Recent Posts

Pages: [1] 2 3 ... 10
1
Latest News / April 2021 club meeting agenda
« Last post by Patrick on April 01, 2021, 01:09:53 PM »
The monthly meeting of 3RVS will be Thursday, April 1st @ 6:30pm at the downtown library, meeting room A.  All are welcome to attend.

 Meeting Agenda:

    Call to Order
    Passage of Minutes
    Officer Reports:
        President’s Report - Johnny Grabowski
        Treasurer - Amy Copeland
        Membership - Rick Bokern
        Social Media - Andrea Egeland
        Newsletter - Scott Tomsits
        Touring - Michael Souers
        Off-Road - Randy Rozewicz
        Racing - Dave McComb
        Publicity - Pamela Fennell
    Additional Items of Interest
    Good of the Order
    Adjournment

Thank you again for your participation in Three Rivers Velo Sport.
2
Latest News / March 2021 club meeting minutes
« Last post by Patrick on March 26, 2021, 03:44:36 PM »
3RVS Meeting Minutes - March 2021
● Call to Order at 6:32PM by Johnny Grabowski
● Officers present included Johnny Grabowski, Amy Copeland, Rick Bokern, Dave McComb, Andrea Egeland,
Scott Tomsits, and Pamela Fennell
● Also in attendance were Shane Powell, Marty & Roiann Smolinski, Ray Vasquez and Wife, Michael Souers,
Mona Will, Patrick Stelte, Phil Snider, Jack Campbell
● Passage of February Meeting Minutes
● Officer Reports
○ President’s Report - Johnny Grabowski:
■ Club Brand Refresh - New logo design concepts have been narrowed to 6 designs.
Johnny will distribute to officers and other select members to get votes toward selection of
the final design concept, which will be fine-tuned and used as the basis for an overall
3RVS brand refresh.
■ Mirro Center contacted Johnny that 3RVS has the right of first refusal for January 8, 2022
for next year’s 3RVS Awards Banquet. It has not been reserved as of yet. Johnny asked
for input on whether to secure the reservation - if we reserve and cancel, then we will be
charged. Amy brought up the higher costs for the event having been at the Mirro Center
and the reduced revenue 3RVS experienced in 2020. Johnny decided that he would just
wait.
■ Spring Awards Banquet event to replace canceled January event - are officers still in
agreement that we should put together an awards banquet at Franke Park? Need
someone to check availability so that we can schedule dates. Amy will check on
availability.
■ Touring Director - Shane has resigned from the Touring Director position. Johnny accepted
Shane’s resignation and thanked him for his service and willingness to help until the
position is filled. Per the 3RVS constitution, the open Touring Director position will be
announced in the next newsletter. Shane had reached out to Michael Souers to see if he
would be interested. Michael introduced himself and his history with the club. His
background is more tied to racing, but he would be willing to take the position on if there is
no one else interested. Johnny assumed the Touring Director responsibilities, and
appointed Michael Souers to assume those responsibilities in the interim, until the club
can complete the process for electing a new Touring Director.
○○
Treasurer - Amy Copeland
■ 501(c)(3) filing is still in queue for IRS review / approval
■ Lease agreement for Youth MTB Team to lease trailer from Ray Vasquez is complete and
signed.
■ Amy is in a discussion with the insurance agent to review the club’s insurance coverage
and make sure it addresses current needs.
■ Financial Report: Income included new memberships. Expenses were related to Jr Racing
trailer lease, acquiring bikes, and MISCA registration.

