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Latest News / August 2021 club meeting minutes
« Last post by Patrick on July 16, 2021, 06:31:54 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
July 1, 2021
1. Call to Order
● Meeting called to order 6:38 PM by John Grabowski
● Officers present include John Grabowski, Amy Copeland, Rick Bokern, Michael Souers, Scott Tomsits
● Welcome extended to all in attendance including Jack Campbell, Patrick Stelte, Joe Bartels, Mona Will
2. Passage of Minutes
● Insufficient officers present at start of meeting to pass minutes.
3. Officer Reports
Jennifer Altherr, Secretary (not present)
John Grabowski, President
● New Logo / rebranding project - no new update at this time
Amy Copeland, Treasurer
○ Revenues include membership dues, Festival Tour registrations, Festival Tour jersey
purchases, NEIC sponsorships
○ Expenditures include Festival Tour jersey deposit and final payment, Festival Tour swag,
Festival Tour insurance, NEIC first aid supplies, NEIC trailer wrap, Festival Tour Loon
Lake port-o-potty rental.
● 3RVSí application for 501(c)(3) status is still pending with the IRS, was not in process, but now
supposed to be done within 45 days per Amy
● Need better defined process for approval and processing of NEIC reimbursements. Joe Bartels and
Michael Souers to work with Ray Vasquez on improving process
Rick Bokern, Membership
● 112 family / 154 individual memberships for 266 total
● 367 adults
Michael Souers, Touring
● Michael is very excited to see the explosion of interest and participation happening with NEIC - he
feels it is deserving of 3RVSí support in the interest of developing future cyclists / 3RVS
membership.
● Michael proposed future meeting agenda item of discussing possibility of adding NEIC Director
position to help support NEIC
● Michael asked whether 3RVS performs any regular SWOT analysis or similar analysis of strengths,
weaknesses, opportunities, threats? Thinks it would be helpful for 3RVS to do something like that
annually to more formally determine how the club is fulfilling its mission.
● Wednesday night Arcola ride being added to schedule
● Thursday night Short & Sweet added to schedule
● Shane asked whether 3RVS wants to take over his RideWithGPS account, as all 3RVS courses
currently reside there. John to add topic to future meeting agenda.
Dave McComb, Racing (not present)
Randy Rozewicz, Off-Road (not present)
● Patrick brought up need for adding another person with storage container access in case Randy is
not available. Container has a lock, and it is inside a locked fence. Currently only 1 set of keys.
Pamela Fennell, Publicity (not present)
Scott Tomsits, Newsletter
● Awaiting newsletter articles
Andrea Egeland, Webmaster (not present)
● Some officers interested in whether they can be provided access to update the Google Calendar
for the 3RVS ride schedule.
4. Additional Items of Interest
Festival Tour update - Mona Will
● Still working to fill remaining Festival Tour volunteer slots
● Pre-registrations still ahead of 2019
● All other plans and preparations in place for this unprecedented 3-day event
5. Good of the Order
Open Streets Fort Wayne
● Open Streets Fort Wayne will take place on Aug 29
● Includes a bike decorating station and bike parade
● Mona seeking 4-5 volunteers
Meeting adjourned at 7:57 PM
2
Touring / July 4th GPX files for 33 and 48 miles from Homestead HHS-13
« Last post by Patrick on July 02, 2021, 09:32:33 PM »
Sunday, July 4th GPX files for 33 and 48 miles attached.
3
Latest News / June 2021 club meeting minutes
« Last post by Patrick on July 01, 2021, 06:17:44 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
June 3, 2021
1. Call to Order
● Meeting called to order 6:30 PM by John Grabowski
● Officers present include John Grabowski, Jennifer Altherr, Scott Tomsits, Andrea Egeland, Rick Bokern,
Michael Souers, Pamela Fennell
● Welcome extended to all in attendance including Jack Campbell, Patrick Stelte, Raymon Vasquez, Valerie
Vasquez, Mona Will, Kent Ellis
2. Passage of Minutes
● Passage of April and May meeting minutes.
3. Officer Reports
Jennifer Altherr, Secretary
● Minutes passed earlier in the meeting
John Grabowski, President
● New Logo / rebranding project update - discussed the updated 3RVS circle logo used by the racing
team and new logo concepts. Decision was to adopt the updated 3RVS circle logo as the official
club logo for the time being, and John will work with designer Coleman Geiger on revised new logo
concepts. Andrea will be the "keeper" of the logo, and it may not be used or reproduced without
permission. John will work with designer Coleman Geiger on revised new logo
concepts/comprehensive branding guidelines to propose to the club at a future date.
Amy Copeland, Treasurer (absent)
○ Revenues include membership dues and Festival Tour registrations
○ Expenditures include NEIC scholarship reimbursement and practice cone purchase
● 3RVSí application for 501(c)(3) status is still pending with the IRS
Michael Souers, Touring
● Michael will likely remove Kreager Park from weekend tours for the remainder of the season due to
new gravel road surfaces on the route.
● Michael will encourage people to post on Facebook that they are planning to participate in an
upcoming ride at a particular pace, as Michael is getting feedback that people from different pace
groups indicate they would have joined a ride if they would have known there were going to be
others there riding at their pace.
