Club Meeting Minutes for November 6th 2014
*Officers present
Patrick Stelte President
Hugh Smith Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Kathy Boling Newsletter
Wendy Vieyra
Tim Claypool Secretary
*Officers absent
MikeHeyes Webmaster
Jerry Withham racing

Patrick, Meeting called to order with welcome to guest and members.

-Minutes presented for meeting of October 2, 2014. Motion to accept minutes Jane, second by Patrick. Vote carried minutes accepted.

-Treasurers report by Hugh. Explained debits and credits. Totals include Franke project $1,302.82, Jerseys -$1183.90 Jersey Bins -$130.00. Debts include pay for 6 months get 1 free (7 month) rental fee for storage locker. Jersey ride expenses. Credits include insurance refund for dropped coverage on Huntington Challenge / tour, Franke trails, and reduced participation / riders in Festival tour.

-Touring report by Steve. Touring director provided a total of 55 weekend rides for the 2014 season. The average riders were 21.1 per event with a total of 2403 riders. Special events included Ronald McDonald House tour, Fort 4 Fitness tour, Three Rivers Festival tour, and Huntington Challenge and Jersey Ride. Add to the above are the many weekday tours offered by touring. A suggestion to Steve from a member was a tour that a tour bus would be rented and drive riders out 100 miles into the wind. Riders would then travel back to Fort Wayne with a full tail wind. Many ideas were discussed and the idea will be considered while planning the 2015 season. Steve put forward another idea: a double century ride was discussed with an overnight stay.  This too, will also be considered at a later date.  Opening day 2015 is scheduled for Saturday April 11th. The club will be assisting with the Ronald McDonald tour. Patrick has asked organizers for the event to attend a club meeting to share ideas and expectations. Fort 4 Fitness has also extended an invitation to the club for involvement in the 2015 spring tour.

-Off Road report by Phil. Continue urban gravel road and off road exploration. Phil expressed concern with the up-keep of the Franke trail system and suggested assisting with funds that are set aside for this project. Discussion followed. Patrick suggested the club allow NITRO and Parks Department to follow through with plans they have in mind with the trails. If the club is asked for assistance at a later date the funds could be available if responsibility for Franke trails upkeep wanes with the current NITRO / Parks relationship. Patrick thanked Phil for his continued support and the many years the off road group invested in the trail.
-Newsletter report by Kathy. Reminders will be sent out for “End of year party”, Christmas Light ride, and Membership renewal reminder.

-Membership report by Jane. Renewals for 2015 have started to arrive. Jane reminds all members of the importance of renewing to assure insurance coverage. Membership numbers are 140 family and 162 individuals for a total of 302 members.

-Publicity report by Wendy (prior to meeting start due to pressing matter) Wendy reports the A-frame poster boards are progressing. The art work will be finished soon and shared with officers for final approval. 
-Racing report from Jerry as reported by Kathy. Gary Painter is asking for the clubs commitment for the 2015 Colavita time trial series. Patrick moved that once further information is obtained about the 2015 race season, a final commitment will be discussed and voted upon.  * Post meeting note:  Colavita announced in late November that they will not have a 2015 race season.

-Webmaster. Mike continues to monitor and update web site. Meeting minutes, news, and events are added as part of the updates. Patrick extended appreciation for Mike’s ever diligent work with the club website.

Additional Items of Interest
-End of year party plans are underway. December 5th is the date with refreshments same as last year. Dawn Riche will present a state of the trails address and update trail news. Membership renewal will be accepted at the party.

-January meeting. Patrick made a motion to move the meeting to January 8th with the first Thursday being New Year’s Day. Motion carried.

-A presentation for a Chilly Challenge sponsorship did not materialize as expected.  The speaker cancelled and possible sponsorship is in doubt.   

- Steve brought forth a concern about club meetings on Facebook.  October’s minutes created a Facebook thread that, at times, became “too personal” for the public sphere.   After extensive discussion, it is the desire of the officers present to utilize this media to keep the membership and perspective members informed of meeting topics and reports.  Officers expressed the desire to see to members wishes.  When not present at meetings officers can still obtain feedback on decisions made at meetings. However, the officers directed Patrick to delete any comments that may be offensive.  Officers extend an invitation and welcome members to attend meetings to assure all wishes and desires are discussed.
-Meeting adjourned 8:55 pm.

