Club Meeting Minutes for August 6, 2015
*Officers present
Patrick Stelte President
Hugh Smith Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Kathy Boling Newsletter
Joe Bartels Racing
Mona Will Publicity
Tim Claypool Secretary
*Officers absent
Mike Heyes Webmaster
Meeting called to order 7:30 by Patrick. Club members in attendance: Rick Bokern, Dan Hamblin, Scott Tomsits.
-Minutes presented for meeting of July 2nd 2015. Motion to accept minutes Steve, second by Patrick. Vote carried minutes accepted.
-Treasurer report presented by Hugh. Deposits include Festival Tour registration, membership dues, and clothing reimbursement. Debits include post office box rental for year, storage unit rental extended to March 2016, and Festival Tour expenses (see below).
**Festival Tour Report. Hugh presented a detailed report on expenses. Still awaiting some outstanding bills to arrive (food). A final tally will be reported once all is accounted. Report from Steve concerning the newer sections of the route were favorable. Steve thanked Phil for his effort in laying out a great route. Jane reported a few issues during sign-in but all was resolved. Mike once again provided good refreshments for the SAG. Riders were 42 pre-register and 38 registered day of ride. Just a few tee-shirts were purchased. Will offer tee shirts for sell at upcoming events.
-Touring report by Steve. September touring time moves ahead to 10:00 am. Beginning August 8th the “E” group will not have a leader. Steve invited anyone interested in helping with this pace group to let him know. 3RVS National Bike Challenge has 99 qualified riders in the event. At present the club team ranks 6th in the nation and 1st in our class. Points are added for each mile ridden and additional points for each day that is ridden. Patrick expressed the clubs gratitude to everyone’s involvement and dedication in the event.
Steve made a motion to once again have a Strava Challenge in September. Those who rode last year already have their information on the website. All type riders are welcome: off-road, trail, touring, and racing. The event is open to all 3RVS members who are registered and in good standing. Steve will send an e-mail to club members with Challenge details. Awards would be presented for different levels of mileage achievement at the Year End Party in December. A vote to purchase medals and plaques for the Strava Challenge passed.
-Off-Road as reported by Phil. MTB group had just 1 Monday night ride due to the weather. Weekend rides have been road and urban exploring. Some of the trails at Franke are still closed due to the June 27th storm that knocked down trees. Phil will update when NITRO group has cleared the trails.
-Newsletter – 3RVS sportswear report by Kathy. Newsletter entries must be submitted before the 18th of each month to be considered and approved for next issue. Kathy reported that all the men’s large and x-large jerseys and bib shorts have sold. Request continue for this size of items. Discussion with member’s present included purchase of resupply of 15 jerseys and 15 shorts. Kathy will request quotes on full zipper jerseys (extra cost will be passed along to member(s) purchasing) and fall/winter weight clothing. Tentative purchase approved for summer clothing. Once full purchase quote is obtained Kathy, she will e-mail officers final approval.
-Membership as reported by Jane. July ended with a total of 133 family members and 171 single memberships for a total of 304. Of this total, 74 are new members in 2015.
-Publicity as reported by Mona. She will gather information about area cycling organizations and compile a contact list to share with the Fort Wayne Visitor’s Bureau. The reason? Mona found the information on the FWVB website is limited and she feels many options and opportunities are being missed by visitors. Mona will set up a meeting to allow adequate time for presentation. Mona asked for a list of events and rides for 2016 so she has time to work on the publicity. THE EVENT LISTED BELOW ARE TENTATIVE
1. Chilly Challenge, New Year Day 2016
2. Winter “Show & Go” weekend rides: January to April 2nd.
3. Weekend Touring Opening Day Ride 2016, Sunday, April 3rd (touring through October)
4. Weekday Touring starts in April and continues through early October
5. RMHC Ride, Sunday, April 24th
6. Racing Time Trials April to August (See newsletter/web site for info)
7. Fort 4 Fitness Spring Cycle, Saturday, May 28th
8. 3RVS Sponsored night of Trek The Trails (Tuesday) June 7th
9. 3 Rivers Festival Ride sponsored by 3RVS, Sunday, July 10th
10. September Strava Challenge 2016 – month long.
11. Club Century Ride, Labor Day, September 5th
12. 3RVS Jersey Ride, Saturday, October 1st
13. End of Season, Awards and Recognition party, Friday, December 2nd
14. Christmas Lights ride, Sunday, December 18th
15. Chilly Challenge New Year Day 2017
-Racing report presented by Joe. Tuesday night World Championships: The Flaugh Road site has increased the number of riders participating to as many as 30. The new dedicated site seems to be a plus for riders. Race training ends August 25th.
July 30th Time Trial was a big success. Close to 40 club members participated. The course is now at the intersection of State Hwy 424 and State Hwy 101. The TT is an out-and-back to Antwerp, OH on State Hwy 424.
-Webmaster update by Patrick. Mike reported credit card payment vendor, BikeReg, policy of withholding payments to a small window of dates, has complicated club revenues. Mike is researching a quality and value oriented site that will meet the club’s needs. Patrick thanked Mike for his continued support in assuring a quality and up to date web site.
Additional items of interest.
-Labor Day Club Century ride will be on the Festival tour route. Pavilion in Churubusco has been reserved for use. Still need volunteer to help at the Churubusco SAG. Patrick will take responsibility for find support. Mass start time at Hickory Creek School will be at 9:00 am. SAG support to end by 3pm. The ride is free to members and a donation will be accepted for non-members to help pay for food.
-Jersey Ride 2015 scheduled for Saturday, October 3rd at Roanoke Park. Kathy will secure pavilion reservation.
Good of the Order
Kathy discussed a donation to the Antwerp Police department for their help with the time trial racing. Kathy made a motion for a $25.00 donation for each event. Steve made a motion to amend the amount to $30.00 per event. Motion presented and vote carried.
Meeting adjourned 9:00 pm
Minutes prepared by Tim Claypool secretary.