Dave McComb, Racing (absent, reported by Patrick Stelte)
● Time trial last week was run by Amy Copeland and had 15 participants
Randy Rozewicz, Off-Road (absent, reported by Jennifer Altherr)
● Trail maintenance scheduled for Saturday, June 19
● Good turnout for other sessions
● Monday ride was fun
● ATVís have been a problem - working with Park Department and FWPD on this
Pamela Fennell, Publicity (absent)
Rick Bokern, Membership
● 242 memberships
● 335 adults
● A mailed in membership arrived without a signature. Rick has requested an electronic signature.
Scott Tomsits, Newsletter - n/a
Andrea Egeland, Webmaster
● 3RVS website calendar was down, Andrea involved the hosting site to get it working again.
4. Additional Items of Interest
Festival Tour Update (Mona / Rick / Pamela)
Mona: Major concern is volunteer participation as this will be the biggest tour in a long time, with
events over the course of 3 days. The road tour on day 3 (Sunday) will have the most participants
and will need the most volunteer support. Mona will post a call for volunteers on Facebook. There
will be a ride for the volunteers on the weekend following the Festival Tour.
Kent: Registrations thus far: 105 registrations, with 17 indicating Friday city tour, and 25 indicating
Saturday Gravel tour. 55 jerseys ordered.
Pamela: Will contact the media about potential press coverage.
NEIC Registration process (Kent Ellis)
The current registration using two websites is not flowing smoothly. Options to simplify the
registration for NEIC participants are:
Integrate NEIC into the website (likely won't work)
Have NEIC site as a separate registration site, and integrate club membership registration
into the site
Use a Red Podium member management no-cost functionality - Kent will research this
option further and provide an update
5. Good of the Order
● n/a
Meeting adjourned at 7:56 PM
4
Latest News / May 2021 Club Meeting Minutes
« Last post by Patrick on June 03, 2021, 03:18:02 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
May 6, 2021
1. Call to Order
● Meeting called to order 7:30 PM by Amy Copeland
● Officers present include Jennifer Altherr, Dave McComb, Amy Copeland, Scott Tomsits, Randy Rozewicz,
Andrea Egeland, Rick Bokern, Michael Souers,
● Welcome extended to all in attendance including Mona Will, Jack Campbell, Ed Lines, Patrick Stelte,
Shane Powell, Raymon Vasquez, Valerie Vasquez
2. Passage of Minutes
● Bypass the passage of April meeting minutes. They will be included with next month's minutes for
approval.
3. Officer Reports
Jennifer Altherr, Secretary
● Discussion of April minutes earlier in the meeting.
John Grabowski, President (Amy Copeland in John's absence)
● Received a thank-you from Fort Wayne Trek the Trails for contribution
Amy Copeland, Treasurer
○ Revenues include memberships, festival tour registration, NEIC registration, banquet
guest fees
○ Expenditures include festival rack card printing, Franke maintenance supplies, League of
American cyclists renewal, annual award banquet supplies
● IRS 501c3 club application is still pending
Michael Souers, Touring
● Working on New Haven and Carroll routes due to pending/current road construction
● There was an incident on the Tuesday Kreager ride
Dave McComb, Racing
● Raymon Vasquez: NEIC: There are about 50 youth riders currently. Season starts in June and they
will participate in the Winona race.
● Cyclocross trail will be set at Derby Hill
Randy Rozewicz, Off-Road
● Parks Department had discussion with 4-wheeler/ATV riders at Franke. If trail users spot ATVs on
the trails they can call the police.
● Currently there are no power options for the storage unit at Franke
● Talking with Joe Bartels about painting the storage unit
● Trails are in good shape
Publicity, Pamela Fennell (absent)
Rick Bokern, Membership
● 272 memberships
● 312 adults
Scott Tomsits, Newsletter
● Contact Scott with any newsletter submissions you may have
● Amy will send Scott articles about her GAP/C&O tour
Andrea Egeland, Webmaster
● Website update requests have a 72+ hour TAT
4. Additional Items of Interest
● Club new logo / branding refresh - Logo sheets were distributed. 3RVS Racing logo discussed as
possibility for new 3RVS logo. No decision reached.
● Patrick: Festival Tour jersey order needs to be placed for the total orders by the club no later than
June 1. There will be no extra jerseys purchased by the club to sell, as the jerseys are being sold
by pre-orders.
● Mona: Festival Tour registrations received so far - Friday Trail Tour: 1, Saturday Gravel Tour: 13,
Sunday Road Tour: 46. Jersey orders: 1
● Mona: Trek the Trails ambassador - Mona is wearing 3RVS jersey, assisting with leading the rides,
and referring interesting parties to the club
● Mona: Amy Hartzog approached Mona about Fort Wayne holding the Open Streets event on
Sunday, August 29. Amy was asking if 3RVS would participate in some way. Mona asked for a
small committee to meet and discuss what the club may wish to offer.
5. Good of the Order
● Patrick: Current library hours will continue for the foreseeable future. Amy proposed: As a result,
club meetings will be 6:30PM for the foreseeable future. All in attendance approved.
● Patrick: June 5 Fort 4 Fitness ambassadors are needed. Contact Patrick to sign up.
Meeting at library adjourned. 7:50 PM
5
Latest News / May 2021 Club Meeting Agenda
« Last post by Patrick on June 03, 2021, 03:15:48 PM »
Due to the library closing at 8PM, the monthly club meeting will start one hour early, at 6:30PM. The meeting agenda follows below..

