THREE RIVERS VELO SPORT MONTHLY MEETING MINUTES
JULY 3RD 2013
Call to order 7:00 pm by President (Meeting day and time adjusted due to holiday).
*Officers present
Patrick Stelte President
Earnie Williamson Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Kathy Boling Newsletter
Tim Claypool Secretary
*Officers absent
Jerry Witham Racing
Donna Nelson Publicity
Greg Duncan Membership
Mike Heyes Webmaster
*Patrick announced the resignation of membership officer Greg Duncan as of June 24th 2013. Patrick highlighted Greg’s many years of service to the club and the club’s gratitude of his ongoing service. It was with regret the officers present accepted this resignation. Members present wished Greg the best with his endeavors.
As outlined in the club constitution it is the duty of the president to appoint an interim replacement until a re-election is completed. Jane Lewandowski has been appointed interim Membership Officer. An announcement will appear in the 3RVS newsletter as per proper procedure with an open election to be at the August meeting.
*Reading of minutes for meeting of June 6th 2013.
Motion to approve Steve seconded by Patrick.
*Treasurer report by Earnie.
Indiana Tandem Rally finished with a positive balance.
Insurance information will be updated as soon as available. Policy is due for renewal at the end of August.
*Touring reported by Steve.
Weekend rides have moved to 9:00 am for the summer. Tour for July 4th to depart from Carroll High School. Festival tour still needs help with registration and roving sag drivers.
*Racing No report.
*Off-Road reported by Phil.
Festival route partly marked with follow up completion scheduled for July 6th weekend. Phil drove route and found no concerns other than usual somewhat rough areas.
*Publicity No report. Patrick reported Donna is reprinting club information for the festival ride.
*Newsletter reported by Kathy.
Working to assure membership list are up to date with Bike shops and newsletter mailing list.
*Membership. 66 families and 141 single for a total of 283 members.
*Webmaster updated per e-mail to President and Secretary. E-mail read at meeting.
*Addition items.
-Tandem rally had 41 teams attend. The rally was rained out for the Sunday ride.
-Jersey update as of last meeting. A purchase of 15 additional was approved. Kathy had orders for 24 so an order of 30 was placed. Club has option to add to order until October at same cost.
-Festival is in need of volunteers areas listed in touring. T-shirts have been ordered and will be ready for pick up 7/11/13. Need help handing out gift/info bags.
-Member Jim Riley wants to develop an overnight camp-out tour to be sponsored by 3RVS. He will reserve 4 camp sites and make plans for the tour. August 24 & 25 are the dates proposed. The tour will be advertised in the August newsletter and on the website. Steve has approved this as an official weekend tour and will assist where needed. The tour will be advertised in the August newsletter and on the website. Earnie made a motion to approve with Kathy second motion approved by all members present.
-Human motion works has asked to be approved as an official club sponsor.
Motion for adjournment was 8:45.
Prepared by Secretary Tim Claypool