Prepared by Secretary Tim Claypool 

Club Meeting Minutes for October 2, 2014
*Officers present
Patrick Stelte President
Hugh Smith Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Kathy Boling Newsletter
Wendy Vieyra
Tim Claypool Secretary
*Officers absent
MikeHeyes Webmaster
Jerry Withham racing

Patrick, Meeting called to order with welcome to guest and members.

-Minutes presented for meeting of September 4th 2014. Motion to accept minutes Wendy, second by Patrick. Vote carried minutes accepted.
-Treasurers report by Hugh. He explained debits and credits. Totals include Franke project $942.72, Jerseys -$1183.90 Jersey Bins -$130.00.  Phil presented a check for the sale of club String Trimmer and Leaf Blower to NITRO for use in maintaining the Franke trails. Sale total was $400.00, minus $39.90 for repair of equipment, amount to be deposited in Franke project account is $360.10.
-Off Road report by Phil. Monday night and weekend rides continue. Off Roadies will NITRO with trail work and up keep at Franke trails.
-Touring report by Steve. Jersey ride Saturday October 4th mass start at 10:00 am. October rides move to 11:00 am for the remainder of the month. Rides for October 11 & 12 will be show and go. On October 18 club riders will participate in the National Bike Challenge. Another group, Discovery HTC will leave Kokomo and meet 3RVS riders in Wabash. Mileage options are 25 to 66 miles. Last official tour ride will be Sunday, October 26th. Tours then will become show and go with Steve Souers leading the winter rides. Strava Challenge ended with 32 riders participating in the event for the month of September. The club members riding in this event will be awarded metals during the end of year party. The stats were as follows 6 entries at 250 k, 7 at 500 k, 6 at 750 k, 2 at 1250 k, and 6 at or above 1500 k level. Steve explained the engravings that will be placed on the awards. Patrick made a motion to accept the design and purchase the awards, Phil second, vote carried.  Also, podium plaques will be awarded to the three highest mileage riders.
-Racing report by Jerry as shared by Kathy. It was reported that we have had 2 events of physical violence and aggressive riding at 2 club sponsored training rides. Also verbal abuse and un-sportsmanlike language has been reported at club training rides. With a lot of input from members present it was decided that a “code of conduct” is needed for club sponsored rides. This topic will be addressed during the off season to allow a full meeting to assure proper handling.
-Newsletter report by Kathy. Combining news for Nov/Dec and Jan/Feb issues. Kathy ask for any member news or season ride highlights to be sent by the 18th of each month.
-Membership report by Jane. Club has a total of 299 members that include 159 single and 140 family (70 x 2). Jane reports several new members signing onto the club.
Publicity report by Wendy. Wendy shared a poster “A” frame, sandwich board design that could be used at club events. A 22 X 28 poster frame and graphics would cost $142.99. The advantage would be ease in setting up where the banner cannot be used. Tim made a motion to purchase 1 set Patrick seconded, vote carried. Wendy to share design choices at next meeting.
-Additional items of interest.
Many new members have asked for Jerseys in sizes the club no longer has. Further discussion to follow in deciding an amount to order. Kathy presented an idea of club up-scale t-shirts for everyday wear. This would be polyester Sport-Tek shirts that would be sold at reasonable prices to members.
-Chilly Challenge. Greg Perrigo has an interest in helping to promote the event. Greg has been a regular rider in the event. Greg feels that the public needs more awareness of the event and wants to help promote the clubs mission to cycling, as well as the Mayor and City of Fort Wayne’s mission of a healthier more active life style through events such as the clubs ride.
Patrick will ask Greg to attend the November meeting to present ideas to the membership.
Wendy reminded the club that a director is needed for the Chilly Challenge.
-Meeting adjourned 8:55 pm.

Prepared by Secretary Tim Claypool

Club Meeting Minutes for September 4, 2014
*Officers present
Patrick Stelte President
Hugh Smith Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Kathy Boling Newsletter
Wendy Vieyra
Tim Claypool Secretary
Not present
MikeHeyes Webmaster
Jerry Withham racing

Patrick, Meeting called to order and welcome to guest and members.

-Minutes presented for meeting of August 7, 2014. Motion to accept minutes Phil, second by Patrick. Vote carried minutes accepted.

-Treasurers report by Hugh.  Debits include festival expenses and annual insurance payment. Credits were from membership dues and income from festival ride. Hugh presented an expense report for the festival ride.  Net income from the ride was $685.00.