Date: 5/6/2021
Time: 6:30 PM - 8:00 PM
Location: Allen County Public Library (Downtown Main Branch) Meeting Room A


 Meeting Agenda:

    Call to Order
    Passage of Minutes
    Officer Reports:
        Presidentís Report - Johnny Grabowski
        Treasurer - Amy Copeland
        Membership - Rick Bokern
        Social Media - Andrea Egeland
        Newsletter - Scott Tomsits
        Touring - Michael Souers
        Off-Road - Randy Rozewicz
        Racing - Dave McComb
        Publicity - Pamela Fennell
    Additional Items of Interest
    Good of the Order
    Adjournment

Thank you again for your participation in Three Rivers Velo Sport.

Best regards,
Rick Bokern
3RVS Membership Director
 
6
Latest News / April 2021 club meeting agenda
« Last post by Patrick on April 01, 2021, 01:09:53 PM »
The monthly meeting of 3RVS will be Thursday, April 1st @ 6:30pm at the downtown library, meeting room A.  All are welcome to attend.

 Meeting Agenda:

    Call to Order
    Passage of Minutes
    Officer Reports:
        Presidentís Report - Johnny Grabowski
        Treasurer - Amy Copeland
        Membership - Rick Bokern
        Social Media - Andrea Egeland
        Newsletter - Scott Tomsits
        Touring - Michael Souers
        Off-Road - Randy Rozewicz
        Racing - Dave McComb
        Publicity - Pamela Fennell
    Additional Items of Interest
    Good of the Order
    Adjournment

