Author Topic: May 2019 club meeting mintues  (Read 1147 times)

Patrick

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May 2019 club meeting mintues
« on: May 08, 2019, 02:15:10 PM »
THREE RIVERS VELO SPORT
MEETING MINUTES
May 2, 2019

1. Call to Order
Meeting called to order 7:30 PM by Patrick Stelte. 
Officers present included:  Patrick Stelte, Jennifer Altherr, Doug Wintin, Dave McComb, Pamela Fennell, Amy Copeland, Scott Tomsits  Welcome extended to all in attendance including:
 Steve Pequignot, Johnny Grabowski, Jack Campbell, Andrea Egeland, Phil Snider, Roianne Smolinski, Shane Powell and Tim Ellsworth

2. Passage of Minutes
Passed unanimously

3. Officer Reports
Jennifer Altherr, Secretary
April minutes passed earlier in the meeting

Patrick Stelte, President 
- Festival Tour Report - 4 sock designs shared by Doug.  Those present selected version 2, royal blue with non-connected logo.
- Fort Wayne Trails Presentation - May 23 at 7pm Fort Wayne Trails is a presentation at the library for the public about bike trails.  They are seeking a representative from 3rvs to talk about club cycling activities.   Pamela Fennell volunteered to represent 3RVS.

Hugh Smith, Treasurer (presented by Patrick in Hugh's absence)
Revenues include Meijer race sponsor, Alliance Property Mgmt. Race sponsor, memberships festival tour registration, tech t-shirts.  Expenditures include racing payouts, festival tour swag bags.  Racing balance changed with sponsorships and payouts.  Franke Fund balance unchanged from previous month; Cyclocross balance unchanged from previous month

Doug Wintin, Touring
- Good turn out for the Ronald McDonald Charity Ride - Takeaways for next year are: work on starting at the advertised time and ensuring space between the distance groups
- Doug proposed that the club get Ride With GPS premium subscription at $80/year
- Doug would use it to update some of the club's routes.  Doug's request was approved
- Doug is going to try something new with the C group rides where there will be 4-8 potential ride leaders.  Sign Up Genius free software will be used for ride leaders to sign up to lead rides
- Doug is looking for ride leaders to enable the club to have E rides; could be on the road or on trails.  If anyone is interested please contact Doug at touring@3rvs.com
- New weeknight ride:  Every other Monday at 6pm at Souder’s FEED in Grabill.  Ride Leader Andrea Egeland, pace 16-19 mph for 25 to 35 miles.

Dave McComb, Racing
- Reordered race clothing
- Completed race payout calculations
- Shored up sponsorships for 2019
- Provided all riders race receipts
- Created TT schedule - New Have start location on Tuesdays.  Details will be on club Facebook page.  Dates:  May 7, June 4, July 16, August 20 @ 6:30pm

Randy Rozewicz, Off-Road (Patrick presented in Randy's absence)
- MOU with Franke Park has been signed for a 3 year contract with Fort Wayne Parks Dept.
Pamela will write a newsletter article
- Destination ride schedules for the season have been submitted and approved
- May 11 Franke Park trail maintenance day - weather permitting
- Franke Park rides begin on May 6, Mondays and Wednesdays @ 6:30pm

Publicity, Pamela Fennell
- Journal Gazette article featuring Mona Will
- Pouches for the Festival Tour have been designed and ordered
- Festival Tour rack cards have been delivered to bike shops
- There will be a drawing amongst early Festival Tour registrants for two Eli Young Band concert tickets on the evening of July 13th.

Amy Copeland, Membership
Total Memberships
Members 245
 Family 116
 Individual memberships 129
27 brand new members this year (who weren't members last year)

Scott Tomsits, Newsletter
- Newsletter sent out May 1

Mike Heyes, Webmaster (report by Patrick in Mike's absence)
Working on new website design and looking at moving to new theme next year.  Mike will not use the allocation of club funds to make changes this year.

4.  Additional Items of Interest
- July Club Meeting - Patrick discussed the July club meeting issue with it falling during the holiday.  Library rooms are booked the entire following week.  Decision was made for Patrick to find a different library branch to meet on July 11
- 2020 Annual Club Party - Decision made for the date of January 10, 2020
- Mona Will Suggestions (presented by Patrick) 1. Add photos of board members and short biography to use on our website.  Club officers will create their own brief bios, photos to be determined; 2.  Create an Instagram account for the club.  Mona feels it would increase membership.  Patrick said he would let the group think about the idea
- Festival Tour Update - (reported by Patrick in Kent's absence) 30 early registrations received, sock designed in the final stages and SWAG bag designed and ordered.
5. Good of the Order
- Shane - follow up to last month's discussion about 3RVS cycling hats:
Flex fit hat no longer available
Flat bill ball cap (trucker style) didn't embroider well
One size fits all hat embroidered well - $14 club cost with embroidery, sell for $20
Embroider for stand-alone patch is $12 club cost, sell for $15

6. Adjournment

Meeting adjourned at 9:01 pm

Minutes by Secretary Jennifer Altherr

« Last Edit: May 08, 2019, 02:16:51 PM by Patrick »