interested in the fundamentals of racing including training and advise.


-Off Road reported by Phil.
The trail in Franke Park had been re-routed to avoid aggravating the tigers at the zoo.
October is Franke trail month. Events to include “Take a Kid Mountain Bike Riding” to introduce young riders to the trails. A work day (second Saturday) is scheduled to cover exposed tree roots and blow leaf from the trail. Monday night rides will continue through the 13/14 winter season. Ride guide is 15 degrees or more with snow of 3 inches or less. As weather permits rides turn to cross country skiing.

-Newsletter reported by Kathy.
Combining November/December and January/February newsletters. Will send off e-mail alerts of coming events.

-Membership reported by Jane.
New applications continue to come in for membership. New members signing up this late in the year are considered as memberships for the remaining of the year and the New Year. (Signing up in September 2013 will extend membership to December 2014.)
Family membership 76 (152) single membership 158 total of 310 members.

-Additional items of interest.
Jersey ride scheduled for October 5th. Patrick and Kathy will shop for supplies and finalize plans.

-Due to the loss of our meeting room at the church the meetings will be moved to the down town library. Same time 7:30 in meeting room B. Left side of building when entering from the front plaza. Use library card if parking in the garage or patron lots.

-Discussion for a few ideas concerning the holiday party / December meeting.
Ask Dawn Ritchie to return to update riders on trial development. Discussed menu offerings.
To be continued at November meeting.

Meeting adjourned 8:30

Prepared by Tim Claypool

This Friday, October 11th at 6:30 pm COURTEOUS MASS Ride from Lawton Park Greenway path next to the Skate Park parking lot. All are invited to enjoy this hour long social ride of 11 miles through downtown that will end with a food or drink at the downtown eatery. The ride will end after dusk, so make sure you have a blinker light and/or headlight on your bike.

Patrick

I received a message this week from Amy Hartzog from the City that parts of the Maumee path between Pemberton Dr. and the trailhead on N. River Rd. will be getting some fresh paving.  Here is a quote, "The Street Dept. will start doing some prep work on the trail over the next week or two and then they will start resurfacing it.  Hopefully, this means it should be resurfaced before the end of the month.  We should have about 2 miles of trail resurfaced!"

Patrick Stelte