Thank you again for your participation in Three Rivers Velo Sport.
7
Latest News / March 2021 club meeting minutes
« Last post by Patrick on March 26, 2021, 03:44:36 PM »
3RVS Meeting Minutes - March 2021
● Call to Order at 6:32PM by Johnny Grabowski
● Officers present included Johnny Grabowski, Amy Copeland, Rick Bokern, Dave McComb, Andrea Egeland,
Scott Tomsits, and Pamela Fennell
● Also in attendance were Shane Powell, Marty & Roiann Smolinski, Ray Vasquez and Wife, Michael Souers,
Mona Will, Patrick Stelte, Phil Snider, Jack Campbell
● Passage of February Meeting Minutes
● Officer Reports
○ Presidentís Report - Johnny Grabowski:
■ Club Brand Refresh - New logo design concepts have been narrowed to 6 designs.
Johnny will distribute to officers and other select members to get votes toward selection of
the final design concept, which will be fine-tuned and used as the basis for an overall
3RVS brand refresh.
■ Mirro Center contacted Johnny that 3RVS has the right of first refusal for January 8, 2022
for next yearís 3RVS Awards Banquet. It has not been reserved as of yet. Johnny asked
for input on whether to secure the reservation - if we reserve and cancel, then we will be
charged. Amy brought up the higher costs for the event having been at the Mirro Center
and the reduced revenue 3RVS experienced in 2020. Johnny decided that he would just
wait.
■ Spring Awards Banquet event to replace canceled January event - are officers still in
agreement that we should put together an awards banquet at Franke Park? Need
someone to check availability so that we can schedule dates. Amy will check on
availability.
■ Touring Director - Shane has resigned from the Touring Director position. Johnny accepted
Shaneís resignation and thanked him for his service and willingness to help until the
position is filled. Per the 3RVS constitution, the open Touring Director position will be
announced in the next newsletter. Shane had reached out to Michael Souers to see if he
would be interested. Michael introduced himself and his history with the club. His
background is more tied to racing, but he would be willing to take the position on if there is
no one else interested. Johnny assumed the Touring Director responsibilities, and
appointed Michael Souers to assume those responsibilities in the interim, until the club
can complete the process for electing a new Touring Director.
○○
Treasurer - Amy Copeland
■ 501(c)(3) filing is still in queue for IRS review / approval
■ Lease agreement for Youth MTB Team to lease trailer from Ray Vasquez is complete and
signed.
■ Amy is in a discussion with the insurance agent to review the clubís insurance coverage
and make sure it addresses current needs.
■ Financial Report: Income included new memberships. Expenses were related to Jr Racing
trailer lease, acquiring bikes, and MISCA registration.

○ Membership - Rick Bokern
■ 183 current members (80 individual memberships / 49 family memberships)
■ Keeping 2020 members on roster through Awards Banquet in Spring (102 members who
have not renewed yet for 2021)
■ Memberships are coming in online and in mail.
■ NICA also has 6 memberships
○ Social Media - Andrea Egeland:
■ 3RVS email addresses for all Officer positions have been created. Andrea emailed and
handed out hard copy instructions for accessing the accounts, and advised everyone to
check their junk mail folders.
○ Newsletter - Scott Tomsits (not present)
■ Johnny will submit article to be sent out in mid-March newsletter
○ Publicity - Pamela Fennell: N/A
○ Touring
■ Touring season start date / schedule: TBA. Shane is willing to put together a schedule for
the next 2 months, and Michael Souers offered to assist in the interim.
■ Weeknight Rides: we need commitments from weekday ride leaders regarding what
weekday rides they are planning to lead regularly. Deb Watts has stated that she will
continue the Tuesday Kreager ride. Per Andrea, all Weekday Rides we currently have
commitments for are listed on the 3RVS website.
■ Ride Leaders: we need to secure ride leaders for the 2021 season. Shane will talk with
past ride leaders to find any that may still be interested in returning as ride leaders.
■ Shane offered to get Michael the Ride with GPS account information, so maps can be
made available.
○ Off-Road - Randy Rozewicz (not present)
○ Racing - Dave McComb
■ Passing of John Joseph last week was noted. It was a sad loss. He was a huge supporter
of NEIC
■ NEIC is progressing.
■ The Jr racing team is working toward hosting a youth-only race to be held at Franke Park
in September.
■ Jake told Patrick that Fort Wayne Parks & Recreation does not want to allow camping at
Franke for the race. Patrick is going to try to work with the Parks Department to get a
camping solution.
■ Johnny requested a newsletter article about the youth bike leagueís progress.
■ Dave has decided not to host the State Road Race this year. He wants to wait to see how
things work out this year.
● Additional Items of Interest
○ Festival Tour - Mona Will
■ Rack card design is complete. Being sent off to the printer.
■ Registration is open with some already signed up.
■ Roiann is the volunteer coordinator. Some volunteers already signed up, but more
volunteers are needed
■ Festival Tour logo complete
■ Jersey design has been presented
■ Registrants will receive regular updates via electronic newsletter
■ Discounts will be given to other bicycle clubs who sign up with groups of 5 or more.
● Good of the Order
○ Ride RMHC is not being held this year (2021).
○ Chili Challenge 2022 - Mona Will - no venue has been reserved yet. Time to move from previous
location? Members suggested Franke Park. Shoaff Park is another option.