○ Membership - Rick Bokern
■ 183 current members (80 individual memberships / 49 family memberships)
■ Keeping 2020 members on roster through Awards Banquet in Spring (102 members who
have not renewed yet for 2021)
■ Memberships are coming in online and in mail.
■ NICA also has 6 memberships
○ Social Media - Andrea Egeland:
■ 3RVS email addresses for all Officer positions have been created. Andrea emailed and
handed out hard copy instructions for accessing the accounts, and advised everyone to
check their junk mail folders.
○ Newsletter - Scott Tomsits (not present)
■ Johnny will submit article to be sent out in mid-March newsletter
○ Publicity - Pamela Fennell: N/A
○ Touring
■ Touring season start date / schedule: TBA. Shane is willing to put together a schedule for
the next 2 months, and Michael Souers offered to assist in the interim.
■ Weeknight Rides: we need commitments from weekday ride leaders regarding what
weekday rides they are planning to lead regularly. Deb Watts has stated that she will
continue the Tuesday Kreager ride. Per Andrea, all Weekday Rides we currently have
commitments for are listed on the 3RVS website.
■ Ride Leaders: we need to secure ride leaders for the 2021 season. Shane will talk with
past ride leaders to find any that may still be interested in returning as ride leaders.
■ Shane offered to get Michael the Ride with GPS account information, so maps can be
made available.
○ Off-Road - Randy Rozewicz (not present)
○ Racing - Dave McComb
■ Passing of John Joseph last week was noted. It was a sad loss. He was a huge supporter
of NEIC
■ NEIC is progressing.
■ The Jr racing team is working toward hosting a youth-only race to be held at Franke Park
in September.
■ Jake told Patrick that Fort Wayne Parks & Recreation does not want to allow camping at
Franke for the race. Patrick is going to try to work with the Parks Department to get a
camping solution.
■ Johnny requested a newsletter article about the youth bike league’s progress.
■ Dave has decided not to host the State Road Race this year. He wants to wait to see how
things work out this year.
● Additional Items of Interest
○ Festival Tour - Mona Will
■ Rack card design is complete. Being sent off to the printer.
■ Registration is open with some already signed up.
■ Roiann is the volunteer coordinator. Some volunteers already signed up, but more
volunteers are needed
■ Festival Tour logo complete
■ Jersey design has been presented
■ Registrants will receive regular updates via electronic newsletter
■ Discounts will be given to other bicycle clubs who sign up with groups of 5 or more.
● Good of the Order
○ Ride RMHC is not being held this year (2021).
○ Chili Challenge 2022 - Mona Will - no venue has been reserved yet. Time to move from previous
location? Members suggested Franke Park. Shoaff Park is another option.

● Adjournment
○ Meeting adjourned at 7:55PM
Minutes taken by Roiann Smolinski
3
Latest News / March 2021 club meeting agenda
« Last post by Patrick on March 04, 2021, 02:21:09 PM »
The monthly meeting of 3RVS is Thursday, March 4th @ 6:30pm at the downtown library, meeting room A.

 Meeting Agenda:

    Call to Order
    Passage of Minutes
    Officer Reports:
        President’s Report - Johnny Grabowski
            3RVS brand refresh update
        Treasurer - Amy Copeland
        Membership - Rick Bokern
        Social Media - Andrea Egeland
        Newsletter - Scott Tomsits
        Publicity - Pamela Fennell
        Touring - Shane Powell
        Off-Road - Randy Rozewicz
        Racing - Dave McComb
    Additional Items of Interest
    Good of the Order

Thank you again for your participation in Three Rivers Velo Sport.
4
Latest News / January 2021 club meeting minutes
« Last post by Patrick on February 04, 2021, 02:16:59 PM »
3RVS Meeting Minutes - January 2021

