The monthly meeting of 3RVS is Thursday, October 1 at 7:30pm in the Business and Technology meeting room on the 2nd floor of the library. All are welcome to attend.

Meeting Agenda:

    Call to Order
    Passage of Minutes
    Officer Reports:
        President’s Report - Johnny Grabowski (15 min)
            Jersey Ride update
            Group Riding Guidelines proposed revision update
            Current Officers intent for 2021?
        Treasurer - Amy Copeland (4 min)
        Membership - Kent Ellis (2 min)
        Social Media - Andrea Egeland (5 min)
        Newsletter - Scott Tomsits (2 min)
        Publicity - Pamela Fennell (2 min)
        Touring - Shane Powell (10 min)
            September Challenge brief recap
            Show ‘n’ Go start date
        Off-Road - Randy Rosewicz (10 min)
            TNL lines of communication
        Racing - Dave McComb (10 min)
    Additional Items of Interest
        Festival Tour 2021 update
        Annual Awards Banquet preliminary planning
            Awards ordering timeline / deadlines
            Volunteers for helping coordinate
            Keynote? No keynote? Other ideas?
    Good of the Order
    Adjournment

THREE RIVERS VELO SPORT
MEETING MINUTES
July 2, 2020
1. Call to Order

    Meeting called to order 7:30PM PM by Johnny Grabowski
    Offers present include Amy Copeland, Scott Tomsits, Kent Ellis, Andrea Egeland, Johnny Grabowski, Randy Rozewicz
    Welcome extended to all in attendance including Patrick Stelte and Roiann Smolinski

2. Passage of Minutes

    Passage of June meeting minutes

3. Officer Reports
Jennifer Altherr, Secretary (not present)

    N/A

Johnny Grabowski, President

    Concerning the 3RVS constitution amendment proposed at the March, 2020 monthly meeting that would establish Social Media Director as a position in the 3RVS Board of Directors and amend the constitution to account for the revised number of officers. Per section 8.1 of the 3RVS constitution, the amendment was presented in writing at a regular meeting and supported by at least (5) eligible voting members. The amendment was then published in a supplemental newsletter emailed to all current 3RVS members. It was read aloud at a 3RVS meeting and discussed. Finally, the amendment was put to a vote, and was unanimously approved, effectively replacing the former Webmaster position with the new Social Media Director position. Congratulations, Andrea!

Amy Copeland, Treasurer

    General fund balance: $xx,xxx
    Franke balance $x,xxx
    Cyclocross balance $xxx
    Racing balance $x,xxx
    Jr Racing (NICA) $x,xxx
    Total balance $xx,xxx
        Income $527.45  (memberships, race kit purchases)
        Debit $978 (website hosting, Jr racing shirts)

Shane Powell, Touring

    Weekend Tours scheduled to begin July 4th weekend. Will be working with available ride leaders.
    Weeknight Ride schedule is still developing and will be filled in as more rides scheduled.
    Discussion on recording names of participants on any group ride so that 3RVS has the information available should it be needed for contact tracing purposes related to COVID-19 pandemic. Decided that ride leader is responsible for obtaining the names of all participants on group rides.

Dave McComb, Racing (not present, no report)
Randy Rozewicz, Off-Road

    Coordinating with Parks Department on approval for additional improvements
    Upcoming workdays scheduled
    Still researching solution for on-site storage facility
    Working to update Franke trails maps to include new trails

Publicity, Pamela Fennell (not present)

    N/A

Kent Ellis, Membership

    188 total members (123 Individual / 65 Family)

Scott Tomsits, Newsletter

    Last couple of months newsletters have been held pending decisions related to pandemic and group ride schedule. June newsletter was sent late in the month to include July weekend tour schedule.
    July newsletter will not be sent, with all newsletter contributors instructed to submit articles for August newsletter no later than 1 week prior to end of July so August newsletter can be sent on August 1st.

Andrea Egeland, Social Media Director

    Andrea continues with minor revisions to 3RVS.com:
        Johnny submitted revised text for the "About 3RVS" page, which was updated
        Updated text for Membership page
        Removed "Group Rides Suspended"� notice from home page
        Updating site with info for Weekend Tours and Weeknight Rides as info received
        Working on getting route files uploaded to site and available to 3RVS members

4. Additional Items of Interest

    Johnny - since 3RVS will not have the income we would have from the cancelled Festival Tour, should we brainstorm ways to generate income for 3RVS in 2020?
        Various ideas discussed, but general feeling was that people are financially strapped and 3RVS is in a strong financial position to sustain this year without Festival Tour revenue
        Other ideas discussed included exploring the idea of a Swap Meet for Spring 2021. Committee to be formed.