● Adjournment
○ Meeting adjourned at 7:55PM
Minutes taken by Roiann Smolinski
8
Latest News / March 2021 club meeting agenda
« Last post by Patrick on March 04, 2021, 02:21:09 PM »
The monthly meeting of 3RVS is Thursday, March 4th @ 6:30pm at the downtown library, meeting room A.

 Meeting Agenda:

    Call to Order
    Passage of Minutes
    Officer Reports:
        Presidentís Report - Johnny Grabowski
            3RVS brand refresh update
        Treasurer - Amy Copeland
        Membership - Rick Bokern
        Social Media - Andrea Egeland
        Newsletter - Scott Tomsits
        Publicity - Pamela Fennell
        Touring - Shane Powell
        Off-Road - Randy Rozewicz
        Racing - Dave McComb
    Additional Items of Interest
    Good of the Order

Thank you again for your participation in Three Rivers Velo Sport.
9
Latest News / January 2021 club meeting minutes
« Last post by Patrick on February 04, 2021, 02:16:59 PM »
3RVS Meeting Minutes - January 2021

    Virtual meeting held via Zoom

    Officers present include John Grabowski, Jennifer Altherr, Dave McComb, Amy Copeland, Andrea Egeland, Shane Powell, Pamela Fennell, Kent Ellis, Scott Tomsits, Rick Bokern, Randy Rozewicz
    Welcome extended to all in attendance including Roianne Smolinski, Ed Lines, Patrick Stelte, Mona Will, Heath Hurst, Ryan Bauer
    Call to Order at 7:30PM by Johnny Grabowski
    Passage of Minutes with noted corrections
    Officer Reports
        Presidentís Report - Johnny Grabowski:
            Annual Officer Elections
                Due to Kent Ellis resignation for Membership chair and Rick Bokern accepting a nomination for the role with no contest, Rick Bokern will now fulfill the role.
                John asked if anyone would like to nominate anyone for any position. No nominations. All agreed to maintain current officers.
            Johnny nominated Amy Copeland for Vice-President. Amy accepted. All agreed.
            Club Brand Refresh - Johnny started a conversation with Coleman Gieger, who agreed to do design work free of charge. He is a trained designer. The direction is to support all types of bike riding and use club colors. Coleman will create ideas, and Johnny will form a committee. Club colors are per the 3RVS constitution, so any change there would require passage of an amendment. There is demand for club kits and Andrea needs the new logo for the new website.
        Treasurer - Amy Copeland
            Membership renewals for December went well and will be reflected in next month's statement.
            Amy expects to get information on the 501(c)(3) filing by the end of January. 
            This year's expenses were higher than normal, with the annual party being the most expensive ever. 
            Amy will investigate League of American Cyclist insurance coverage and compare it to our current club insurance.
            Shane purchased materials for and built shelving for the new storage unit. $563.48 reimbursement approved by all.
               Expenses: $110.10
               Income:
        Membership - Kent Ellis
            225 memberships, 306 adults. 
            Drawings for prizes
                Renewing membership by January 1:  Mike Lubbehusen will receive a no cost membership next year
                Chilly Challenge Winners Drawn
                    Fred Bailey
                    John Krueger
                    Julie Wolfe
                    James Snyder
                    Victoria Kruse
        Social Media - Andrea Egeland:  N/A
        Newsletter - Scott Tomsits
            No newsletter for January. Will likely put out a newsletter for February.
        Publicity - Pamela Fennell: N/A
        Touring - Shane Powell
             Zwift and Show 'n Go rides are being held.
        Off-Road - Randy Rozewicz