    Virtual meeting held via Zoom

    Officers present include John Grabowski, Jennifer Altherr, Dave McComb, Amy Copeland, Andrea Egeland, Shane Powell, Pamela Fennell, Kent Ellis, Scott Tomsits, Rick Bokern, Randy Rozewicz
    Welcome extended to all in attendance including Roianne Smolinski, Ed Lines, Patrick Stelte, Mona Will, Heath Hurst, Ryan Bauer
    Call to Order at 7:30PM by Johnny Grabowski
    Passage of Minutes with noted corrections
    Officer Reports
        President’s Report - Johnny Grabowski:
            Annual Officer Elections
                Due to Kent Ellis resignation for Membership chair and Rick Bokern accepting a nomination for the role with no contest, Rick Bokern will now fulfill the role.
                John asked if anyone would like to nominate anyone for any position. No nominations. All agreed to maintain current officers.
            Johnny nominated Amy Copeland for Vice-President. Amy accepted. All agreed.
            Club Brand Refresh - Johnny started a conversation with Coleman Gieger, who agreed to do design work free of charge. He is a trained designer. The direction is to support all types of bike riding and use club colors. Coleman will create ideas, and Johnny will form a committee. Club colors are per the 3RVS constitution, so any change there would require passage of an amendment. There is demand for club kits and Andrea needs the new logo for the new website.
        Treasurer - Amy Copeland
            Membership renewals for December went well and will be reflected in next month's statement.
            Amy expects to get information on the 501(c)(3) filing by the end of January. 
            This year's expenses were higher than normal, with the annual party being the most expensive ever. 
            Amy will investigate League of American Cyclist insurance coverage and compare it to our current club insurance.
            Shane purchased materials for and built shelving for the new storage unit. $563.48 reimbursement approved by all.
               Expenses: $110.10
               Income:
        Membership - Kent Ellis
            225 memberships, 306 adults. 
            Drawings for prizes
                Renewing membership by January 1:  Mike Lubbehusen will receive a no cost membership next year
                Chilly Challenge Winners Drawn
                    Fred Bailey
                    John Krueger
                    Julie Wolfe
                    James Snyder
                    Victoria Kruse
        Social Media - Andrea Egeland:  N/A
        Newsletter - Scott Tomsits
            No newsletter for January. Will likely put out a newsletter for February.
        Publicity - Pamela Fennell: N/A
        Touring - Shane Powell
             Zwift and Show 'n Go rides are being held.
        Off-Road - Randy Rozewicz
            Storage container - Thank-you to Shane and Andrea for helping with storage container shelves. We are ready to move items from the storage unit rental into the storage container. Randy will ask the Parks Department for gravel leading up to the storage container. 
            There has been unauthorized work on the Playground trail at Franke. Unauthorized work must stop.
            Randy will meet with Dave McComb about the cyclocross course.
        Racing - Dave McComb
            Dave is selling 2 ounce Gu type containers of honey.  www.McCombees.com or contact Dave.
            Amy will meet with Dave about the youth mountain bike expense reimbursement requests. They want to lease a trailer.
            Dave will look into purchasing a tent for use at race events. 
    Additional Items of Interest
        Shane Powell - Since we are pursuing 501(c)(3) status, Shane proposed that we create a marketing strategy for potential corporate donor partners. Shane wants to create a committee to develop this strategy and work to take advantage of the 501(c)(3) status. Some ideas include promoting how club membership benefits donor company employees, club memberships for employees of companies that donate a certain amount. Suggestions for how 3RVS would utilize donor funds include sponsoring a Fort Wayne Trails trailhead, improving Franke Park trails, assisting Heart of the City, and support for our youth mountain bike league. Amy, Dave and Andrea are interested in joining the committee.
        Kent Ellis - Suggests the club focus on membership communication without relying solely on Facebook and/or bulk email. Dave suggests exploring a text notification service.
        Steve Pequignot - Annual club award follow up from last month - Steve was able to get 10% discount extended to January 31, 2021. Club officers need to send applicable award information to Steve as soon as possible.
        Mona Will
            Chilly Challenge - Thanks to all that helped and participated to execute Chilly Challenge as a virtual event this year. We had 22 participants.
            Festival Tour Update - There will be three bicycle events
                Friday July 9 will be an enhanced City Tour
                Saturday July 10 will be a gravel ride
                Sunday July 11 will be a road ride
                There will be discounts for early bird sign ups, as well as for signing up for both Saturday and Sunday events. City Tour is only for registered riders.
                Roianne has volunteered to be a volunteer coordinator. We will need many volunteers to have a successful multi-day event.
            Proposal for the club to sponsor the new Becketts Run trail. There is no cost to sponsor a trail section. It is a two year commitment, with a minimum of cleaning up that section of the trail three times a year. All approved the proposal. 
            Patrick Stelte - For February and March the meetings are scheduled in the library meeting room A. If they get cancelled Patrick will let us know.
            Rick Bokern -  Will 3RVS have a presence at the Trek the Trails rides for membership opportunities? Mona indicates she will be at every Trek the Trail ride and will be the club's liaison.
            Patrick Stelte - Will request a plaque for Kent Ellis for his service as a club officer. 
    Good of the Order
        N/A
    Adjournment

        Meeting adjourned at 8:45PM
5
Latest News / December 2020 club meeting minutes
« Last post by Patrick on January 05, 2021, 02:14:08 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
December 3, 2020
1. Call to Order
● Virtual Meeting called to order 7:34PM PM by Johnny Grabowski
● Officers present include Johnny Grabowski, Jennifer Altherr, Dave McComb, Amy Copeland, Andrea
Egeland, Shane Powell, Pamela Fennell, Kent Ellis, Scott Tomsits
● Welcome extended to all in attendance including Roianne Smolinski, Marty Smolinski, Ed Lines, Robert
(Ray) Vasquez, Rick Bokern, Mary Robbins, Ken Weddle, Patrick Stelte, Steve Pequignot, Tania Glass,
Michael Souers and Mona Will