5. Good of the Order

    Follow-up on toolkit for Franke Park - an expense approved at previous meeting. Tools have not been purchased - Randy is concerned that there is not a good place to put them that they won't be stolen.
    Andrea brought to Rand's attention that she is aware of some electric poles that were recently removed and available if they'd be useful at Franke. Randy said he would check into getting a trailer to pick them up.
    Re: group riding guidelines - USA Cycling has good group guidelines

6. Adjournment
Meeting adjourned at 8:55 PM
Minutes by Johnny Grabowski

THREE RIVERS VELO SPORT
MEETING MINUTES
June 4, 2020
1. Call to Order

    Meeting called to order 7:30PM PM by Johnny Grabowski
    Offers present include Jennifer Altherr, Dave McComb, Amy Copeland, Scott Tomsits,  Pamela Fennel, Kent Ellis, Andrea Egeland, Johnny Grabowski
    Welcome extended to all in attendance including Ed Lines, Mona Will, Tania Glass, Patrick Stelte, Steve Pequignot, Roiann Smolinski, Marty Smolinski, Tim Thoms

2. Passage of Minutes

    Passage of May meeting minutes

3. Officer Reports
Jennifer Altherr, Secretary

    May minutes passed earlier in the meeting

Johnny Grabowski, President

    Group rides discussion:  Indiana is in Stage 3 of the Back On Track Indiana plan, with Stage 4 planned for June 14, and Stage 5 planned for July 4
        CIBA is opening their own group rides on June 4 at ride leader discretion. Patrick read CIBA's guidelines which include liability waivers and specified distance between riders.
        Those present agreed that on June 14 people will be allowed to use our Facebook page to organize their own rides (not club rides) as long as they understand there is a possibility of exposure to COVID-19 on bike rides. The club will resume organized rides on July 4.
            Patrick motioned to vote, Jennifer seconded the motion, and no one opposed.

Amy Copeland, Treasurer

    General fund balance: $xx,xxx
    Franke balance $x,xxx
    Cyclocross balance $xxx
    Racing balance $x,xxx
    Jr Racing (NICA) $x,xxx
    Total balance $xx,xxx
        Income $1144.84  (race sponsorships, memberships, Festival Tour registrations)
        Debit $1777.66 (race kits reimbursement, refunded Festival Tour registrations)

Shane Powell, Touring

    “Fort to Port” ride idea - For next season would like to explore the possibility of the club doing a one-day/one-way ride, similar to RAIN or ODRAM
        Once we resume our club rides, would like to have a ride to test the route and test feasibility for SAGs
    GPX files for 3RVS Weekend Tour routes are available on Ride with GPS - still working on having GPX files available at 3RVS.com
    Festival Tour Committee Update (Mona Will) - Committee met last night to discuss options.  The committee unanimously recommends that 3RVS cancel the 2020 Festival Tour based on uncertainty of scheduling the date and possibility of having to cancel it, along with financial concerns with expenses.
        Johnny motioned to follow the committee's recommendation to not have a Festival tour for 2020.   Patrick seconded the motion.  No one opposed
        Patrick cancelled Morsche's Park and will refund. Sweetwater Performance Pavilion reservation has been cancelled. Mona will contact the Arcola Fire Department  to let them know we won't need their facilities.
    Next year will be the 50th Festival Tour

Dave McComb, Racing

    Making determination on whether or not to have the State Road Race
    Concerns with how many riders would participate
    Concerns with sponsorship funding for payouts

Randy Rozewicz, Off-Road

    Met with Parks Department
    Making good headway on Derby Hill and should be finished by June
    Two workdays coming up
    Franke Park signage - Randy will take Jason for a walk on the trails to determine what signs there should be. The trails are multi-use, and walkers and bikers flow in the same direction.
    Amy asked if there are some trails that are only for bikes - Randy said all trails are mixed use for bikers and hikers. 3RVS cannot dictate that walkers/hikers shouldn't be on certain trails or that they go in a different direction. Dave McComb agreed.

Publicity, Pamela Fennell

    N/A

Kent Ellis, Membership

    186 total members
        251 adults
        Sent final renewal email, and removed non-members from email distribution list

Scott Tomsits, Newsletter

    Newsletter held to be able to include information from this meeting. Officers will submit articles ASAP so Scott can send a June Newsletter

Andrea Egeland, Webmaster

    Johnny will update the Facebook Group about the club ride decision, and will give Andrea the verbiage for the website
    Andrea will post on the website that the 2020 Festival Tour is cancelled
    Patrick has scheduled meeting room space at the library for August and September. Johnny will check with Sweetwater about July meeting space.
    Andrea will work on 3RVS Ride Calendar In preparation for July 4 club rides resuming

4. Additional Items of Interest

    N/A

5. Good of the Order

    N/A

6. Adjournment
Meeting adjourned. 8:49 PM
Minutes by Secretary Jennifer Altherr

The monthly meeting of 3RVS is Thursday, May 7 at 7:30pm via Zoom virtual meeting. All are welcome to attend (invitation with link to join Zoom virtual meeting has been emailed to all 3RVS members).

