The 3RVS monthly meeting is Thursday, July 2nd @ 7:30pm at the downtown public library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider 
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
   Publicity - Mon Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

3.  Additional Items of Interest
     - Festival Tour
    -  Club Century Ride Update
     
4.  Good of the Order

5.  Adjournment

3RVS will have the monthly club meeting Thursday, June 4th @ 7:30pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring - Steve Pequignot
   Off-Road - Phil Snider 
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
        Publicity - Mon Will
   Racing - Joe Bartels
   Webmaster - Mike Heyes

5.  Additional Items of Interest
     - Festival Tour
   A. Route
   B.  Registration
   C. T-Shirt Design
     
     -  FWPD Bike Patrol
     
6.  Good of the Order

7.  Adjournment

The 3RVS monthly club meeting is this Thursday, May 7th @ 7:30pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  Nomination for Publicity Officer

3.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring  - Steve Pequignot (RMHC Wrap Up)
   Off-Road  - Phil Snider 
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
          Publicity - TBA
   Racing  - Joe Bartels
   Webmaster - Mike Heyes

4.  Additional Items of Interest
          - Update Fort 4 Fitness
   - Girls Ride Out New Location
   - 3RVS Clothing Update
   - I CAN BIKE @ NITE Update
     
5.  Good of the Order

7.  Adjournment

Club Meeting Minutes for April 2, 2015
*Officers present
Patrick Stelte President
Hugh Smith Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Tim Claypool Secretary
*Officers absent
Kathy Boling Newsletter
Joe Bartels Racing
Wendy Vieyra Publicity
Mike Heyes Webmaster

Meeting called to order 7:30 by Patrick. Welcome extended to guest (Jay), members (Dan Hamblin and Tim Ellsworth), and officers.  Introduction of officers and members to guests.
-Minutes presented for meeting of March 5th 2015. Motion to accept minutes Tim, second by Patrick. Vote carried minutes accepted.

-Patrick introduced Fort Wayne Trails representative Angie Quinn (Marketing Director). Angie shared the upcoming season for Fort Wayne Trails and new trail work expected to begin this year. Services provided by FWT include Bicycle Valet at many events, and Trek the Trails rides each Tuesday and one Saturday each month. The “Kick Start” event will be held during the Fort 4 Fitness event and will include valet service as well as many other activates.
Angie reintroduced the club to the Trek the Trails sponsorship.  Logo’s and information of sponsors are included on t-shirts and shared with handouts provided by FWT.  Patrick made a motion to continue support at the $500.00 level again this year. Further discussion, questions and clarification of clubs involvement were answered. Motion was accepted and seconded by Steve vote carried.

-Next guest introduced was from the group - Autism Awareness. Presentation by Candy Pease for a bike at night fund raising event, “I Can Bike at Night”.   Candy was mostly looking for information and assistance in fine tuning the event. Many aspects are already in place but did need help with a safe route from Foster Park, downtown and back. Officers shared ideas from experience of past events such as this.  The target group will be the casual rider with a 10 to 12 mile ride. The date is June 20th and start early evening.  Candy asked for help with the route, ambassadors, and club partnership. Steve will help with route and club accepted other areas of assistance.

-Treasurers report by Hugh. Explained debits and credits. Debts include donation to Heart of the City Bicycles restoration project, Festival tour preparation/reservation, and 3RVS website fees. Hugh has secured the school start location and sag stop area for the Festival tour. Patrick thanked Hugh for his help. Credits include membership dues.   Volunteers are needed.

-Touring report by Steve. Season opening day ride will be April 12, 2015 12:00 noon. Pace will be 10 to 20+ mph depending on weather. Steve introduced a new Monday night Recovery Ride from Leo Park at Shwartz Road.  Aimed at helping racers to recover from weekend rides and introduce touring riders to a slower racing pace - routes of 25 to 38 miles.  Steve also shared the different weekly rides planned for the riding season.
 
-Off Road report by Phil. Skiing was great, trails are still muddy, soft at best. Looking forward to new season. Phil shared gratitude expressed by Heart of the City Bicycles for 3RVS donation. Asked if Fort 4 Fitness Spring Cycle will use the 10 mile route this year for new riders. Patrick reported it will be included this year.

-Membership report by Jane. 104 Family and 108 individual members for total of 212 memberships. Of this amount 23 are new members. Patrick thanked Jane for great detailed work she is providing with the membership.