2. Passage of Minutes
● Passage of November meeting minutes
3. Officer Reports
Jennifer Altherr, Secretary
● November minutes passed earlier in the meeting
John Grabowski, President
● No report.
Amy Copeland, Treasurer
● While researching how to properly manage Youth Racing funds, Amy learned that 3RVS has not filed a tax
return for the past 12-13 years, and the IRS does not have a record of 3RVS as a tax-exempt organization.
○ Amy recommends the club immediately apply for tax-exempt status with the IRS as a 501(c)(3)
charitable organization. Amy is comfortable with the filing process. There is a one-time $275 filing
fee.
○ Establishing this tax-exempt status is especially important because the club received and is
managing the substantial grant awarded to the youth MTB race team.
○ The club will need to file taxes annually. As long as our club income is less than $50K per year we
can file electronically.
○ Amy feels 501(c)(3) status most closely matches the nature of the club. The alternative status is
501(c)(7) which is a social organization, and how we filed previously. For 501(c)(7) status the club
would have to file tax returns for the past 12-13 years.
○ Motion to vote. 100% approval by those present.

● Income: $89.36
● Expenses: $64.20

Kent Ellis, Membership
● 219 memberships, 294 members. Have not sent out a reminder for members to renew as Kent is waiting to
send in conjunction with Chilly Challenge notice.
● Rick Bokern indicated he will accept a nomination for Membership Director.
Andrea Egeland, Social Media
● Almost ready to show the new 3RVS website.
● Request the club to purchase a subscription to Calendar Whiz, a calendar program to facilitate the
maintenance and marketing of 3RVS club rides and events on our website. The cost to manage up to 3
calendars would be $12/month or $99/year (+ tax). Motion to vote. 100% approval by those present for the
$99/year option.
Scott Tomsits, Newsletter
● Newsletter is pending on status of the Chilly Challenge
Publicity, Pamela Fennell
● N/A
Shane Powell, Touring
● Proposed for Chilly Challenge to be a virtual event to avoid group activities in light of COVID-19.
● Shane met with the City of Fort Wayne and Trek the Trails about having Mona as a liaison between the club
and Trek the Trails.
○ The City of Fort Wayne and Trek the Trails approved 3RVS and Summit City Bikes as Trek the
Trails partners.
○ Trek the Trails will be an official 3RVS club ride, and Mona will be the ride leader.
○ Mona will promote 3RVS at Trek the Trails events, and 3RVS will promote Trek the Trails events
via our website and social media. In turn, Trek the Trails will promote 3RVS as an official partner of
Trek the Trails.
Randy Rozewicz, Off-Road
● N/A
Dave McComb, Racing
● Dave talked with Barry at Trailhouse Village Bicycles in Winona Lake. Trailhouse will offer a discount to
3RVS members. Andrea will add the information to the club website.
● On December 1 there was a youth mountain bike club meeting including Scott, Andrea, Dave, Jake, Ray
and Valerie. They discussed how the partnership with the club should work. They want to model the
partnership after the West Michigan Coyotes Team.
○ Ask all youth MTB members to join the club.
○ Youth MTB submit a budget with documentation to the club committee.
○ Youth MTB members want to be able to join the club and add on the fee for their MTB t-shirt online.
Kent will show Andrea how to set this up on Red Podium.
4. Additional Items of Interest
● Steve Pequignot re: ordering of awards for Annual Awards Banquet: Per Steve, 3RVS has utilized Hodges
Badge in the past because they have offered lower prices than local vendors (plaques are $17.95 engraved,
and medals are $3.10). Normal turnaround time for orders is 2-3 weeks. Hodges Badge offered 3RVS 10%
off orders placed before December 25, but Steve will inquire whether they will extend the 10% discount
through the end of January due to 3RVS having to reschedule our event.
● Chilly Challenge: Johnny is in favor of people riding on their own, with no organized ride. In light of Mona's
absence at the meeting, discussions regarding other Chilly Challenge details will take place off line.
● Amy Copeland: Storage unit is paid for through February 2021. Discussion about moving items out of
storage and into the new storage container at Franke Park. Also discussion about building shelving inside
the storage container, ensuring it is locked and secure, and painting the exterior of the storage container to
harmonize with the environment.
5. Good of the Order
● 3RVS member Tim Ellert passed away. Motion to donate $50 to the food bank. Motion to vote. 100%
approval by those present.
6. Adjournment
Meeting adjourned. 8:46 PM
Minutes by Jennifer Altherr
6
Latest News / November 2020 club meeting minutes
« Last post by Patrick on December 03, 2020, 04:40:32 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
November 5, 2020
1. Call to Order
● Meeting called to order 7:30PM PM by Johnny Grabowski
● Officers present included Johnny Grabowski, Jennifer Altherr, Dave McComb, Amy Copeland, Randy
Rozewicz, Andrea Egeland, Shane Powell
● Welcome extended to all in attendance Steve Pequinot, Roianne Smolinski, Marty Smolinski, Phil Snider,
Jack Campbell, Tim Ellsworth, Mona Wills, Jake Fitzmaurice, Patrick Stelte, and two others, with Pamela
Fennel and Angie Quinn both attending via Zoom virtual meeting.