-Touring report by Steve. Steve thanked Phil, his daughter Elizabeth and all of Phil’s family for hosting the club Short-Circuit Century Labor Day tour in Hicksville, OH.
The club has two men’s and one women’s teams training for the Huntington challenge. Steve is looking for 2 additional men riders to fill out the teams. With 11 years of sponsorship of the challenge, 3RVS members are being offered a $5 discount for riding in the tour by mentioning club membership at registration for tour.  Club will sponsor two teams riding the challenge through club funds and sponsor gift provided as appreciation to the club.

September ride start time will be 10:00 am with October rides an hour later at 11:00am.
Steve has presented a “Strava September Challenge” to club members. Steve explained the guide lines to participate in the challenge. 31 have signed up for the month long event. Steve asked to present awards to participating riders at the 3RVS year end party. After discussion Patrick suggested podium awards for different levels of accomplishment.  Ideas shared with member’s present, motion to accept awards purchase and presentation of awards carried.

Steve presented an idea to recognize members that have gone over and above in their service to not only our club but the bicycling community. This would be the start of an annual recognition of members that impact our club. All club members would be asked to submit a name and how this person has impacted the club and the community. Submissions made to:  Touring@3RVS.com  The idea was accepted by officers and members. Further information to follow on how the recognition can proceed.

-Off Road report by Phil. Phil shared highlights of the Short-Circuit Century tour hosted by his family for the club members. 41 riders participated in the Short-Circuit Century Tour.  The receipts for expenses will be sent to Hugh. Phil suggested selling the trail maintenance equipment - Walk-Behind String Trimmer and Leaf Blower - to the NITRO group. A selling price was set and accepted by members. Phil made a motion to sell equipment and deposit money in general funds. Patrick suggested the funds be deposited in the Franke Project fund until further notice. Amendment accepted, motion carried.

-Newsletter report by Kathy. No update.

-Membership report by Jane. 68 Family memberships (136 members), 153 single members for total of 289 memberships.

-Publicity report by Wendy. She will check into new signage (poster stand) for club sponsored events. Follow up at next meeting.

-Racing  report:  Tuesday Night World Championship Racing is finished for the year.

-Webmaster. Mike has updated the annual webhost renewal and submitted receipt to Hugh for payment.

-Additional Items of Interest.
Club will sponsor ($500) the Cyclecross events held September 5, 6,, 7th at Fort Wayne Outfitters. The events are “Battle on the Banks” and “Friday Night Under the Lights”  This will be the clubs’ 2014 USA Cycling sponsor event as required by the clubs membership with USA cycling.  Kathy also informed the club that this will be the last year the club needs to sponsor a race for USA Cycling membership.

-Kathy asked if the club wished to order more Club Jerseys as more are needed. Members discussed ordering cold weather wear as well as warm weather wear. Kathy also discussed the idea of purchasing a sports wear type shirt with the club logo and a design. Shirts and Jerseys would be sold to members.  Further details to follow at future meetings.

-Patrick talked about the Jersey Ride set for 10am, October 4th from Roanoke Park. A picnic lunch to follow the ride at 1pm.

Meeting Adjourned 8:50.

Minutes by Secretary Tim Claypool 

Club Meeting Minutes for August 7, 2014
*Officers present
Patrick Stelte President
Hugh Smith Treasurer
Steve Pequignot Touring
Phil Snider Off-Road
Jane Lewandowski Membership
Tim Claypool Secretary
Officers absent
Kathy Boling Newsletter
Mike Heyes Webmaster
Jerry Withham racing
Wendy Vieyra

Patrick, Meeting called to order and welcome to guest and members.

-July meeting minutes by Patrick. Motion to approve minutes, second by Steve.
Vote by members present carried.

-Treasurer report by Hugh. Presented the debits and deposits for the month of July. Hugh reports insurance premium due August 29th. Cost will remain near same. Changes include removal coverage of for Franke Park trails and drop of May Madness tour. Festival tour totals to follow once all expenses and income are collected.  Hugh will reserve Roanoke pavilion for 3RVS Jersey Ride on Saturday, October 4th.  August 18th update:  Insurance premium paid.