-No other reports.

-Additional items of interest. Steve will be placing an order for 3RVS club cycle caps.  Sizes, material and cost. Also, Kathy placed an order for club jerseys and shorts. 

-Update on Fort 4 Fitness tour.  Patrick is chair of the touring committee.  He is looking for club members interested in being Bike Ambassadors.  Anyone interested should contact him:  president@3rvs.com.  All ambassadors ride free.

-Meeting adjourned 8:55

Prepared by Secretary Tim Claypool

Club Meeting Minutes for March 5, 2015
*Officers present
Patrick Stelte, President
Hugh Smith, Treasurer
Phil Snider, Off-Road
Jane Lewandowski, Membership
Kathy Boling, Newsletter
Wendy Vieyra, Publicity
*Absent
Tim Claypool, Secretary
Steve Pequignot, Touring
Joe Bartels, Racing
MikeHeyes Webmaster

Meeting called to order at 7:30pm.  The minutes from February 5, 2015 were approved.

Treasurer’s Report:  Income from the previous month includes $730 from membership dues.  Expenditures from the previous month include renewal of membership for the League of American Bicyclists.  Also, IMBA annual membership is due.  Hugh will pay membership dues after receiving clarification of off-road membership numbers as the IMBA renewal price varies by the amount of off-road club members.  The Franke Fund stands at $1,202.82.  The Jersey debit is $1,063.90. 

Hugh gave an update on the Festival Tour.  The SAG at Churubusco High School has been reserved.  Carroll High School has been queried and waiting for response for approval of Hickory School starting point.  Also, Hugh is in the process of completing the Three Rivers Festival application for official sanctioned event.

Touring:  No report other than the official opening day of weekend touring is Sunday, April 12th at 12pm at Leo, High School.

Presentation:  Jim Kelsey, owner of Bike Town Rickshaw, gave a presentation to officers concerning participation in the 3RF parade.   He is organizing various bicycle entities in Fort Wayne for an entry in the parade.  He is requesting that 3RVS participate with 4 club members.  The theme of this year’s parade celebrates the Children’s Zoo’s 50th anniversary.  Thus, all parade entries must have a zoo theme.  Jim is asking that anyone who is interested be able to provide the following; 1) $10 rider fee; 2) give 3 hours of time to participate in the parade; 3) have a stuffed “zoo” animal attached on the bike or rider; 4) decorate your bicycle wheels with paper mache.  Interested club members can contact Patrick Stelte:  president@3rvs.com

Off-Road Report:  Phil gave a presentation with a philanthropy request.  Heart of the City Bicycles is a non-profit organization that procures and repairs bicycles for distribution to the homeless.  This group has been in existence since late 2013 and is located at the Heart of the City Mission at 1651 Cass St.  A shop is located inside the building and is open Fridays from 9am to 12pm.  Interested homeless people fill out an application for a bicycle and do volunteer work to “earn” a ride.  The bike shop is run on donations from the community.  Phil requested 3RVS donate $300 to Heart of the City Bicycles for repair items.  Club officers and members present agreed with Phil’s request.  The officers preferred to work out a payment method that would reimburse costs that were procured.  Phil will work with the organization to establish such accounting.

Clothing Update:  Kathy has received enough requests to start an order for club jerseys and club shorts.  An April 1st order will arrive by June 1st.  A minimum order of 25 jerseys and 50 shorts will be made.  If any club members are interested in purchasing 3RVS apparel, please contact Kathy ASAP:  newsletter@3rvs.com

Membership Report:  179 total members.  93 individual and 43 family.

Publicity Report:  Wendy is working on poster board design for sandwich board.

Racing:  No Report.

Facebook Discussion:  Within the past few weeks, there have been Facebook postings on 3RVS’s Facebook page of offensive content.  Mike Heyes, Webmaster and Facebook administrator has come up with guidelines of usage that officers have approved.  Those guidelines are stated below:

In light of some recent posts I have reluctantly decided that some rules for posting to this group page are necessary. Posts that violate these rules will be deleted and may result in the poster being kicked from the group. Please, let's keep this group focused on being positive.

WHAT IS WELCOME:
Product Reviews - Good, bad or exciting purchases. Photos of your collection. Stories. News. Advice. Encouragement. Friendship. Community. Anything and everything pertaining to cycling or fitness.