2. Passage of Minutes
● Passage of October meeting minutes

3. Additional Items of Interest
● Christmas Lights Ride (Phil Snider): They don't allow bikes to go through the Fantasy of Lights as usual.
However, the owners of Summit City Bikes are willing to meet us at Lawton Park with refreshments.
Thursday December 17 at 6PM is the tentative date and time.

● Chilly Challenge (Phil Snider/ Mona Will): For social distancing, the size of the barn we've used in the past is
too small for the number of riders we traditionally have. Mona contacted Parks and Recreation to tentatively
reserve Franke Park Pavilion #1, capacity of 296 with a full kitchen. The Parks Department is still willing to
pay the rental bill. Phil says Franke will be suitable for a route. There will be a pre-tour the Saturday before
the ride. Those present approved the new location. Mona will work on how to have people register and sign
waivers online. Proposed food format - 2 chili options, prepackaged cookies, prepackaged utensils. No
self-service. We have missed the publication date for Fun Times, but Mona will see if it can be added online.

● Bicycle Indiana Resource Guide (Angie Quinn): Proposal for club to buy an quarter page ad in the resource
guide for $450/yr. Or, buy a membership to get listed as a resource toward the back and a link on the
website for $100/yr. For 2019 we purchased a listing, according to Kent's analytics we may have had 6 or 7
people who learned about the ride in the resource guide. Last year we determined buying a half page ad
wasn't efficient. Those present agreed to purchasing the $100 listing and link in the resource guide.

● Annual Awards Banquet venue cancellation / alternate plan (Johnny Grabowski): Due to COVID-19,
Parkview Mirro Center is not holding any events at this time. Sweetwater is not an option either. Those
present determined we wouldn't schedule anything in January. Those present decided to look into
availability for Franke Pavilion #1 for March. Amy will check for pavilion availability for a casual event.

● Activities Calendar overview planning: Johnny would like to create a calendar of events

4. Officer Reports
Jennifer Altherr, Secretary (not present)
● October minutes passed earlier in the meeting

John Grabowski, President
● No further items to introduce beyond Additional Items of Interest just discussed.

Amy Copeland, Treasurer
● General fund balance: $xxxxxxxx
● Franke balance: $xxxxxx
● Cyclocross balance: $xxxxxx
● Racing balance: $xxxxxx
● Jr Racing (NICA) balance: $xxxxxx
● Total balance: $xxxxxx
○ Income: Membership, race kit, NEIC Jr race jerseys, NEIC Jr race team fundraiser and grant
match.
○ Expanses: 20' storage container for Franke Park placement ($2,216.76 EFT), Jersey Ride supplies.