-Touring report by Steve. September touring start time will be 9:00 am for the Labor Day Hicksville Century Tour. Then touring time will change an hour later starting at 10:00 for the remainder of the month. Teams have started training for the Huntington Challenge. Training days and times to be decided at each session by attendees. 3RVS hopes to have 3 teams, 2 men’s and 1 women’s. Huntington challenge and tour is scheduled for September 20th. The challenge has made changes to address some safety issues and concerns expressed at the 3RVS January meeting. This year H.C. will provide the insurance for the event, with 3RVS offering a sponsor donation. Steve made a motion for the club to sponsor 2 teams to cover entry fees and expenses. Discussion followed including dividing club sponsorship to all teams in the challenge. Phil asked for an amendment that sponsorship be provided to all 3 teams in the event. Patrick made a motion to accept Phil’s amendment, motion carried.
Steve and Phil discussed the club Labor Day Century Tour ride September 1st at 9am.  Phil asked to start all riders from Hicksville rather than 2 start locations. Ideas and support was expressed from group present. Patrick made a motion to start the ride from Hicksville at the Farmers and Merchants Bank building, motion carried.  Steve will make a 3 loop alternative route map.

 -Off road report by Phil. The off roaders are providing help with trail maintenance at Franke Park.  Phil would like to have a family/teen Off Road day to assist beginning riders on proper trail use.
Patrick reported on July 18th 2014 the Fort Wayne Parks Department dedicated the trail in Franke Park as the PHIL SNIDER TRAILHEAD.  3RVS and NITRO provided refreshments for the event as appreciation to Phil for his dedication to the trail system as well as honor him for his continued support of the club.

-Membership report by Jane. 67 family and 149 single for total of 283 members.

-No reports from other officers.

-Additional items of interest. 3RVS Festival Tour wrap up by Louis and Mike Senk. 145 Riders for the tour, down due to cool damp weather. 30 volunteers helped with the event, Louis and Mike expressed their appreciation for the help. The leftover food was sold to the sponsors of the Tandem Rally.  Final revenue and expenditures will be tabulated for September club meeting.

-Tandem Rally will be Labor Day weekend. 300 teams are signed up with an additional 50 expected to sign up the day of the event. Routes and schedule were shared.

-Good of the order. Chilly Challenge needs a director for the 2015 New Year’s Day tour. Full easy instructions will be included. Volunteers are encouraged to contact Tim at secretary@3rvs.com with any questions.   Northside Park pavilion has been reserved for event.

Meeting Adjourned 8:50 pm.

Minutes by Secretary Tim Claypool

Winchester Road has been freshly chip n' sealed. Looking at the County's highway department road work list for 2014, the chip n' seal starts at Ferguson Road and extends to South County Line Road, a total of 6.75 miles.

Here is the website for the County's 2014 road work:
http://www.allencounty.us/images/stories/highway_department/pdfs/2014_Master_Projects_List-website.pdf

3RVS will hold our monthly club meeting this Thursday, July 3rd @ 7:30pm at the downtown library, room B. All are welcome to attend.

1. Call to Order

2. President’s Report

3. Officer Reports:

Secretary - Tim Claypool
Treasurer - Hugh Smith
Touring - Steve Pequignot
Off-Road - Phil Snider
Newsletter - Kathy Boling
Membership - Jane Lewandowski
Publicity - Wendy Vieyra
Racing - Jerry Witham
Webmaster - Mike Heyes

4. Additional Items of Interest

5. Good of the Order

6. Adjournment

3RVS will hold the monthly club meeting on Thursday, June 5 at 7:30pm at the downtown library, meeting room B.  All are welcome to attend.

1.  Call to Order

2.  President’s Report

3.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring  - Steve Pequignot
   Off-Road  - Phil Snider
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
          Publicity - Wendy Vieyra
   Racing  - Jerry Witham
   Webmaster - Mike Heyes

4.  Additional Items of Interest

5.  Good of the Order

6.  Adjournment

3RVS monthly club meeting is this Thursday, May 1st @ 7:30pm at the downtown library.  We have been moved from our usual location in meeting room B to make way for a genealogy conference (go figure).   The library is putting us upstairs in the human resources meeting room.  So, anyone attending should meet at the security desk at the plaza entrance and I will escort the group upstairs to human resources.

Below is the agenda.  A few of the officers have a lot to report this month.

1.  Call to Order

2.  Officer Reports:   

   Secretary - Tim Claypool
   Treasurer - Hugh Smith
   Touring  - Steve Pequignot
   Off-Road  - Phil Snider
   Newsletter - Kathy Boling
   Membership - Jane Lewandowski
          Publicity - Wendy Vieyra
   Racing  - Jerry Witham
   Webmaster - Mike Heyes

3.  Additional Items of Interest
       - Fort 4 Fitness Update

4.  Good of the Order

5.  Adjournment