Meeting Agenda:

    Call to Order
    Passage of Minutes
    Officer Reports:
        Secretary - Jennifer Altherr
        President’s Report - Johnny Grabowski (30 min)
            Constitution amendment discussion pending future in-person meeting
            Logo/Branding Committee update
            Festival Tour Committee update (Mona Will)
            Group Riding status discussion
        Treasurer - Amy Copeland (2 min)
        Membership - Kent Ellis (2 min)
        Newsletter - Scott Tomsits (2 min)
        Off-Road - Randy Rosewicz (10 min)
        Publicity - Pamela Fennell (2 min)
        Webmaster - Andrea Egeland (5 min)
            Proposed Committee to gather ideas for website changes
        Touring - Shane Powell (10 min)
        Racing - Dave McComb (10 min)


    Additional Items of Interest
    Good of the Order
    Adjournment

THREE RIVERS VELO SPORT
MEETING MINUTES
March 5, 2020
1. Call to Order

    Meeting called to order 7:30 PM by John Grabowski
    Officers present include John Grabowski, Jennifer Altherr, Shane Powell, Dave McComb, Amy Copeland, Scott Tomsits, Kent Ellis, Randy Rozewicz, Andrea Egeland
    Welcome extended to all in attendance including Roianne Smolinski, Jack Campbell, Ed Lines, Jack Fitzmaurice, Steve Pequignot  Tania Glass, Angie Quinn, Patrick Stelte, Jennifer Kummer, Scott Kummer

2. Passage of Minutes

    Passage of February meeting minutes

3. Officer Reports

    Jennifer Altherr, Secretary

    February minutes passed earlier in the meeting

    John Grabowski, President

    2021 follow up on annual awards banquet - John signed the contract for January 9, 2021 at the Mirro Center
    Proposed revision to add Social Media Director (formerly known as Webmaster) as a club officer
        Role would manage 3RVS website as well as other 3RVS social media account administration
        Role is separate from the Publicity role
        Club constitution and bylaws revisions were distributed and reviewed
        A majority of meeting attendees approved of the proposed revisions
        Next step will be to publish the proposal in the April newsletter, for reading, discussion, and vote at the meeting in May

    Amy Copeland, Treasurer

    Balance as of March 5: $xx,xxx
    Revenues of $x,xxx included memberships and anonymous donation for junior race team
    Expenditures of $x,xxx included annual Awards Banquet, Breaking Away movie reimbursement, and USAC annual dues
    General Fund $xx,xxx
    Race team balance of $x,xxx
    Cyclocross Project balance of $541.02
    Franke Project balance of $x,xxx
    Jr Racing (NICA) $x,xxx
    May 1, 2020   $100 annual League of American Bicyclists dues are due and will be paid

    Shane Powell, Touring

    Currently in Show 'n Go season
    Ride RMHC charity ride on April 26 - Looking for 8-10 ride ambassadors.
        Volunteers:  Jennifer Altherr, Scott Tomsits, Steve Pequignot
    Working on Ride With GPS

    Dave McComb, Racing

    Received approval from those present to dispose of the club's non-functional race timer
    Adding two MTB Ride Leaders
    Received approval to add race team information at the Franke Park kiosk
    3RVS/NEIC
        Jake Fitzmaurice reimbursed for NEIC team fees
        3RVS racing reimbursement checks for team members
        NEIC jersey preliminary design completed
        Informational meeting at SCB April 26, 2-4 PM
        Beckman Lawson Lawyers sponsorship $1000
    Work continues on the State Road Race
        Applied for permit for closure of roads for the race
        Sign up genius created for volunteers to sign up
        INKY application for the race filed
        Secured the Green Township Community Center for race day

    Randy Rozewicz, Off-Road

    Obtained an 8’ x 20' container for Franke Park to replace the shed
    Working on annual Franke Park Trail report to share with Parks Department
    Will work on the trail maintenance work schedule
    Discussion about making Franke Park trail maps available at the trailhead
    Discussion about making a video about Franke Park trails

    Publicity, Pamela Fennell (absent, so presented by John)

    Working on ride cards and swag items for Festival Tour
    Looking into offering an additional route option of a 55 mile mostly gravel route for the Festival Tour

    Kent Ellis, Membership

    269 memberships
    349 adults
    166 renewals so far this year
    25% of members don't renew annually.   Point of interest to find out why this trend occurs.

    Scott Tomsits, Newsletter

    Newsletter was distributed February 29, 2020
    Discussion about how to include the proposed Social Media director into the newsletter

    Andrea Egeland, Webmaster

    Working on the website - determining what changes need to be made
    Andrea and John are now admins for the Three Rivers Velo Sport Facebook Group

4. Additional Items of Interest

    Angie Quinn - Sustainability Director of Ft Wayne Trails and club member
        Proposal to renew the club's annual sponsorship of Trek the Trails
            1433 riders for the 2019 season
                21 rides
                68 average riders per ride
                108 highest riders for a ride
            Sponsorship requested to to offer an additional loop to extend the distance of the ride
            Request $750 collaboration level that the club has done for the last 2 years
            April 28 will be the kick off for Trek the Trails at Eagle Marsh
            This Sunday there will be a Spring Forward ride noon at McMillen Park
            The $750 sponsorship request was approved

5.  Good of the Order

    Tania Glass - Memorial for Al Stoller at Franke Park
        Randy R indicated the kiosk by Frog Pond could be used
    Steve Pequignot - Cycle IQ has a new product called Upride for posting hazardous information
        You can post a short video and description of what happened, such as a dog chased or an automobile driver behaved dangerously
            Contact Steve if you'd like more information

Meeting at library adjourned. 9 PM