WHAT IS NOT WELCOME:
1. Negativity regarding any member of this group, or the group itself.
2. Degrading comments
3. Bashing someone's sexual orientation or religion
4. Bashing someone's weight, clothes, hair, etc.
5. Attacking other members and being generally rude or disrespectful
6. Vulgar language.
Please do not say anything about anyone that you would not want to read about yourself.

Meeting adjourned at 8:40pm

Minutes taken by Patrick Stelte, President

Club Meeting Minutes for February 5th 2015
*Officers present
Patrick Stelte President
Hugh Smith Treasurer
Phil Snider Off-Road
Jane Lewandowski Membership
Kathy Boling Newsletter
Joe Bartels Racing
Tim Claypool Secretary
*Officers absent
Steve Pequignot Touring
Wendy Vieyra Publicity
MikeHeyes Webmaster

Meeting called to order 7:30 by Patrick. Welcome extended to guest, members, and officers. Introduction of officers and members to guests.
-Minutes presented for meeting of January 8 2015. Motion to accept minutes Jane, second by Patrick. Vote carried minutes accepted.
-Treasurers report by Hugh. Explained debits and credits. Totals include Franke project $1,302.82, Jerseys (-)$1063.90.  Debts include Chilly Challenge, Christmas light ride, donation to Ronald McDonald House. Credits include membership dues. Kathy reminded officers the need of parking donation for Girls Ride Out tours for 2014.
-Touring reported by Steve via e-mail to Patrick. Continuing to seek ride leaders for 2 groups of riders. Leaders needed for the 10 to 13 mph group and the 18 to 19 mph group.
-Off road report by Phil. Snow and go skiing as weather permits.  Riding also as weather permits. Phil reminds to check website for updated ride and ski information.
-Newsletter report by Kathy. Please submit any newsletter information before the 18th of each month for consideration of the next month’s issue.
-Membership report by Jane. Family members total 76 and individual members 83 for total memberships of 159. Of this total is 17 new members.
-Publicity, no report.
-Racing report by Joe. Training rides to start late April early May. An update will follow once weather starts to improve.
-Website, no report.
Items of additional interest.
*An exciting opportunity has opened up for 3RVS members. The club is in need of a director for the Festival Ride. Most of the volunteers are in place for the tour. The director will be responsible to be in-charge of the committee and oversee registration and volunteers.  Patrick invites all members to consider how they may share their talents to help with this great tour. Officers will secure with deposits at start/finish and SAG venue for the Festival Ride.

*3RVS Shorts, Jerseys and Cycle Caps  Clothing ideas were presented. Designs, colors, sizing, styles and materials were considered. Members and officers voted in favor of offering these cycling materials to members. 3RVS shorts are a new item and will be offered in two different styles including bibs.  Price to be considered once final cost are collected pricing expected to be competitive with other outlets of cycling supplies. Kathy to e-mail membership to assure interest before placing an order.

*Fort 4 Fitness Spring Cycle Fest  The touring committee will be chaired this year by Patrick. The board is adding a 10 mile loop to the tour. This is an effort to introduce the novice riders to the touring concept. Patrick asked for Phil’s help with mapping of this additional 10 mile loop.

Meeting adjourned 8:45.
Prepared by Secretary Tim Claypool

Club Meeting Minutes for January 8 2015
*Officers present
Patrick Stelte, President
Hugh Smith, Treasurer
Steve Pequignot, Touring
Phil Snider, Off-Road
Jane Lewandowski, Membership
Kathy Boling, Newsletter
Wendy Vieyra, Publicity
Joe Bartels, Racing (in coming)
Tim Claypool, Secretary
*Absent
MikeHeyes Webmaster
Jerry Withham Racing (outgoing)

**(Due to weather guests were running late, proceeded with business while waiting.)
Patrick, Meeting called to order. First order of business:  election of officers. Officers will remain the same as above with exception of racing. Joe Bartels has accepted the position of racing director.  A special thank you to Jerry and Kathy for their efforts and responsibilities for Tuesday night racing and club racing news for 2014.

- Minutes presented for meeting of November 6 2014. Motion to accept minutes Patrick, second by Wendy. Vote carried minutes accepted.