Kent Ellis, Membership
● Not present

Andrea Egeland, Social Media
● Continued work on website

Scott Tomsits, Newsletter
● Not present
● November Newsletter was sent

Publicity, Pamela Fennell
● No new publicity topics to report

Shane Powell, Touring
● Proposal to make Trek the Trails an official club ride (pending approval by Trek the Trails)
● Proposal for Mona to be a designated trails leader/ambassador for Trek the Trails and other slow roll type of
downtown rides. The role would be under the Touring Director. Proposal to cover Mona's club membership
fee for next 2 years since her role wouldn't be as a club officer. Angie Quinn said the City of Fort Wayne is
the primary organizer for Trek the Trails, and Fort Wayne Trails is their partner. Angie supports the proposal
to strengthen the relationship with the club. A reason that Shane would like Trek the Trails to be a club ride
is the liability insurance for the Trek the Trails rides. Amy proposed putting the new position in the by-laws.
Shane foresees the role eventually becoming a club officer role. Mona would create a schedule of slow roll
rides for the club. Those present agreed with Shane's proposal to create the position and for Mona to fulfill it.
● Show ‘n’ Go Update: Steve Souers has agreed to host and post rides for the season.
Randy Rozewicz, Off-Road
● The storage container will be delivered next Tuesday. Randy is working with the Parks Department to
prepare the site. Randy is looking into getting the container painted.
Dave McComb, Racing
● The kids' race season was a success. Congratulations to Ray on his new business venture.

4. Additional Items of Interest
● Festival Tour 2021 update (Mona Will): We are making it a 3 day event.
○ Friday July 9th - Fort Wayne Trails/City ride (free registration) in partnership with Fort Wayne Trails
○ Saturday July 10th - Gravel ride out of Columbia City YMCA.
○ Sunday July 11th - Road ride from Sweetwater Performance Pavilion.
● The committee is looking at a discount for signing up for both Saturday and Sunday rides.

5. Good of the Order
● Shane - When do we need to determine awards and order them? Patrick - It takes 4-5 wks for awards to
arrive once they are ordered. September Touring Challenge, Triple Century Awards, Racing Awards, and
any other awards the officers determine.
● Jennifer/Amy/Pamela - Working with Marcus from Summit to possibly have a tire changing clinic in place of
the February City Tour

6. Adjournment
Meeting adjourned. 8:55 PM
Minutes by Johnny Grabowski
7
Latest News / November 2020 club meeting agenda
« Last post by Patrick on November 05, 2020, 09:30:51 PM »
The monthly meeting of 3RVS is Thursday, November 5 at 7:30pm at the downtown library. All are welcome to attend.

Meeting Agenda:

    Call to Order
    Passage of Minutes
    Additional Items of Interest (20 min)
        Christmas Lights Ride - Phil Snider
        Chilly Challenge - Phil Snider / Mona Will
        Angie Quinn - Bicycle Indiana Resource Guide
        Annual Awards Banquet venue cancellation / alt plan
        Activities Calendar overview planning
    Officer Reports:
        President’s Report - Johnny Grabowski
        Treasurer - Amy Copeland (4 min)
        Membership - Kent Ellis (4 min)
        Social Media - Andrea Egeland (4 min)
        Newsletter - Scott Tomsits (2 min)
        Publicity - Pamela Fennell (2 min)
        Touring - Shane Powell (10 min)
            Trails leader?
            Show ‘n’ Go update
        Off-Road - Randy Rozewicz (10 min)
            Container update
        Racing - Dave McComb (10 min)
    Additional Items of Interest
        Festival Tour 2021 update - Mona Will
    Good of the Order
    Adjournment
8
Latest News / October 2020 club meeting minutes
« Last post by Patrick on October 28, 2020, 11:28:33 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
October 1, 2020
1. Call to Order

    Meeting called to order 7:30PM PM by Johnny Grabowski
    Offers present include Johnny Grabowski, Amy Copeland, Kent Ellis, Shane Powell, Randy Rozewicz, Dave McComb, Andrea Egeland, and Scott Tomsits
    Welcome extended to all in attendance including Patrick Stelte and Phil Snider (both stopped by pre-meeting to cover various aspects of upcoming Jersey Ride)