            Storage container - Thank-you to Shane and Andrea for helping with storage container shelves. We are ready to move items from the storage unit rental into the storage container. Randy will ask the Parks Department for gravel leading up to the storage container. 
            There has been unauthorized work on the Playground trail at Franke. Unauthorized work must stop.
            Randy will meet with Dave McComb about the cyclocross course.
        Racing - Dave McComb
            Dave is selling 2 ounce Gu type containers of honey.  www.McCombees.com or contact Dave.
            Amy will meet with Dave about the youth mountain bike expense reimbursement requests. They want to lease a trailer.
            Dave will look into purchasing a tent for use at race events. 
    Additional Items of Interest
        Shane Powell - Since we are pursuing 501(c)(3) status, Shane proposed that we create a marketing strategy for potential corporate donor partners. Shane wants to create a committee to develop this strategy and work to take advantage of the 501(c)(3) status. Some ideas include promoting how club membership benefits donor company employees, club memberships for employees of companies that donate a certain amount. Suggestions for how 3RVS would utilize donor funds include sponsoring a Fort Wayne Trails trailhead, improving Franke Park trails, assisting Heart of the City, and support for our youth mountain bike league. Amy, Dave and Andrea are interested in joining the committee.
        Kent Ellis - Suggests the club focus on membership communication without relying solely on Facebook and/or bulk email. Dave suggests exploring a text notification service.
        Steve Pequignot - Annual club award follow up from last month - Steve was able to get 10% discount extended to January 31, 2021. Club officers need to send applicable award information to Steve as soon as possible.
        Mona Will
            Chilly Challenge - Thanks to all that helped and participated to execute Chilly Challenge as a virtual event this year. We had 22 participants.
            Festival Tour Update - There will be three bicycle events
                Friday July 9 will be an enhanced City Tour
                Saturday July 10 will be a gravel ride
                Sunday July 11 will be a road ride
                There will be discounts for early bird sign ups, as well as for signing up for both Saturday and Sunday events. City Tour is only for registered riders.
                Roianne has volunteered to be a volunteer coordinator. We will need many volunteers to have a successful multi-day event.
            Proposal for the club to sponsor the new Becketts Run trail. There is no cost to sponsor a trail section. It is a two year commitment, with a minimum of cleaning up that section of the trail three times a year. All approved the proposal. 
            Patrick Stelte - For February and March the meetings are scheduled in the library meeting room A. If they get cancelled Patrick will let us know.
            Rick Bokern -  Will 3RVS have a presence at the Trek the Trails rides for membership opportunities? Mona indicates she will be at every Trek the Trail ride and will be the club's liaison.
            Patrick Stelte - Will request a plaque for Kent Ellis for his service as a club officer. 
    Good of the Order
        N/A
    Adjournment

        Meeting adjourned at 8:45PM
10
Latest News / December 2020 club meeting minutes
« Last post by Patrick on January 05, 2021, 02:14:08 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
December 3, 2020
1. Call to Order
● Virtual Meeting called to order 7:34PM PM by Johnny Grabowski
● Officers present include Johnny Grabowski, Jennifer Altherr, Dave McComb, Amy Copeland, Andrea
Egeland, Shane Powell, Pamela Fennell, Kent Ellis, Scott Tomsits
● Welcome extended to all in attendance including Roianne Smolinski, Marty Smolinski, Ed Lines, Robert
(Ray) Vasquez, Rick Bokern, Mary Robbins, Ken Weddle, Patrick Stelte, Steve Pequignot, Tania Glass,
Michael Souers and Mona Will

