Author Topic: April 2017 club meeting minutes  (Read 1938 times)

Patrick

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April 2017 club meeting minutes
« on: April 23, 2017, 09:18:11 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
April 6, 2017

Patrick Stelte, President
Hugh Smith, Treasurer
Steve Pequignot, Touring
Randy Rozewicz, Off-Road
Amy Copeland, Membership - absent
Scott Tomsits, Newsletter
Mona Will, Publicity
Joe Bartels, Racing
Mike Heyes, Webmaster - absent
John Grabowski, Secretary


1. Call to Order
Meeting called to order 7:30PM by Patrick. Introductions and welcome extended to all in attendance including Jack Campbell, Phil Snider, Jennifer Altherr, Jade Kelsey, Dave McComb, Dan Grotrian, Pam and Tim Fennel, Ryan and Rusty Dotson.

2. Cyclofemme:  Presentation by Jade Kelsey, Bicycle Friendly Fort Wayne
•   The event is Sunday, May 14th @ 2pm from the Rockhill Park pavilion.  Three distances of 7, 17 and 42 miles.  One full SAG at the Aboite Township Trustee Office (fire station).  Ride is open to all ages and genders.  The ride is free.  Jade requested 3RVS to have ride information on our website; provide (2) 3RVS coolers; and (2) Bike Ambassadors that Mona will organize.  All club members present approvedthe request.

3.  Ronald McDonald House Charity (RMHC):  presentation by Dan Grotrian
•   The 4th annual RMHC ride is Sunday, April 30th @ 1pm at Kreager Park.  Fee is $35 which covers one night stay at the charity house.  The course includes 9, 16, 25, 45 and 65 miles.  Early registrants receive free t-shirt.  A sweepstakes giveaway will be held to give away (2) bicycles provided by Summit Bicycles and Fort Wayne Outfitters.  Free food will be provided at the start and finish.  Dan requested 3RVS to have ride information on our website; by the official ride on our weekend touring schedule and be allowed to promote the ride on 3RVS Facebook.  All club members present approved the request.

4. Officer Reports:

Secretary - John Grabowski:
•   The March 2017 minutes were approved by all club members present.

President’s Report - Patrick Stelte:
•   Festival Tour flyers are printed and ready for use.

Treasurer - Hugh Smith: 
•   Deposits from membership dues and clothing sales; expenditures included Trek the Trails sponsorship and Bike Fusion participation.

Touring - Steve Pequignot: 
•   No “E” group ride leader has been found for weekend tours.  Meeting attendee, Phil Snider, offered to be a ride leader when he is able later in the spring.  He offered to have a regularly scheduled greenway ride.  Steve asked Randy to provide leadership oversite as this proposal is technically off-road.  Randy agreed.
•   73 participants on the April 2nd Welcome Ride
•   May weekend tours start @ 11am
•   Life360 has been tested and approved by Steve and will be used on weekend touring rides.  It will track riders’ location through smart phone technology and is available to all club members – contact Steve:  touring@3rvs.com
•   National Bike Challenge begins May 1st.  All participants’ activities will be tracked through Strava.  There will be no team (size) divisions this year.  Team 3RVS is open to all club members.  To join the team:  membership@3rvs.com


Publicity - Mona Will:
•   Senior Life article promoting Mona’s 3RVS activities was published in March
•   Boomer Time article about Patrick’s 3RVS activities will be published in April through Fort Wayne Newspapers
•   Ladies Night Out at Summit Bicycles will be Thursday, May 11th starting @ 4pm
•   Bike Fusion is Friday, May 5th at Turnstone from 5pm to 9pm.

Off Road - Randy Rozewicz
•   Weekly Franke Park organized rides will begin Monday, April 24 @ 6:30pm.  Three groups will be offered with ride leaders.

Newsletter - Scott Tomsits
•   Scott is working on a pdf. version of the newsletter.  An inquiry e-mail was sent by a club member requesting the ability to print and read the newsletter.

Membership - Amy Copeland
•   234 total as of March 16th, 112 family, 120 individuals.

Racing - Joe Bartels
•   Joe and Dave McComb proposed a 3RVS Race Team.  The Team 3RVS mission statement goal is to promote all disciplines of competitive cycling, offer support to all ages and abilities with a sense of teamwork, competitive spirit and a strong sense of community.  The opportunity for growth and development of competitive ability for all members of the team as they strive to better themselves and represent Team 3RVS Bike Club and the sport of cycling in a positive manner to the community.
•   Joe will have the authority and be responsibility to organize and conduct the development of the team in keeping with the club and team mission statement. 
•   The team would be composed of two levels:  Tier 1 would require club membership, sign a code of conduct/racer agreement and purchase of team race kit (Dave is showed preliminary design at meeting); Tier 2 would have Tier 1 requirements plus the purchase of a USA Cycling license listing Team 3RVS as club; Tier 2 racers would be eligible for race expense reimbursement per conditions to be determined.
•   The website would have a race team tab and promote team sponsors.  Dave has secured commitments for sponsorship at the time of the meeting.
•   Monies received for the team would be split in the following manner:  85% will be marked for allocation to Team 3RVS only; 15% will be distributed to the club for administrative fees.  The monies from sponsors will be available to the 3RVS Race Director (Joe) and used without a vote by club members.  The race director’s handling of monies will be overseen by the club’s officers through a monthly report. 

Club members present voted approval of Team 3RVS proposal.

•   Tuesday Night World Championships:  Joe has secured commitments for ride leaders.
•   Joe reported Ice Cream Night Ride with Trek the Trails is going forward.
 
Webmaster - Mike Heyes
•   Mike’s e-mail report as follows:  changing the domain registrar for 3RVS due to rising costs from NetworkSolutions to HostingMatters; finishing Calendar project for 3RVS Facebook this will allow for website calendar info to be downloaded to phone.
•   
5. Additional Items of Interest:

The Square Discussion, Festival Tour Update and Fort 4 Fitness Update were not covered due to time limit.

Meeting adjourned. 9:00 pm
Minutes by Secretary John Grabowski

« Last Edit: April 24, 2017, 07:45:58 PM by Patrick »