2. Passage of Minutes

    Passage of September meeting minutes

3. Officer Reports
Jennifer Altherr, Secretary (not present)

    September minutes passed earlier in the meeting

John Grabowski, President

    Jersey Ride Update - ride leaders and routes in place for upcoming weekend’s event. Johnny to purchase / order food. Volunteer staff in place to stage / serve post-ride refreshments.
    Group Riding Guidelines proposed revisions update. Upon review of Group Riding Guidelines, Johnny feels that they would benefit from a major revision / rewrite. Amy suggested that rather than wait to incorporate Shane’s suggestions pertaining to keeping pace groups together and not pushing race-style paces on group rides, why not go ahead and revise per his suggestion, especially if we will be reviewing and revising Group Riding Guidelines overall. Dave McComb asked why a revision isn’t simply the responsibility of the Touring Director and why it would warrant discussion by the board, and it was pointed out that the Group Riding Guidelines are currently posted for the whole club and not Touring-specific. It was agreed to incorporate Shane’s suggested revisions and Johnny volunteered to take responsibility for working on the major revision / rewrite to be presented in the future.
    Current Officers’ intent for 2021 - Johnny pointed out that this is the first year for many of our Officers in their positions, and with the challenges of 2020 and the length of time that it takes to get up to speed in a new position / the length of time it takes to bring new initiatives to fruition, he encourages current Officers to continue in their positions. If, however, any Officer is planning to resign from their current post, please do not wait to make your intentions known, that way we can work on finding a suitable replacement and a smooth transition.

Amy Copeland, Treasurer

    General fund balance:  $xx,xxx
    Franke balance:  $  x,xxx
    Cyclocross balance:  $     xxx
    Racing balance:  $  x,xxx
    Jr Racing (NICA) balance: $     xxx
    Total balance:   $xx,xxx
        Income $x,xxx including memberships, Jr Racing anonymous donation, insurance policy refund related to Festival Tour cancellation, and clothing and racing kit sales.
        Debit $x,xxx including Jr Racing kit purchase, annual insurance premium payment, annual website hosting payment, pavilion rental for Jersey Ride.

Shane Powell, Touring

    September Touring Challenge was successful
    Touring schedule set through end of October, including Fall Foliage ride and a planned Halloween ride that includes a reportedly haunted bridge.
    Show ‘n’ Go rides will begin Nov 1, Shane will contact Steve Souers to verify Steve will continue to organize Show ‘n’ Go rides as in years past

Dave McComb, Racing

    September Time Trial was successful
    Cyclocross Nationals canceled

Randy Rozewicz, Off-Road

    Derby Hill 80% complete
    Quotes obtained for 20-foot and 40-foot containers (including delivery) to be used for storage at Franke Park and eliminate storage room that 3RVS currently rents monthly. 20-foot container quote of $2,217. Motion to approve up to $2,400 to purchase a container and have it delivered was seconded and approved by unanimous vote, with Randy intending on pursuing the 20-foot option.
    Team Neighborlink Hot Laps event was held on Franke trails. Over 85 documented athletes participated in the event, which resulted in a TNL contribution to the Franke Park trail maintenance budget. Additionally, some discussion as to how best to coordinate 3RVS / TNL / Fort Wayne Parks and Recreation efforts.

Publicity, Pamela Fennell

    N/A

Kent Ellis, Membership

    217 memberships - 70 Family / 147 Individual

Andrea Egeland, Social Media

    Started a dropbox account with a 3RVS gmail and will start asking for photos from members to post on social media
    Established 3RVS Instagram account

Scott Tomsits, Newsletter

    Newsletter held in order to include September Touring Challenge results
    Scott encouraged Officers to please contribute to newsletter regularly

4. Additional Items of Interest

    Festival Tour 2021 update: Committee meetings are happening regularly now. Sweetwater Performance Pavilion reservation confirmed.

5. Good of the Order

    Annual Awards Banquet: Johnny let Officers know to have award submission proposals ready for Nov meeting
    Discussion on whether or not we want to schedule a keynote speaker and if so, who we should consider

6. Adjournment
Meeting adjourned. 8:55 PM
Minutes by Johnny Grabowski
9
Latest News / October 2020 Club Meeting Agenda
« Last post by Patrick on September 30, 2020, 11:47:04 AM »
The monthly meeting of 3RVS is Thursday, October 1 at 7:30pm in the Business and Technology meeting room on the 2nd floor of the library. All are welcome to attend.