2. Passage of Minutes
● Passage of November meeting minutes
3. Officer Reports
Jennifer Altherr, Secretary
● November minutes passed earlier in the meeting
John Grabowski, President
● No report.
Amy Copeland, Treasurer
● While researching how to properly manage Youth Racing funds, Amy learned that 3RVS has not filed a tax
return for the past 12-13 years, and the IRS does not have a record of 3RVS as a tax-exempt organization.
○ Amy recommends the club immediately apply for tax-exempt status with the IRS as a 501(c)(3)
charitable organization. Amy is comfortable with the filing process. There is a one-time $275 filing
fee.
○ Establishing this tax-exempt status is especially important because the club received and is
managing the substantial grant awarded to the youth MTB race team.
○ The club will need to file taxes annually. As long as our club income is less than $50K per year we
can file electronically.
○ Amy feels 501(c)(3) status most closely matches the nature of the club. The alternative status is
501(c)(7) which is a social organization, and how we filed previously. For 501(c)(7) status the club
would have to file tax returns for the past 12-13 years.
○ Motion to vote. 100% approval by those present.

● Income: $89.36
● Expenses: $64.20

Kent Ellis, Membership
● 219 memberships, 294 members. Have not sent out a reminder for members to renew as Kent is waiting to
send in conjunction with Chilly Challenge notice.
● Rick Bokern indicated he will accept a nomination for Membership Director.
Andrea Egeland, Social Media
● Almost ready to show the new 3RVS website.
● Request the club to purchase a subscription to Calendar Whiz, a calendar program to facilitate the
maintenance and marketing of 3RVS club rides and events on our website. The cost to manage up to 3
calendars would be $12/month or $99/year (+ tax). Motion to vote. 100% approval by those present for the
$99/year option.
Scott Tomsits, Newsletter
● Newsletter is pending on status of the Chilly Challenge
Publicity, Pamela Fennell
● N/A
Shane Powell, Touring
● Proposed for Chilly Challenge to be a virtual event to avoid group activities in light of COVID-19.
● Shane met with the City of Fort Wayne and Trek the Trails about having Mona as a liaison between the club
and Trek the Trails.
○ The City of Fort Wayne and Trek the Trails approved 3RVS and Summit City Bikes as Trek the
Trails partners.
○ Trek the Trails will be an official 3RVS club ride, and Mona will be the ride leader.
○ Mona will promote 3RVS at Trek the Trails events, and 3RVS will promote Trek the Trails events
via our website and social media. In turn, Trek the Trails will promote 3RVS as an official partner of
Trek the Trails.
Randy Rozewicz, Off-Road
● N/A
Dave McComb, Racing
● Dave talked with Barry at Trailhouse Village Bicycles in Winona Lake. Trailhouse will offer a discount to
3RVS members. Andrea will add the information to the club website.
● On December 1 there was a youth mountain bike club meeting including Scott, Andrea, Dave, Jake, Ray
and Valerie. They discussed how the partnership with the club should work. They want to model the
partnership after the West Michigan Coyotes Team.
○ Ask all youth MTB members to join the club.
○ Youth MTB submit a budget with documentation to the club committee.
○ Youth MTB members want to be able to join the club and add on the fee for their MTB t-shirt online.
Kent will show Andrea how to set this up on Red Podium.
4. Additional Items of Interest
● Steve Pequignot re: ordering of awards for Annual Awards Banquet: Per Steve, 3RVS has utilized Hodges
Badge in the past because they have offered lower prices than local vendors (plaques are $17.95 engraved,
and medals are $3.10). Normal turnaround time for orders is 2-3 weeks. Hodges Badge offered 3RVS 10%
off orders placed before December 25, but Steve will inquire whether they will extend the 10% discount
through the end of January due to 3RVS having to reschedule our event.
● Chilly Challenge: Johnny is in favor of people riding on their own, with no organized ride. In light of Mona's
absence at the meeting, discussions regarding other Chilly Challenge details will take place off line.
● Amy Copeland: Storage unit is paid for through February 2021. Discussion about moving items out of
storage and into the new storage container at Franke Park. Also discussion about building shelving inside
the storage container, ensuring it is locked and secure, and painting the exterior of the storage container to
harmonize with the environment.
5. Good of the Order
● 3RVS member Tim Ellert passed away. Motion to donate $50 to the food bank. Motion to vote. 100%
approval by those present.
6. Adjournment
Meeting adjourned. 8:46 PM
Minutes by Jennifer Altherr
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