Author Topic: November 2017 club meeting minutes  (Read 1543 times)

Patrick

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November 2017 club meeting minutes
« on: November 22, 2017, 09:06:58 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
November 2, 2017

Patrick Stelte, President
Hugh Smith, Treasurer
Steve Pequignot, Touring
Randy Rozewicz, Off-Road
Amy Copeland, Membership
Scott Tomsits, Newsletter
Mona Will, Publicity (not present)
Joe Bartels, Racing
Mike Heyes, Webmaster (not present)
Johnny Grabowski, Secretary

1. Call to Order
•   Meeting called to order 7:30PM by Patrick. Introductions and welcome extended to all in attendance including Jennifer Altherr, Jack Campbell, Phil Snyder

2. Passage of Minutes
•   October Meeting Minutes passed

3. Christmas Party
•   RSVP notice by e-mail starting November 13th and ending November 29th
•   Party to take place at Sweetwater on Fri, Dec 8 beginning at 6pm; food at 6:30pm; guest speaker at 7:30; awards at 8pm
•   Cathie Rowand confirmed as guest speaker: Cycling Vacations
•   Food selection discussion and decision via vote to use Ziano’s for catering
•   Club members will be encouraged to bring a dessert

4. 3RVS Copyright
•   Discussion on protocol for use of Three Rivers Velo Sports-trademarked assets by individuals or outside entities
•   General consensus that such use should not be permitted without formal approval by the club officers
•   To be further discussed at future meeting to formalize policy, as part of the club constitution if appropriate

5. 50th Anniversary Jersey Update
•   Anniversary apparel order has been placed
•   Excellent response resulted in 137 pre-order pieces and 6 extra pieces
•   Order on track to arrive prior to Christmas party
•   50% payment due up front (Club is paying)
•   Apparel will be delivered and paid for at Christmas party


6. Officer Reports:

Secretary - John Grabowski: no report, last month’s meeting minutes passed

President’s Report - Patrick Stelte
•   no additional report

Treasurer - Hugh Smith:
•   Balance includes Racing and Franke Park maintenance
•   Revenue includes Meijer Race Sponsorship; clothing; membership dues
•   Expenditures include Jersey Ride supplies
•   $100 donation to be sent to Saturn Church for use of parking lot for Wednesday night rides

Touring - Steve Pequignot:
•   2017 Touring Season recap
•   58 free rides in 2017
- 1,656 riders participated
- Average number of riders per ride - 29
•   Show ’n Go ride schedule begins: Saturday/Sunday @ 12pm (Homestead H.S. or Arcola)
•   Discussion of possibility of Show ’n Go rides from popular north side starting points

Publicity - Mona Will (sent report):
•   Sunday, October 29th Journal Gazette article about club participation in NBC
•   Chilly Challenge: Susan Hunt to help; Chilly donations to be requested; request for volunteers
•   Mona and volunteers will sort and package 50th Anniversary orders

Off Road - Randy Rozewicz:
•   Monday night rides continue (weather permitting)
•   11/18 Gravel Ride from Leo
•   11/25 Pufferbelly Ride
•   12/14 or 12/21 Christmas Lights Ride from Lawton Park @ 6;30pm

Newsletter - Scott Tomsits:
•   November Newsletter was held awaiting Christmas party information. Will be sent with that information included. * Post meeting note:  Newsletter sent out Monday, November 6th

Membership - Amy Copeland
•   351 total, 190 individual and 161 family

Racing - Joe Bartels
•   Cyclocross discussion, practice continues at Franke Park

Webmaster - Mike Heyes (sent report)
•   Website software update in November
•   Past newsletter listings uploaded to website; updated newsletter link info tab
•   Updated Show N’ Go schedule and information
•   Added link to 3RVS Racing on front page of website
•   On-going updates to website links and club information

7. Good of the Order

8. Adjournment - 9:00 pm
Minutes by Secretary Johnny Grabowski