Meeting Agenda:

    Call to Order
    Passage of Minutes
    Officer Reports:
        President’s Report - Johnny Grabowski (15 min)
            Jersey Ride update
            Group Riding Guidelines proposed revision update
            Current Officers intent for 2021?
        Treasurer - Amy Copeland (4 min)
        Membership - Kent Ellis (2 min)
        Social Media - Andrea Egeland (5 min)
        Newsletter - Scott Tomsits (2 min)
        Publicity - Pamela Fennell (2 min)
        Touring - Shane Powell (10 min)
            September Challenge brief recap
            Show ‘n’ Go start date
        Off-Road - Randy Rosewicz (10 min)
            TNL lines of communication
        Racing - Dave McComb (10 min)
    Additional Items of Interest
        Festival Tour 2021 update
        Annual Awards Banquet preliminary planning
            Awards ordering timeline / deadlines
            Volunteers for helping coordinate
            Keynote? No keynote? Other ideas?
    Good of the Order
    Adjournment
10
Latest News / August 2020 club meeting minutes
« Last post by Patrick on August 21, 2020, 01:45:45 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
August 6, 2020

1. Call to Order

    Meeting called to order 7:30PM PM by Johnny Grabowski
    Offers present include Jennifer Altherr, Dave McComb, Amy Copeland, Scott Tomsits, Kent Ellis, Andrea Egeland, Johnny Grabowski, Randy Rozewicz, Shane Powell,

    Welcome extended to all in attendance including Patrick Stelte, Roiann Smolinski, Jack Campbell

2. Passage of Minutes

    Passage of July meeting minutes

3. Officer Reports
Jennifer Altherr, Secretary

    July minutes passed earlier in the meeting

Johnny Grabowski, President

     N/A

Amy Copeland, Treasurer

        Income including memberships and socks
        Debit including post office box renewal, Gerber insurance renewal, First Friday awards, NEIC shirt reorder

    Discussion about club insurance renewal

Shane Powell, Touring

    Fort to Port Tour - proof of concept trial run on Aug 15. 
    Heat exhaustion occurred on rides this season
    Altercation between club members and a motorist at a club ride - Police were called.   
    Efforts to make week-end club rides more welcoming to new riders
        Shane proposed revisions to 3RVS Group Riding Guidelines to make "drop" rides the jurisdiction of the Racing Director, and unacceptable as touring rides. Riders seeking a "drop" ride format would be referred to the Racing Director to take part in a race format ride.
        Shane distributed copies of both the current 3RVS Group Riding Guidelines and the proposed revisions.

        Johnny Grabowski and Patrick Stelte indicated members need time to consider the proposed revisions, and then vote on them at a future meeting.

Dave McComb, Racing

    Indiana State Road Race was canceled after discussion with state and national officials
    Team Clothing - 3 orders this summer.   Another order coming up for MTB team
    July Time Trial went well. Next Time Trial is scheduled for August 18

    Dave is submitting information to Andrea for posting to the 3RVS website

Randy Rozewicz, Off-Road

    Franke trail maintenance is going well. Many riders have expressed appreciation for the trails
    Randy is working on getting a shipping container to be used as storage at Franke Park. Seeking possible donation.
    New updated Franke trail maps are done! Will print large maps for Franke kiosk and give a pdf file to Andrea for the website

        Possibly create brochures with the map and club information 

Publicity, Pamela Fennell (absent)

    N/A

Kent Ellis, Membership

    Ride leaders - Kent distributed membership forms for Ride Leaders to club rides
        Kent suggests membership forms to be printed on the back of club ride maps
        Kent suggests a new membership form card and welcomes help with the design 
    266 adult members

         200 memberships

Scott Tomsits, Newsletter

    August Newsletter was sent

Andrea Egeland, Webmaster

    Working on improving availability of 3RVS weekend touring route files on website
    Working on getting mountain biking and other ride information on the website

    The larger website redesign will need to wait until winter

4. Additional Items of Interest

    NEIC MTB NICA (Northeast Indiana Composite) Team Fundraising Discussion
        NICA is actively fundraising to support their programs and their youth. NICA has applied for a grant from Specialized through their Outride Program. If awarded the grant, Specialized would match NICA donations up to $7500
        The participation of youth riders has grown tremendously since last year from 5 to more than 25 riders regularly attending practice
        Many kids are in need of adequate mountain bikes
        There will be 2 races this year
        Andrea proposed a contribution from the club
        Shane motioned to donate $750, and Amy seconded the motion. All present voted in support of the donation.

    2020 September Touring Challenge - we received inquiry from 3RVS member on whether there will be a September Touring Challenge this year. Shane said that he was planning on it. Patrick volunteered to contact Steve Pequignot to gauge his interest in managing a September touring challenge this year

5. Good of the Order

    N/A

6. Adjournment
Meeting adjourned. 9:00 PM
Minutes by Secretary Jennifer Altherr
Pages: [1] 2 3 ... 10