- Treasurers report by Hugh. Explained debits and credits. Totals include Franke project $1,302.82, Jerseys -$1063.90 Jersey Bins -$0.00.   Debts include end of year party, registration of club name with Secretary of State.  Also, jersey bins distributed at party.  Phil submitted costs incurred for the Christmas Lights Ride and map print copies for the Chilly Challenge.  Credits include membership dues.

**Patrick welcomes Ronald McDonald House representatives Lisa Pacula and Dan Grotrian.
Guests presented club members with news of the second annual RMHC Ride for 2015. The first year was expected to attract 75 riders; however, the 2014 event had 195 riders that contributed $23,000.00 to RMHC. Lisa explained what was happening with the House and the impact this event has made. This year, the ride will be Sunday, April 26th, 1pm at Kreager Park.  Lisa and Dan requested that 1) 3RVS make RMHC an “official” ride on the 3RVS touring calendar, 2) 3RVS help with route planning and implementation, 3) provide Bike Ambassadors for the ride and 4) promote the ride on the homepage of the club’s website. 

Because of 3RVS involvement, Lisa made a special offer to club officers to consider concerning sponsorship. The offer included 3RVS advertised on t-shirts, website, promotional emails and Facebook. Additionally, all volunteer ambassadors ride free. The price of this offer was $1,000.   Officers discussed this and expressed concern over the size of sponsorship donation which may be unacceptable to club members.  A tabled November 2014 club meeting discussion concerning a donation to cover the ambassador’s entry fee was entertained. A motion was made by Patrick to make a donation of $500 to RMHC in lieu of Lisa’s sponsorship offer.  The motion was accepted by club members present.  Patrick expressed the clubs appreciation in being asked for our input and for Lisa and Dan’s efforts in putting on a cycling event in our community.

The following 3RVS officers are participating on the committee for the 2015 RMHC ride:
Wendy Vierya, Kathy Boling, & Steve Pequignot.  Patrick expressed gratitude for these officers continued support of bicycle events for the Fort Wayne area.

- Touring report by Steve. Steve had some of the touring awards that were not picked up at the party and wanted to assure distribution.  Touring will start in April on the Sunday after Easter. Opening Day ride leaders are lined up for the B group. Steve reports 3 of the 5 pace groups are covered.  Steve is looking to have a range of 10 to 20+ MPH groups to assure coverage of all levels of riders.

- Off-Road report by Phil. Trails went from too muddy to too cold for riding. Phil suggested visit to website for ride/ski guidelines. The Christmas Light ride attracted about 42 riders, one of the largest turnouts ever.

- Newsletter report by Kathy. Please continue to submit events and articles by the 18th of each month for consideration in the following month issue.  She will put out a small February newsletter and a full newsletter in March.

- Membership report by Jane.   December and early January are busy times with new and renewal memberships.   Forty-four members signed up at the end of year party.  At this date, the membership count is fluid with renewals.  Also, Kathy stated that the Active.com membership application for 3RVS was not working in early January.  She contacted Active.com and the site for membership is now working.

- Publicity report by Wendy.  A-frame message board coming together, but not yet ready for purchase.  Wendy submitted Festival tour and Chilly Challenge 2016 to Bike Rides Indiana.  Festival ride pricing will remain same as 2014.
- Racing report to follow next month.

Additional items of interest
- Donation to Aldersgate Church for end of year party.  Amount was discussed and Patrick made a motion to accept $150.  Vote carried.
- Chilly Challenge wrap up. Attendance total was 128; temperature was 32 degrees at start with a 20 mph wind.   Ride expenditure= $206.74; donations= $125; total cost= $131.74.

Chilly Challenge is looking for a new director for the 2016 ride to continue. Contact any officer if a member wishes to volunteer. Guide lines will be offered to help new director.

- Purchase of clothing and cycle caps was discussed.  Due to time limitation, these items were tabled to February’s meeting to allow proper discussion. 

Meeting adjourned @ 9pm

Prepared by Tim Claypool

Club members, nominations are now open for club officers for the year 2015.  If you are interested in being a 3RVS officer, please send me an e-mail with the office you are interested in holding.  Nominations will close at the end of December.  Elections for office will be held Thursday, January 8th @ 7:30pm at the monthly 3RVS meeting located at the downtown library - meeting room C.

Patrick Stelte, President, 3RVS
pstelte@3rvs.com